ActiveCollab vs OpenText Hightail

What users are saying about

Score 7.5 out of 10

Based on 27 reviews and ratings

Score 9 out of 10

Based on 11 reviews and ratings

Likelihood to Recommend

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.

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Sourav Singla ,Safe Agilist, CSP, ICP-ACC, CSM, CSPO, SSM, LSSG

Enterprise Agile Coach

Tata Consultancy ServicesInformation Technology and Services, 10,001+ employees

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Hightail is my go-to source when I need to send large files that would never fit as regular attachments. That being said, sometimes there are files that would perfectly fit as attachments but I want the security that Hightail provides when sending sensitive or private material. It's very comforting knowing that the content I'm sending is only being received and viewed by the intended parties. It's also comforting for my clients when it's THEIR content that I'm sending for review.

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Daniel Shatzkes CEO Entrepreneur, Manufacturer, Musician

Founder/CEO

Gig Gear LLCMusic, 1-10 employees

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Feature Rating Comparison

ActiveCollab

OpenText Hightail

Task Management

Resource Management

Gantt Charts

Scheduling

Workflow Automation

Team Collaboration

Support for Agile Methodology

Support for Waterfall Methodology

Document Management

Email integration

Mobile Access

Timesheet Tracking

Change request and Case Management

Budget and Expense Management

Search

Visual planning tools

ActiveCollab

OpenText Hightail

Quotes/estimates

Invoicing

Project & financial reporting

Integration with accounting software

ActiveCollab

OpenText Hightail

Notifications

Discussions

Integrates with Gmail and Google Hangouts

Integrates with Outlook

ActiveCollab

OpenText Hightail

Versioning

Video files

Audio files

Document collaboration

Access control

Advanced security features

Integrates with Google Drive

Device sync

Pros

Great for project and task assignments, project workflow and communications.
Solid web-based platform that doesn't require software downloads, also includes great mobile platform.
Great reporting tools for managing billing, estimating, project workflow and other essential project details.
Allows for both the agency and its clients to interact on a single platform using role-specific permissions.

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Jorden Beatty

Digital Marketing Director

LGD CommunicationsMarketing and Advertising, 11-50 employees

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It’s great for sending large-sized art files for print
It’s secure and files can be easily tracked
I like that it tells you how long it will take for the desired file to upload

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Saryia Green

Marketing Coordinator

3SI Security SystemsSecurity and Investigations, 201-500 employees

View all 8 answers on this topic

Cons

Individual comments cannot be linked to. This makes it more difficult to reference a comment or question.
Unnecessary features cannot be turned off. Since we use it primarily for communication, it would be ideal to turn off tasks etc. that are not needed or be able to move discussions as the first screen.
There isn't an easy way to set up different projects under the same client.

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Nancy Ross

Director

ROMI LabMarketing and Advertising, 1-10 employees

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I wish the screen would auto refresh faster, but that could be an issue with our bandwidth or IT pipeline and not the product.
I'd like a quicker way to get people up to speed than giving them a link to watch a multitude of videos and tutorials.

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Richard Peterson

Senior Digital Marketing Specialist

BroanBuilding Materials, 5001-10,000 employees

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Support

ActiveCollab 7.3

Based on 3 answers

The support team is responsive to requests and their annual support fees are reasonable. Honestly, we don't have to contact them much. Updates happen automatically and the platform is very solid and does not require a lot of support. Documentation is good and the platform is easy to learn.

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Mike Muller

Executive Vice President

Stevens AdvertisingMarketing and Advertising, 11-50 employees

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No score

No answers yet

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Alternatives Considered

I have used multiple project management platforms such as ActiveCollab, JIRA, Trello, etc. Trello has great visualization with their (Kanban Board) board system and support drag and drop functionality for managing tasks. ActiveCollab, however, does not have the fancy visualization, but is very powerful when it comes to ticketing, task management, task delegation, time tracking, etc.

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Ali Zakeri

Data Analyst | SEO Specialist

Xivic, Inc.Information Technology and Services, 51-200 employees

View all 11 answers on this topic

We looked at Dropbox because it's very well known in the industry and widely used. We didn't use it for a couple of reasons. First, our server security presented too many challenges and our IT director nixed the idea. Secondly, a lot of people used DropBox for personal use and we thought it could be confusing to have to navigate between the two choices. Hightail offers a single sign-in that can be shared amongst users so there is never a conflict between personal and professional use.

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Lisa Moughan

Global Marketing / Corporate Communication Manager

3SI Security SystemsSecurity and Investigations, 201-500 employees

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Return on Investment

It has saved us a TON of money (literally thousands) in project management software.
It has helped us gain clients because we can show them the template of what they will see and give them access to it. When others don't have software that does this.
Positive impact on ROI based on the time it's saving compared to our previous PM software.

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Chris Lesner

Founder & CEO

Project World ImpactInternet, 11-50 employees

View all 11 answers on this topic

Team members can view and give feedback on videos, which is very useful.
The storage really can't be overstated. It's great.
It's generally pretty affordable for how much you can host on their server.

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Sarah Bandy

Executive Director

Youth Empowerment through Arts and HumanitiesNon-Profit Organization Management, 1-10 employees

View all 8 answers on this topic

Screenshots

See All (15) ActiveCollab Screenshots

See All (4) OpenText Hightail Screenshots

Pricing Details

General

Free Trial

Yes

Free/Freemium Version

—

Premium Consulting/Integration Services

Yes

Entry-level set up fee?

Optional

$6.25*

* per member, per month, annual billing

ActiveCollab Editions & Modules

On-premise Edition

Self-Hosted Plan	$999¹

license

SaaS Edition

Member annually	6.25¹
Addition - Get Paid Bundle Annually	$3¹
Addition - Get Paid Bundle Monthly	$4²
Member monthly	$7²

per member, per month, annual billing
per member, per month, monthly billing

Additional Pricing Details

—

General

Free Trial

Yes

Free/Freemium Version

Yes

Premium Consulting/Integration Services

—

Entry-level set up fee?

OpenText Hightail Editions & Modules

Edition

Lite	$0¹
Pro	$15²
Business	Custom²
Teams	$30³

100MB per file upload
per user, per month
per user/per month

Additional Pricing Details

Lite: Send large files with anyone. Files are limited to 100MB for each file size uploaded, 2GB storage max. Files expire after 7 days. Pro: Send large files with anyone and set advanced security permissions such as expiration dates and access codes. Files are limited to 25GB for each file size uploaded, with unlimited storage. Teams: Send large files, collaborate in real-time and manage creative projects with your team. The Hightail Teams plan allows you to purchase multiple users online (from 1-30 users per organization) and allows users to send file sizes up to 50GB with unlimited storage. The Teams plan also includes features such as file previews, organization, annotations, version control, discussions, follow-ups, approval routing and more. Business: Create unlimited visual project folders (called a Space) with collaboration and project management features such as approval routing and assigning to-dos, upload unlimited files up to 100GB each, protect them with access codes and manage user permissions., plus intuitive admin controls , detailed activity analysis for your entire company, advanced organization options and priority support.

Rating Summary

ActiveCollab

OpenText Hightail

ActiveCollab

OpenText Hightail

Likelihood to Recommend

ActiveCollab

OpenText Hightail

Feature Rating Comparison

Task Management

Resource Management

Gantt Charts

Scheduling

Workflow Automation

Team Collaboration

Support for Agile Methodology

Support for Waterfall Methodology

Document Management

Email integration

Mobile Access

Timesheet Tracking

Change request and Case Management

Budget and Expense Management

Search

Visual planning tools

Quotes/estimates

Invoicing

Project & financial reporting

Integration with accounting software

Notifications

Discussions

Integrates with Gmail and Google Hangouts

Integrates with Outlook

Versioning

Video files

Audio files

Document collaboration

Access control

Advanced security features

Integrates with Google Drive

Device sync

Pros

ActiveCollab

OpenText Hightail

Cons

ActiveCollab

OpenText Hightail

Support

ActiveCollab

OpenText Hightail

Alternatives Considered

ActiveCollab

OpenText Hightail

Return on Investment

ActiveCollab

OpenText Hightail

Screenshots

ActiveCollab

OpenText Hightail

Pricing Details

General

Free Trial

Free/Freemium Version

Premium Consulting/Integration Services

Entry-level set up fee?

ActiveCollab Editions & Modules

On-premise Edition

SaaS Edition

Additional Pricing Details

General

Free Trial

Free/Freemium Version

Premium Consulting/Integration Services

Entry-level set up fee?

OpenText Hightail Editions & Modules

Edition

Additional Pricing Details

Rating Summary

Add comparison