What users are saying about
27 Ratings
27 Ratings
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Score 7.5 out of 101
11 Ratings
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Score 9 out of 101

Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

OpenText Hightail

Hightail is my go-to source when I need to send large files that would never fit as regular attachments. That being said, sometimes there are files that would perfectly fit as attachments but I want the security that Hightail provides when sending sensitive or private material. It's very comforting knowing that the content I'm sending is only being received and viewed by the intended parties. It's also comforting for my clients when it's THEIR content that I'm sending for review.
Daniel Shatzkes CEO Entrepreneur, Manufacturer, Musician profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.4
OpenText Hightail
8.2
Task Management
ActiveCollab
8.5
OpenText Hightail
8.2
Resource Management
ActiveCollab
7.1
OpenText Hightail
Gantt Charts
ActiveCollab
6.5
OpenText Hightail
Scheduling
ActiveCollab
6.4
OpenText Hightail
7.4
Workflow Automation
ActiveCollab
7.0
OpenText Hightail
8.0
Team Collaboration
ActiveCollab
7.8
OpenText Hightail
Support for Agile Methodology
ActiveCollab
7.6
OpenText Hightail
Support for Waterfall Methodology
ActiveCollab
7.0
OpenText Hightail
Document Management
ActiveCollab
8.2
OpenText Hightail
Email integration
ActiveCollab
8.2
OpenText Hightail
Mobile Access
ActiveCollab
7.4
OpenText Hightail
7.5
Timesheet Tracking
ActiveCollab
8.9
OpenText Hightail
Change request and Case Management
ActiveCollab
6.1
OpenText Hightail
Budget and Expense Management
ActiveCollab
6.6
OpenText Hightail
Search
ActiveCollab
OpenText Hightail
9.3
Visual planning tools
ActiveCollab
OpenText Hightail
9.0

Professional Services Automation

ActiveCollab
6.3
OpenText Hightail
Quotes/estimates
ActiveCollab
5.7
OpenText Hightail
Invoicing
ActiveCollab
5.7
OpenText Hightail
Project & financial reporting
ActiveCollab
8.0
OpenText Hightail
Integration with accounting software
ActiveCollab
5.9
OpenText Hightail

Communication

ActiveCollab
OpenText Hightail
7.8
Notifications
ActiveCollab
OpenText Hightail
8.1
Discussions
ActiveCollab
OpenText Hightail
8.6
Integrates with Gmail and Google Hangouts
ActiveCollab
OpenText Hightail
7.0
Integrates with Outlook
ActiveCollab
OpenText Hightail
7.5

File Sharing & Management

ActiveCollab
OpenText Hightail
8.8
Versioning
ActiveCollab
OpenText Hightail
8.3
Video files
ActiveCollab
OpenText Hightail
9.4
Audio files
ActiveCollab
OpenText Hightail
9.4
Document collaboration
ActiveCollab
OpenText Hightail
9.8
Access control
ActiveCollab
OpenText Hightail
8.5
Advanced security features
ActiveCollab
OpenText Hightail
9.3
Integrates with Google Drive
ActiveCollab
OpenText Hightail
7.0
Device sync
ActiveCollab
OpenText Hightail
8.5

Pros

ActiveCollab

  • Great for project and task assignments, project workflow and communications.
  • Solid web-based platform that doesn't require software downloads, also includes great mobile platform.
  • Great reporting tools for managing billing, estimating, project workflow and other essential project details.
  • Allows for both the agency and its clients to interact on a single platform using role-specific permissions.
Jorden Beatty profile photo

OpenText Hightail

  • It’s great for sending large-sized art files for print
  • It’s secure and files can be easily tracked
  • I like that it tells you how long it will take for the desired file to upload
Saryia Green profile photo

Cons

ActiveCollab

  • Individual comments cannot be linked to. This makes it more difficult to reference a comment or question.
  • Unnecessary features cannot be turned off. Since we use it primarily for communication, it would be ideal to turn off tasks etc. that are not needed or be able to move discussions as the first screen.
  • There isn't an easy way to set up different projects under the same client.
Nancy Ross profile photo

OpenText Hightail

  • I wish the screen would auto refresh faster, but that could be an issue with our bandwidth or IT pipeline and not the product.
  • I'd like a quicker way to get people up to speed than giving them a link to watch a multitude of videos and tutorials.
Richard Peterson profile photo

Support

ActiveCollab

ActiveCollab 7.3
Based on 3 answers
The support team is responsive to requests and their annual support fees are reasonable. Honestly, we don't have to contact them much. Updates happen automatically and the platform is very solid and does not require a lot of support. Documentation is good and the platform is easy to learn.
Mike Muller profile photo

OpenText Hightail

No score
No answers yet
No answers on this topic

Alternatives Considered

ActiveCollab

I have used multiple project management platforms such as ActiveCollab, JIRA, Trello, etc. Trello has great visualization with their (Kanban Board) board system and support drag and drop functionality for managing tasks. ActiveCollab, however, does not have the fancy visualization, but is very powerful when it comes to ticketing, task management, task delegation, time tracking, etc.
Ali Zakeri profile photo

OpenText Hightail

We looked at Dropbox because it's very well known in the industry and widely used. We didn't use it for a couple of reasons. First, our server security presented too many challenges and our IT director nixed the idea. Secondly, a lot of people used DropBox for personal use and we thought it could be confusing to have to navigate between the two choices. Hightail offers a single sign-in that can be shared amongst users so there is never a conflict between personal and professional use.
Lisa Moughan profile photo

Return on Investment

ActiveCollab

  • It has saved us a TON of money (literally thousands) in project management software.
  • It has helped us gain clients because we can show them the template of what they will see and give them access to it. When others don't have software that does this.
  • Positive impact on ROI based on the time it's saving compared to our previous PM software.
Chris Lesner profile photo

OpenText Hightail

  • Team members can view and give feedback on videos, which is very useful.
  • The storage really can't be overstated. It's great.
  • It's generally pretty affordable for how much you can host on their server.
Sarah Bandy profile photo

Pricing Details

ActiveCollab

General

Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
$6.25*

* per member, per month, annual billing

ActiveCollab Editions & Modules

On-premise Edition
Self-Hosted Plan$9991
  1. license
SaaS Edition
Member annually6.251
Addition - Get Paid Bundle Annually$31
Addition - Get Paid Bundle Monthly$42
Member monthly$72
  1. per member, per month, annual billing
  2. per member, per month, monthly billing
Additional Pricing Details

OpenText Hightail

General

Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No

OpenText Hightail Editions & Modules

Edition
Lite$01
Pro$152
BusinessCustom2
Teams$303
  1. 100MB per file upload
  2. per user, per month
  3. per user/per month
Additional Pricing Details
Lite: Send large files with anyone. Files are limited to 100MB for each file size uploaded, 2GB storage max. Files expire after 7 days. Pro: Send large files with anyone and set advanced security permissions such as expiration dates and access codes. Files are limited to 25GB for each file size uploaded, with unlimited storage. Teams: Send large files, collaborate in real-time and manage creative projects with your team. The Hightail Teams plan allows you to purchase multiple users online (from 1-30 users per organization) and allows users to send file sizes up to 50GB with unlimited storage. The Teams plan also includes features such as file previews, organization, annotations, version control, discussions, follow-ups, approval routing and more. Business: Create unlimited visual project folders (called a Space) with collaboration and project management features such as approval routing and assigning to-dos, upload unlimited files up to 100GB each, protect them with access codes and manage user permissions., plus intuitive admin controls , detailed activity analysis for your entire company, advanced organization options and priority support.

Rating Summary

Likelihood to Recommend

ActiveCollab
7.8
OpenText Hightail
9.3

Support

ActiveCollab
7.3
OpenText Hightail

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