What users are saying about
22 Ratings
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Score 7.6 out of 101
9 Ratings
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Score 8.8 out of 101

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Likelihood to Recommend

ActiveCollab

Overall, ActiveCollab is a great project management tool. If you're looking for a platform for your team to track their tasks, communicate with one another, share files, etc., then ActiveCollab is the exact right choice. It even allows you to invite external users to collaborate with (such as clients) and lets you set up custom visibility for them.
Ali Zakeri profile photo

OpenText Hightail

OpenText Hightail is well suited to store large files and have them easily accessed by different members of your organization that have their own login information. It's less appropriate for hosting direct links to share videos or data to constituents that are not direct staff or don't have their own login information.
Sarah Bandy profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.4
OpenText Hightail
8.2
Task Management
ActiveCollab
9.3
OpenText Hightail
8.5
Resource Management
ActiveCollab
7.5
OpenText Hightail
Gantt Charts
ActiveCollab
6.1
OpenText Hightail
Scheduling
ActiveCollab
6.5
OpenText Hightail
6.0
Workflow Automation
ActiveCollab
7.0
OpenText Hightail
Team Collaboration
ActiveCollab
8.6
OpenText Hightail
Support for Agile Methodology
ActiveCollab
6.7
OpenText Hightail
Support for Waterfall Methodology
ActiveCollab
7.0
OpenText Hightail
Document Management
ActiveCollab
9.0
OpenText Hightail
Email integration
ActiveCollab
8.0
OpenText Hightail
Mobile Access
ActiveCollab
6.8
OpenText Hightail
6.7
Timesheet Tracking
ActiveCollab
8.5
OpenText Hightail
Change request and Case Management
ActiveCollab
5.3
OpenText Hightail
Budget and Expense Management
ActiveCollab
7.0
OpenText Hightail
Search
ActiveCollab
OpenText Hightail
10.0
Visual planning tools
ActiveCollab
OpenText Hightail
10.0

Professional Services Automation

ActiveCollab
6.2
OpenText Hightail
Quotes/estimates
ActiveCollab
5.7
OpenText Hightail
Invoicing
ActiveCollab
6.5
OpenText Hightail
Project & financial reporting
ActiveCollab
7.7
OpenText Hightail
Integration with accounting software
ActiveCollab
5.0
OpenText Hightail

Communication

ActiveCollab
OpenText Hightail
8.4
Notifications
ActiveCollab
OpenText Hightail
8.3
Discussions
ActiveCollab
OpenText Hightail
10.0
Integrates with Gmail and Google Hangouts
ActiveCollab
OpenText Hightail
7.0

File Sharing & Management

ActiveCollab
OpenText Hightail
9.6
Versioning
ActiveCollab
OpenText Hightail
10.0
Video files
ActiveCollab
OpenText Hightail
9.2
Audio files
ActiveCollab
OpenText Hightail
9.3
Document collaboration
ActiveCollab
OpenText Hightail
10.0
Access control
ActiveCollab
OpenText Hightail
8.7
Advanced security features
ActiveCollab
OpenText Hightail
9.8
Device sync
ActiveCollab
OpenText Hightail
10.0

Pros

  • They give you the source code to use on your own server.
  • It is easy to sort clients and campaigns.
  • The email notifications work perfectly when tagging and talking to people. They allow you to subscribe to tasks as well to keep in the loop on what is going on.
Chris Lesner profile photo
  • Easily send a large PDF to a contact
  • Track when the email is received and when the document is download, even if more than one person downloads it
  • Website is fast and it doesn't take long to upload and send files
No photo available

Cons

  • They don' do Gantt charts well
  • Integrations aren't awesome yet
  • They don't have task dependencies
Chris Lesner profile photo
  • Sometimes, Hightail emails get lost in recipient's spam
Bryan Welborn profile photo

Alternatives Considered

ActiveCollab is 100% better than any of the other tools we have used. We had previously spent thousands of dollars trying out different software that was comparable, but this has been one of the best decisions we have made as a company. It's also the cheapest ongoing option, especially if you get the self-hosted version.
Chris Lesner profile photo
Hightail makes it easy to deliver large electronic files without the recipient having to have their own account.
Bryan Welborn profile photo

Return on Investment

  • It has saved us a TON of money (literally thousands) in project management software.
  • It has helped us gain clients because we can show them the template of what they will see and give them access to it. When others don't have software that does this.
  • Positive impact on ROI based on the time it's saving compared to our previous PM software.
Chris Lesner profile photo
  • We use Hightail for sending out proposals to prospects. It is a major part of that process for us.
  • Hightail is one of the first touchpoints a client has with the agency.
No photo available

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
$6.25*
1.  per member, per month, annual billing
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
Member annually
6.251
Addition - Get Paid Bundle Annually
$21
Addition - Get Paid Bundle Monthly
2.52
Member monthly
$72
1. per member, per month, annual billing
2. per member, per month, monthly billing
Additional Pricing Details

OpenText Hightail

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
OpenText Hightail Editions & Modules
OpenText Hightail
Edition
Lite
$01
Pro
$152
Business
Custom2
Teams
$353
1. 100MB per file upload
2. per user, per month
3. per user/per month
Additional Pricing Details
Lite: Send large files with anyone. Files are limited to 100MB for each file size uploaded, 2GB storage max. Files expire after 7 days. Pro: Send large files with anyone and set advanced security permissions such as expiration dates and access codes. Files are limited to 25GB for each file size uploaded, with unlimited storage. Teams: Send large files, collaborate in real-time and manage creative projects with your team. The Hightail Teams plan allows you to purchase multiple users online (from 1-15 users per organization) and allows users to send file sizes up to 50GB with unlimited storage. The Teams plan also includes features such as file previews, organization, annotations, version control, discussions, follow-ups, approval routing and more. Business: Create unlimited visual project folders (called a Space) with collaboration and project management features such as approval routing and assigning to-dos, upload unlimited files up to 100GB each, protect them with access codes and manage user permissions., plus intuitive admin controls , detailed activity analysis for your entire company, advanced organization options and priority support.