Overview
What is Airtable?
Airtable is a project management and collaboration platform designed to enable content pipelines, product management, events planning, user research, and more. It combines spreadsheet,database, calendar, and kanban functionality within one platform.
Airtable is simple and worth the low price
TrustRadius Insights
My Life Would Be Significantly More Difficult Without Airtable
Very good project mgmt platform
Airtable is great for keeping track of project statuses and what the rest of the team is doing
As good as you make it
Airtable for Tracking Tasks and Projects
Airtable is easy to use and cutomizable
Airtable. Essential to running our business and lives.
Organize projects effectively with Airtable
Airtable Review
Catch some Airtable
A Small Business Hero
Airtable works with tables of different extensions
Airtable for both your personal and professional project management needs!
Awards
Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards
Popular Features
- Team Collaboration (204)9.393%
- Resource Management (181)9.090%
- Task Management (185)8.383%
- Mobile Access (180)3.535%
Reviewer Pros & Cons
Video Reviews
1 video
Pricing
Plus
$10.00
Pro
$20.00
Enterprise
Contact Sales
Entry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $10 per month
Features
Project Management
Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation
- 8.3Task Management(185) Ratings
This includes the ability to plan, track, collaborate and report on tasks.
- 9Resource Management(181) Ratings
Resource management is workload planning to maximize resources.
- 7.8Gantt Charts(81) Ratings
Gantt charts are charts that show tasks or events along the y-axis displayed against time along the x-axis.
- 9.2Scheduling(154) Ratings
Scheduling capabilities allow users to set schedules on tasks, and create timelines and milestones.
- 8.4Workflow Automation(131) Ratings
Workflow automation is the ability to route work requests along an approval process automatically.
- 9.3Team Collaboration(204) Ratings
Team collaboration capabilities let team members work directly with each other and provide team updates.
- 8.6Support for Agile Methodology(100) Ratings
Agile is a time boxed, iterative approach to development that builds software incrementally instead of trying to deliver it all at once near the end.
- 8.1Support for Waterfall Methodology(74) Ratings
Waterfall methodology is a tradition development method that is linear and sequential.
- 8.9Document Management(158) Ratings
Document management provides for centralized management of all project documents.
- 6.8Email integration(106) Ratings
Email integration allows work requests to be made directly from email.
- 3.5Mobile Access(180) Ratings
Mobile access is the ability to access the software from a smartphone or tablet.
- 8.1Timesheet Tracking(88) Ratings
Timesheet tracking is the ability to track all billable and non-billable hours for each project.
- 8.1Change request and Case Management(96) Ratings
Change request and change management enables tracking of all customer requests including priority and timeframe.
- 8.3Budget and Expense Management(117) Ratings
Budget and expense management provides the capability to track all expenses by employee or department and link them back to department. It also enables hourly rates to be set.
Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is Airtable?
Airtable Features
Project Management Features
- Supported: Task Management
- Supported: Resource Management
- Supported: Gantt Charts
- Supported: Scheduling
- Supported: Workflow Automation
- Supported: Team Collaboration
- Supported: Support for Agile Methodology
- Supported: Support for Waterfall Methodology
- Supported: Document Management
- Supported: Email integration
- Supported: Mobile Access
- Supported: Timesheet Tracking
- Supported: Change request and Case Management
- Supported: Budget and Expense Management
Airtable Screenshots
Airtable Videos
Airtable Competitors
Airtable Technical Details
Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
---|---|
Operating Systems | Unspecified |
Mobile Application | Apple iOS, Android |
Frequently Asked Questions
Comparisons
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Reviews and Ratings
(709)Community Insights
- Business Problems Solved
- Recommendations
Airtable is a versatile tool that has been widely adopted by various organizations and professionals across different industries. One such example is a theatre production company that uses Airtable to manage a wide range of tasks, including project management, grant tracking, community building, fundraising, and more. Both internal and external team members rely on Airtable to keep track of project status, ensuring smooth collaboration and effective project execution.
Another use case involves a micro not-for-profit organization that utilizes Airtable for reporting, site management, application management, financial modeling, and storing digital assets. With Airtable being used across all functions of the organization, it serves as a central hub for managing crucial information and streamlining operations.
Additionally, Airtable proves to be an indispensable tool for communication teams who rely on it to document tasks, manage timelines, and handle requests. From marketing project management to asset management and calendars, Airtable provides the necessary tools for efficient organization and collaboration.
School districts also benefit from Airtable's capabilities as it helps them log and assign projects, track due dates, and manage media creation. Media teams specifically utilize the platform to create videos, custom courses, graphics, and more. By leveraging Airtable's functionalities, they can streamline their workflows and enhance productivity.
Furthermore, Airtable finds its place within UX teams who use it as a central repository for storing and organizing UX research, studies, and insights. Its collaborative features enable seamless collaboration with other departments, fostering knowledge sharing and driving innovation.
Overall, Airtable proves valuable in numerous domains such as content creation, website development, finance database management, client database organization, event management for live events and concerts in radio foundations or non-profit organizations. It assists in managing databases, outreach efforts, tracking assets or donations for non-profit organizations or keeping records of animal care in sanctuaries. The simplicity of data entry paired with powerful features allows users to easily track leads or student data in organizations or schools. Airtable's user-friendly and collaborative interface has made it the go-to solution for teams managing complex projects, streamlining communication, and ensuring efficient organization across various sectors.
Users of Airtable have expressed several recommendations based on their experiences with the product:
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Many users recommend taking advantage of the step-by-step initial walkthrough and exploring all the features of Airtable to fully understand its capabilities.
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Users suggest trying out Airtable's free trial to assess its functions and determine if it meets their needs before making an investment.
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Users highly recommend giving Airtable a try, as they believe it is worth the investment and can greatly enhance task/project management and team collaboration. They mention that the added benefits of a paid plan easily justify the cost, especially for organizations seeking a sleek, cloud-based suite.
These recommendations emphasize the importance of exploring and understanding Airtable's functionalities, testing out the free trial, and considering its value for task management and team collaboration.
Attribute Ratings
- 8Likelihood to Renew3 ratings
- 9Availability1 rating
- 9Performance1 rating
- 9Usability22 ratings
- 8.2Support Rating29 ratings
- 9Online Training1 rating
- 8In-Person Training1 rating
- 9Implementation Rating2 ratings
- 9Configurability1 rating
- 8Product Scalability1 rating
- 9Ease of integration1 rating
- 8Vendor pre-sale1 rating
- 8Vendor post-sale1 rating
Reviews
(26-50 of 140)Airtable Should Be Revered
- Collaboration Tool
- Planning Tool
- Integration with Other Apps
- Lots of ways to customize
- Very expensive for the paid plan
- More embed options
- More privacy options for clients viewing tables
- Customization. There are a million ways to use Airtable; it's very easy to customize and adapt to your needs.
- Familiarity. If you've used Excel or Google Sheets, you'll have no problem with Airtable. I prefer it over these tools, however, because of the color-coding and interface style.
- Value. If you're looking for a budget, multipurpose project management tool, Airtable can't be beat. Price goes up if you have a lot of users, but you can set up a combination of free and paid "bases" to meet your needs so you don't have to pay and arm and a leg for every user.
- Restoring deleted records - it's way too easy to accidentally delete something and not realize it!
- Dashboarding - it would be nice to create custom dashboards that give a high-level view of different things across bases.
A flexible tool that will help you manage work faster
- Managing content production workflows
- Housing marketing and sales collateral
- Prioritizing content needs across the organization
- Better integrations with 3rd party programs for easier import/data sync
- Steep learning curve compared to some project management tools
- Keyboard shortcuts can be confusing at times
- Different views of information allow for a comprehensive understanding
- Built-in templates make quick work of some small business tasks
- Integrations with 3rd party software fit into our existing workflow
- There is a learning curve, and several new features are only available on paid plans.
- Certain tasks that people may be familiar with in Excel or Google Sheets do not function similarly in Airtable
- Some views are not available on mobile devices which may leave you waiting to see information.
Practically Perfect in Every Way!
- The website is very well laid out. It is uncluttered, easy to navigate, and is highly visual. There are a great range of field types and add-on blocks.
- Setting up bases is very straightforward. If you get stuck the help section and videos are excellent. You can also access Airtable Universe to see examples of how the product is used by others.
- I have submitted a number of queries by email and in each case the staff were very helpful and responded quickly. Given that I was using a free account at the time, I was very impressed.
- Given that I have used the product with very young children successfully, I think that it is extremely well designed.
- They only thing I can think of is being able to switch between user accounts without having to log on and off.
- A personal request, would be to add shades of brown to the color palette. When working with the children, we color code field options for eyes and hair. The only children I can't do this for is brunettes with brown eyes. A small thing I know, but it would really help the younger children as it is a visual clue.
Airtable will take your business automation to the next level.
- It has similar functionality to Google Sheets but allows you to do much more powerful data organizing. ie. Relationships between data (which DB devs will know all about but not spreadsheet users). eg. You have a list of students and a list of classes, you want to link those two lists together so you don't have to duplicate lots of data.
- Also, in terms of data organizing, the fields are a lot easier to customize and lock-in. Instead of using clunky data validation in sheets, Airtable allows you to select all kinds of different field types. Single select, multi-select, phone number, email address, collaborator, checkbox are ones we use regularly.
- Pricing per user could get painful. We tend to get around this for small setups by using a generic account. You can still setup up to three people with 2FA security on it fairly easily.
- We use Airtable with Zapier a lot and sometimes we have some issues with deduplication where a zap won't run because a record has appeared in a view that it's been in before... which is probably great most of the time but sometimes we have to switch the zap off and on to make it work again. ie. If you trigger a Zapier process from within Airtable and then want to trigger that same process the next day, it may not work as it looks like a duplicate.
- Unlike a "real" relational database Airtable doesn't have a back-end and a front-end, it's more like a "mid-end". This means you can't create a tidy, usable front end for non admins and you can't create granular account permissions. ie. Admin 1 can edit table 1. Admin 2 can edit Table 2. This is the biggest downfall and has been a problem for some of our clients where they need different views for different people with different levels of access. eg. Teacher, admin, student.
- Well suited: A startup looking to develop a web app should really start in Airtable and make sure you know what you're doing with data and processes and integrations before scaling up.
- Well suited: If your spreadsheet is getting out of hand due to the volume and types of data in it, might be time to look at Airtable.
- Well suited: If you're using a spreadsheet like a database.
- Well suited: You've got lots of business systems across different web apps and need to integrate/automate a few of them. Airtable is good as a central hub, especially if you're dealing with customer records.
- Not so well suited: You want to quickly collect some data and aren't worried about automation. Easier to start in a sheet.
- Not so well suited: You want to capture customer interactions from email. Probably easier to just get a simple CRM.
Airtable - almost for every need
As a finance database, we are using Airtable also as a client database. So thanks to the "Link to another record" function we can link invoice items to invoices, and invoices to the correct client or Supplier. With that and a strong API that allows us to connect Power BI directly to Airtable, we also have real-time analytics about all of these.
- Fast and easy to use with pretty UX. And for those who have a question, there is very simple but strong help center
- Real-time collaboration with many people and change history
- Integration with many apps via Zapier and API with documentation with examples
- Allows us to link records to create a logical structure of many tables.
- Many sample templates are ready to use or just provide inspiration
- Real-time is a universal tool that everyone can customize for personal use
- Also in the big base, each user can filter and customize their personal view. So everyone can view only the data and structure that they want.
- No way to link one table from one base to another table in another base :/
- Because of permissions, we need 1 table with restricted access to a few people. But some data we need to be used on a company-wide base. For example, one base with suppliers and CRM, another base for project management.
- We would appreciate more granular permission, but it is in progress
Airtable works very well in cases that you want to do project management, or simple CRM, or item evidence etc.
Airtable is a simple web database with some functions like Excel.
I know that for a new user it can be too difficult for first use. But after a few minutes, everyone can start thinking about use cases and start to use Airtable for almost everything.
Obsessed with Airtable. Recommend to EVERYONE.
1. Planning my wedding
2. Managing to do items
3. Content calendar for clients
4. Hours tracking and invoicing
5. Lead Tracking
I'm such a fan of Airtable that 3 of my clients have implemented it in their organizations after my recommendation. It is great for collaboration between clients and coworkers, or friends and family.
- Uploading files to cells - this is so much better than a spreadsheet!
- Sorting by multi-functions
- Color coding for ease of reading and sorting
- Ease of sharing for collaborators
- The color scheme isn't very appealing
- The "blocks" are unclear as to their usage
A platform that can be a central part of your organization
- Filters and grouping of Data. Airtable has many options to filter and group data and it could be done so quickly and presented very cleary.
- A different view of the same database. Airtable allows the user to create views such as 'Gallery', 'Kanban' 'Calendar' and 'Grid' view of the same database. Many versions of each view can be created thus saving time and resources duplicating data. These views can be then shared with stakeholders.
- Templates - Airtable provides many templates to allow new and experienced users a ready-made platform to work off.
- Bookkeeping, while there are many options for bookkeeping it's still not as straightforward as more well-known spreadsheet platforms. Improvements here would allow companies to export their basic bookkeeping to Airtable.
- Integrations. Airtable is lacking in integrations. Having more integrations would enable Airtable to become an even stronger database for organizations.
- Organization. When a base has a large number of tabs it's hard to get a helicopter view of the tabs. Although the search is pretty good.
I am thrilled to be a part of the Airtable community!!
Thank you, Airtable! We are a small, start-up nonprofit that relies on volunteers to help us accomplish our mission. Right now we are in the process of building our infrastructure and choosing the right tools to help us do this is important to us. Good, effective and intuitive databases are critical to the work of impactful community mobilization and information sharing. Airtable fits this bill. And I tested this! I had a few folks that really did not understand the structure of a database to try to create a simple Airtable database with 14 fields and 51 records. More importantly, I asked them to create this database WITHOUT using the help desk but by GUESSING only. Folks were able to build the bones of the database. I, of course, swooped in to figure out how to add pictures, create the drop-down boxes and make links and I was able to do this without asking for "help" but by clicking onto the icons that made the most sense.
I am thrilled that I found and tried out Airtable! And now I am more thrilled that I am now a part of the Airtable community!
- It has a really great UI. It is friendly enough for users that may find databases somewhat daunting but robust enough for folks like me that have intermediary database skills.
- I like the way that you make the content of drop-down boxes look like colorful tagging.
- It is very easy to add pictures and other types of attachments.
- Making the database relational by linking fields is pretty simple.
- I am still in my trial phase so some of my wishes (I will not consider these "cons", yet) may already exist in the more advanced plans but I would like to be able to wrap the text in the fields within the default Grid View.
- I think that all of the plans should give some the ability to change the font, font size and formatting of the text within a field.
- The calendar feature was a little quirky. And as far as I can tell, it does not allow me to put several items in on specific dates.
Airtable to Run a Real Estate Brokerage
- Database management
- Relational record keeping
- Tracking any and all information
- Being able to export Airtable data as merge fields would be amazing, much in the same way you can export PDFs via the page designer block.
Usability and uses of Airtable
- Social media planning
- Content marketing tracking and development
- Inventory
- CRM
- I would like to see the different views, such as gallery view and calendar view, available on mobile
- I would appreciate the option to resize the thumbnails from image uploads
- It would be amazing to have readable attachments
- Have more files be readable within Airtable, such as PDFs or Office files
- To-do lists
- Marketing campaign management
- Media contacts lists
- Website asset management
- SEO evaluation checklists
- Website valuation checklists
- Marries an Excel-type spreadsheet with database functionality, making it the very easiest way to create a database that I've experienced.
- The user interface is wonderful and so intuitive. It's a joy to use.
- It's highly customizable and flexible, so you can do any number of things with it.
- Hard to say what's missing, but maybe some top-level admin -- so databases can be organized by large groups (like business vs. personal) rather than just workgroups?
- Maybe some tools built on top for things like asset management?
AirTable for Not-For-Profits
- AirTable allows me to present information to stakeholders in a format that allows them to dive deeper, but doesn't overwhelm them with too much information
- AirTable gives each person in our small organisation access to customizable tools we wouldn't be able to afford to develop bespoke versions of
- AirTable forces us to be more rigorous about data entry than traditional spreadsheets, meaning we have fewer human errors in our data.
- We'd like AirTable to have a Gantt view so our small team only needs to use one piece of software for project management
Great solution for automating small businesses
- Presenting information
- Grouping, filtering and sorting data
- Very easy to use
- The blocks!
- Referential integrity
- Cascade updates
- Triggers
Airtable: A quick and functional solution
- Linking tables within a base are particularly helpful to reduce duplication of entry and to quickly reference how one record is used across different projects.
- The column functions, field types, and filtering and sorting work well to neatly organize records of information.
- Airtable's mobile experience is very helpful for staff that are "on the go" like in our organization. Convenient access to our central database, where multiple users can be logged in at once, is essential for traveling employees to stay up-to-date.
- It would be great if tables could link to other tables in a different base, not just in the same base.
- We use Airtable to maintain a simple CRM. This is useful for us because we need to collate information about our membership but, as a non-profit, we do not need the traditional sale workflows commonly built-in to CRMs.
- We use Airtable to manage events. It allows us to hold information about session proposals, as well as attendees (some of whom have also proposed sessions) all in one place.
- It would be great if there was more granular permission on the free tier. As a non-profit with a small number of full-time staff, we work a lot with volunteers. It is not possible for us to afford a full license of each of the numerous volunteers who contribute to the tool infrequently. Admittedly, this is a problem with a lot of products (Slack, etc.).
- It would be great if you could link one database to the data of another database. (So, for example, link the event database to our simple CRM, etc.)
Benefits of Airtable
- Quick and easy to use.
- Great additional features, specifically the mapping feature.
- Easily able to customize the rows/columns in the sheets as best fits my organization's needs.
- Need to study all the additional features (there's a lot) to find out if our organization can use it.
Optimal organization
- The organization is the number one thing that I love about Airtable. It helps with providing our staff with real-time updates and focuses on the things that matter to run a successful organization.
- The multiple types views you can use for the data help isolate the things that matter and creates better visuals to make understanding the data easier.
- Linking bases to other bases.
- More examples of how you can use formulas.
- Being able to change to different colors on the same record.
- Increase limit on the colors in the calendar.
Airtable for Nonprofits
- Flexible - allows us to create fields for exactly what we need
- Collaborative - provides individual users with access and ownership
- Lovely - simple, clean design
- Multi-day calendaring - difficult to find and use
- Permission levels for individual users (such as creating/modifying tables, editing, read-only access)
- Ability to publish calendars to the web
Airtable for content marketing
- At a quick glance, we're able to see a Kanban view of our past published content and ensure we're putting fresh content out into the market.
- Airtable can easily display all content, or filter according to priorities or specific segments.
- Integration with Google Analytics to have a view on traffic to each piece of content
- Ease of use. Airtable will feel familiar to any user who has worked in Excel or on Google Sheets. Users are quick to get the hang of Airtable and understand its potential.
- The different ways of viewing your data. The range of data view include a spreadsheet grid, via a calendar, as a Kanban or as a gallery of data cards and this massively increases the way we can utilise and share the data in the system.
- The ability to create and share forms means that we can ask a range of stakeholders to enter data directly into Airtable. We can then easily work with that data.
- It would be great to have great control over data fields in a form view, for example the ability to set a word limit where a user is being asked to enter text or to limit the size of a file being uploaded in the form
- We would like to use Airtable to gather RSVPs to an event so the ability for users to change or update existing data via a form would give us a huge incentive for moving forward with Airtable as a permanent database solution for us
- Increased flexibility for user permissions within bases, for example the ability to prevent some users from accessing particular data tables or views
- take applications from candidates wishing to apply for volunteer and paid positions at the festival
- monitor and review job applications
- enabling a number of colleagues to work on the same task
- getting temporary staff using the system quickly
AirTable Works!
- Tracking Information
- Personalizing the way you need to interact with process and view information
- Communication (Internal & External)
- Features that enhance the information you collect
- It's new so it's constantly developing new features so cons are really things that haven't been developed yet
- Working across workspaces/bases
- I don't think I've even gotten to all of the features yet to know what it CAN'T do! :)
- Linking data from across verticals for easier data centralized management
- Integration with Zapier makes Airtable a very powerful tool, within an ecosystem of many integrable applications
- Frequent webinars to educate and support Airtable's users, and enrichment of the tool basis inputs and suggestions from users
- Plethora of templates to choose from, easy to further refine it based on the particular usecase
- Airtable forms can do better with section headers or page breaks or dividers for a long airtable form
- If a field is formula field, then all cells in the formula field column in all records, will compulsorily have the same formula. Because of this, we can't have a custom Management Information System, with multiple summaries (different formulas) one below the other that summarize records from other tables in same base
- When date filters are set in a view, there must be an option to schedule an update to the date in the date filter
Airtable is less appropriate if we need advanced analytics to get done on the data collected. Although blocks help with some basic insights and analytics, and airtable can also be connected to multiple analytics and dashboards paid applications, Airtable still doesn't offer MS Excel level analytics and dashboards yet.
- Good intuitive setup of relational database environment
- Great choice of different field types
- Plenty of choice when it comes to blocks / plug-ins
- Looking forward of having more great options included in the free version, compared to the pro version I am using now
- More possibilities for creating web layouts