Overview of webexpense
Updated April 17, 2024
Overview of webexpense
Score 8 out of 10
Vetted Review
Verified User
Modules Used
- Expense Management
Overall Satisfaction with Webexpenses
[Webexpenses] is used across the whole organization. Once invoice is captured no need to keep physical copy ; even if ink on invoice shades not to worry as soft copy is taken and can be reprinted when needed.
- No need to keep physical copy of receipt
- Soft copy can be accessed any time
- Soft copy can be accessed remotely - no need to call respective person .
- Some times photograph is not captured properly - need to improve scanning software
- Does not give logic - explanation of which GL to code - user gets confused for selecting which gl to use - we have given training - but user needs explanation at the time of selection of GL code.
- Sales pitch needs to be improved - they give 24 hours to sign the agreement - which was not good - we tried on their another product for scanning document - way it was presented was not good - felt bit rude - and not happy with that scanning document product.
- Support is not local - in Australia - only possible by an email ; phone support not available.
- It is user friendly
- No need to keep physical receipt
- Approval process is good
It has saved time of staff - physically travelling to head office for submissions. Remote approval is also good feature ;
User friendly , integration with Xero.
Using Webexpenses
11 - Regional Service Manager,Coordinators, CEO,Finance team
2 - Finance team , basic IT skills , skill to take photos , select correct General ledger code , correct program and divsion code , GST knowledge ,
- ability to take photo graphs on spot
- ability to code to specific GL code , program code and divison code
- able to link to Xero accounting system
- able to upload via mobile phone
- ability to check data remotely
Using Webexpenses
| Pros | Cons |
|---|---|
Like to use Relatively simple Easy to use Well integrated Consistent Feel confident using | Slow to learn Lots to learn |
- take photo and store the receipt
- able to code expense to particular code
- able to write description
- occasionally unable to load app on phone
- occasionally unable to select some codes
- occasionally unable to save save data - while uploading it stops
Yes - works good