Leave Management Software

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Learn More About Leave Management Software

What is Leave Management Software?

Leave management software provides businesses with the ability to determine how employee leave is requested and approved by managers and tracking capabilities to aid in record keeping necessary for payroll processing, PTO tracking, and compliance. Leave management systems are primarily cloud-based and automated, allowing HR staff to save time when tracking the many aspects of employee leave.

Leave management software provides a single platform for employees to access their current leave information, upload documentation (i.e., medical reports), and see why their leave may have been denied. Beyond these self-service components, leave management products also assist HR professionals with record keeping, and aid managers in maintaining adequate staffing. Leave management systems can be utilized by almost any business or industry.

Leave management is sometimes a part of a more robust HR Management Software, and generally integrates with these larger software suites. HR Management Software typically has limited leave management capabilities built-in such as the processing of leave requests. Standalone leave management products provide more advanced insights on how employee leave will affect business operations (i.e., scheduling or employees available), along with advanced tracking capabilities.

Leave Management Software Features

Most products in the Leave Management Software have the following features:

  • Configurable fields (leave type, policy)
  • Documentation storage
  • Compliance monitoring
  • Monitoring of leave patterns
  • Integration with other HR software
  • Report Generation
  • Real-time information access
  • Data entry customization
  • Auto-update leave balance
  • Auto-Update Leave Balance
  • Customizable Approval Workflow
  • Seamless Integration

Leave Management Software Comparison

Before purchasing Leave Management Software, businesses should consider the following factors:

Platform Availability: Some leave management software is only available on one operating system, which limits access, particularly for businesses that support remote work or require employees to travel. This limitation is less significant for smaller businesses where all employees work on-site utilizing the same operating system.

Business Size: Many vendors have offerings tailored to specific market segments. Larger businesses or businesses with international operations need to ensure their leave management system is able to meet the compliance requirements across these locations.

Automated Confirmation Emails: This feature is not present in every leave management system and can save businesses time and money since approval notifications go out automatically. While convenient for smaller businesses, this feature is critical for enterprises or companies experiencing high levels of growth.

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Pricing Information

Leave management software is usually offered on a monthly subscription ranging from $10-$370 depending on company size and desired features. The most significant factor in pricing variation is that some vendors will charge an additional $3-$10 per user on top of the subscription cost. Most vendors will offer free trials or demos prior to signing a contract.

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Frequently Asked Questions

What does leave management software do?

Leave management software allows employees to submit leave requests and documentation for supervisory approval. HR professionals and managers utilize leave management software to document and track employee leave requests and scheduling.

What are the benefits of leave management software?

Leave management software allows businesses to maintain adequate staffing coverage, provide transparency to employees submitting leave, and maintain necessary records for compliance and PTO tracking.

How much does leave management software cost?

Leave management software is usually offered as a monthly subscription that varies based on features and company size. Basic plans range from $10-$370 per month. Some vendors charge an additional per user fee, generally ranging from $3-$10 per user per month.