MediaValet vs. OpenText Documentum

MediaValet is well suited for organizations that need a centralized place to manage and share a large volume of marketing assets across multiple teams or locations. It works especially well when brand consistency is important and when assets need to be shared with outside vendors or partners.
It is less appropriate for very small teams with minimal assets or simple storage needs, where a basic file-sharing tool may be sufficient. It can also feel like more than what’s needed if teams are not actively tagging or organizing assets, since the value comes from consistent usage and upkeep.

Incentivized

What are the document volume, the throughput - currently and expected in year, 3 years etc.? Is the company doing content management on international level, where access from multiple locations is needed - then Documentum can be good investment. What ECM system will be used for - document storage, document lifecycle or retention? Or all of the above? - Documentum works very well if all 3 items are combined, yet for storage there must be cheaper and more easily adaptable solutions available.

• I love that we can add keywords. It makes finding assets very easy.
• I love the fact we can make lightboxes. It makes sending assets to different people easy.
• They are always adding more features to MediaValet to make it better.
• I love that we're not limited to which types of files we can upload to MediaValet.

Incentivized

• It's good at integration with external systems through standard industry supported APIs, including but not limited to web services integration and file system integration.
• Good support from major up and downstream technologies such as image capturing and back end ERP, Database, and HR.
• Highly configurable.
• Very fast searching capabilities.
• Highly scalable.

Incentivized

• More flexibility/features when using Lightboxes
• Replace an old version of an asset with a newer one without having to check-out, then check-in
• Sharing an asset or a set of assets via a share link -- would be great to generate shorter, dynamic URLs for sharing as opposed to the longer string URLs it currently generates

Incentivized

• Expense. If Documentum costs less it would penetrate more markets. This is often the reason a lighter weight solution is chosen.
• Web Publishing. Documentum is not a great solution for replacing CMSs like SiteCore or Drupal. Probably better as an archiving target for parallel publishing to both web and Documentum. Documentum is also not a web hosting solution like some other systems, it is possible to try and consume directly from the repository in real time but it is better to push web content out and consume from another platform.
• Development. The price of broad functionality is complexity. Arguably, Documentum drank the kool-aid and tried to become like other enterprise solutions by adapting Java, Windows, etc. in the late '90s and it made them slower, more complex in design, and less stable. They recovered from that but it still requires developers with a few years of experience in Documentum to safely develop in Documentum. The issue is not knowing Java but knowing what to do or not do in an ECM system. This is even more important in regulated ECM/RM systems.

Incentivized

It is not only likely, but we have been doing it for more than 6 years. We have even had the service since before I joined the company. The service works well for me and I hope that this service will continue to be renewed next year, as not having it would make my job more complicated.

Incentivized

Stability is a key factor as well as its flexibility. Also, any organization that deploys Documentum will have made a significant investment in terms of time and money, so not renewing its commitment can come with a significant cost. That said, the decision to deploy Documentum initially should come only after extensive evaluation, knowing that once deployed it will likely remain the platform of choice.

Incentivized

MediaValet is easy to use in government because it's very intuitive. We have a wide range of internet skills at my organization, and everyone can use this tool with minimal/no training. It's great on an administrative side as well. Admins can control who sees and downloads photos. This is perfect for our organization, since some things can be kept private across departments.

The team is very responsive to requests and makes a point to provide feedback or status updates before confirming solutions.

Incentivized

Support is better than with ECM, but could use some improvement.

Incentivized

I mainly use MediValet to send special medical images to our partners. Collaboration with other companies is very simplified through MediaValet. The qualitatively uploaded images can be excactly assigned and organised through various filters. It is much clearer and easier for our partners to understand when the images have been accurately labelled and assigned beforehand.

Incentivized

MediaValet provides a lot of the same features as other DAM solutions on the market today, such as advanced search functionality and tagging capabilities but it overall won over for us because of its ease of use. Some of the more advanced features on the other tools evaluated made them a little bit more cumbersome to use on a day to day basis in addition to overall setup. We found the setup with MediaValet to be extremely quick and easy where with other programs the time to get up and running was significantly longer.

Incentivized

Subjective but here's how I see it: Heavy duty (in order of how much they can do and how much they can handle): 1)Documentum, 2)FileNet 3)OpenText Middle duty: 1)WCC-WebCenter Content, 2)Alfresco, 3)M-Files (3rd b/c it is Windows only), 4)Nuxeo (only b/c of its newish approach that may lead somewhere) Light duty: 1) BOX (not an ECM but it says it is), 2) EFSS (pick your poison, BOX is an enhanced EFSS), 3) CMSs (some have some ECM capability, none have much)

Incentivized

• We can download photos from anywhere. I can add, or access images from home as easily as work.
• We have literally freed a person who would be in the office to go take pictures of our beautiful state.
• The downloads are the same quality as the uploads!

Incentivized

• After this product, the client is able to manage content security and due to it, the client is able to use the business process, and this really reduces effort and increases the profit in business.
• It provides integration with SAP easily which really helps the client to manage this effectively and with minimum effort system is ready to use.
• Also searching, automated flows also create a bigger impact and reduce a lot manual effort.

Incentivized