Medical Office EMR & EHR Software

Best Medical Office EMR & EHR Software include:

Epic and ClearCare.

Medical Office EMR & EHR Software TrustMap

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Medical Office EMR & EHR Software Overview

What is Medical Office Software?

Electronic medical record (EMR) and electronic health record (EHR) systems are medical software designed to deal with the daily operations of a medical office. The software tracks patient appointments, care notes/results, and financial information in one place. EMR and EHR software is a core aspect of medical offices’ software toolkit, particularly offices that have multiple branches or offices. These systems are available as desktop software, client-server software, and internet-based software.

Generally, all products in this category aim to facilitate efficient documentation, data extraction, and workflow standardization to meet compliance and regulatory requirements. Some products are designed for a single office or small practice. Other products cater to hospitals and organizations with multiple locations or remote/traveling care providers.


While the terms EMR and EHR are sometimes used interchangeably, EMR software more often refers to digital records for internal use within the practice. On the other hand, EHR software refers to systems that manage digital records which can be shared internally across multiple office branches. EHR software is also conducive to securely sharing patient information externally with patients, other health care providers, insurance companies, etc.

EMR & EHR Software Features & Capabilities


  • Patient billing

  • Reporting

  • Electronic data submission


  • Physician scheduling

  • Automated appointment confirmations

  • Automated patient check-in

  • Calendar interface and capabilities

Document management

  • Continuous EMR updating

  • Template creation

  • E-prescribing and E-faxing capabilities

  • Patient portal

  • Secure messaging


  • Customizable workflow automation

  • Multi-office / multi-physician capabilities

  • Interoperability between providers

EMR/EHR Software Comparison

When comparing different EMR software and EHR software, consider these aspects of the systems:

  1. Notetaking capabilities: Medical professionals consistently rely on EMR software’s notetaking and tracking capabilities to document and exchange valuable patient or visit-specific information. EMR and EHR software will vary in the range and robustness of their offerings in this area. Features may include voice transcription, and the ease of taking notes, and making the notes easily accessible, can heavily impact the day-to-day office experience.

  2. Specialization-specific features: Some EMR and EHR software tailor their offerings to specific specialties that require extra emphasis on certain capabilities. For instance, home care or physical therapy practices may place special emphasis employee management and client relationship management. Non-specialized EMR systems will also vary in the customizability of their record fields to your specific practice’s needs.

  3. Extended Features: Some medical records software, and particularly EHR products, have expanded their offerings to encompass a broader range of processes within medical offices. Increasingly-prevalent capabilities include telehealth, revenue management, and a mobile application.


EMR and EHR products typically charge monthly fees based on the number of providers in the practice. Alternatively, they may include a large one-time or annual fee. This can either be a flat rate or a percentage of the practice’s yearly earnings with smaller monthly maintenance fees. Monthly fees range anywhere from $100 - $700 and are very dependent on the size of the practice. One-time fees are larger and typically range from $1,000 to $20,000.

Certain vendors that offer products at the enterprise level charge substantially larger one-time license, implementation, and training fees. This can cost up to hundreds of thousands of dollars. Other vendors offer free or freemium versions of EHR software where the basic package is free. However, there are still implementation or billing costs to consider with these products.

Some vendors also offer the ability to customize and bundle software packages. The prices for these products vary according to the features and services selected.

Medical Office EMR & EHR Products

(1-25 of 125) Sorted by Most Reviews

Software for Medical Store

Software for Medical Store is billing management software for medical stores and pharmacies.

Uniwide HIMS

Uniwide HIMS is designed to help hospital administrators, doctors and other staff to keep track of the activities performed in the various departments of a hospital/clinic and takes care of all functional aspects of all types of healthcare organizations. The vendor says that the…

R1 Patient Experience (Intermedix)

R1 Patient Experience provides a digital solution for improving patient experience and business outcomes. The solution is based on technology acquired with Intermedix in 2018, including the former Medios EHS product.

Visual Doctor Software

Visual Doctor Software is a medical office/EMR software solution from Visual InfoSoft.

Newgen Provider Contract Management

Newgen Provider Contract Manager aims to help Health Plans develop a centralized and fully automated system to process and manage contracts and all subsequent requests. The product is built on Newgen's Enterprise Content Management (ECM) and Business Process Management (BPM) systems.…


ZirMed is a cloud-based end-to-end RCM solution designed to help healthcare organizations optimize their revenue cycle, including hospital & healthcare systems as well as DMEs, Billing services, clinics, labs, home health, hospice, behavioral therapy and more. The vendor touts…

Patients Know Best

Patients Know Best is a company in the UK with an electronic health records management software focusing on patient knowledge and empowerment to keep up with and facilitate self-care.


PhysicianXpress in Collegeville, PA offers PediatricXpress, an EHR for pediatric practices.

Intelligent Medical Software Clinical

Intelligent Medical Software Clinical is an EHR solution from Meditab Software in Sacramento, CA.


DocuTAP in Sioux Falls, South Dakota offers an EMR / EHR for urgent care facilities.

Hello Health EHR

Hello Health headquartered in New York offers a suite of medical office software, including their EHR software.


4medica in Culver City, CA offers their online Integrated Health Record (iEHR) platform for bringing automation to document management and automation to the administrative workflow.


PracticeSuite, headquartered in Newark, CA, offers what they describe as an end-to-end SaaS medical billing, revenue cycle management, CRM, and electronic health records software, with a practice portal.

Frequently Asked Questions

What’s the difference between EMR and EHR?

Electronic medical records (EMR) are primarily intended and designed for internal use and diagnosis. Electronic health records (EHR) are designed for external distribution to other clinics, hospitals, offices, and insurance companies.

How do you use electronic medical records software?

Electronic medical records software is used by practitioners for diagnoses, by billing personnel as a record of procedures and services performed, and by front desk personnel for appointment scheduling and fielding patient questions and issues.

What are the benefits of electronic health records?

Electronic health records are more efficient to use than physical records, and are usually more secure to use across organizations than sharing paper records.

What does an EHR include?

Electronic health records include a patient’s comprehensive health history, including historical diagnoses, conditions, treatment plans, demographics, medications, and any other relevant medical data.

How much do EMR systems cost?

EMR systems usually cost $400-500/month/provider, with some basic providers offering base rates at $30/month for barebones functionality. Some software is also offered on a per-encounter basis, ranging from $1-3 per encounter for low-volume practices.