Time Tracking Software

Time Tracking Software Overview

Time tracking software applications are used to record and analyze employee, contractor and consultant time spent on jobs and tasks. These applications will often include the capability to generate invoices based on the time spent on client-related activities. Some HR management platforms, workforce management software, and project management software products have a robust time tracking component and are therefore included in this category. Some examples are:

At a basic level, they track employee names with dates/times worked, replacing paper timesheets and/or expense reports. Depending on the complexity of the tool - whether it is designed for freelancers, small teams, or large hierarchical organizations - it may track additional parameters. These can include pay rate, location, department, project, etc.

More complex tools may also offer project management features, and/or integrations with third-party software such as:

  • project management
  • professional services automation
  • expense management
  • CRM
  • Payroll
  • accounting systems

Mobile functionality is especially important for tracking employee time at multiple locations, or with remote workers and contractors.

Top Rated Time Tracking Products

TrustRadius Top Rated for 2022

These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. Read more about the Top Rated criteria.

Time Tracking Software TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Time Tracking Products

(1-25 of 231) Sorted by Most Reviews

The list of products below is based purely on reviews (sorted from most to least). There is no paid placement and analyst opinions do not influence their rankings. Here is our Promise to Buyers to ensure information on our site is reliable, useful, and worthy of your trust.

ADP Workforce Now
Customer Verified
Top Rated
TRUE

ADP Workforce Now is a cloud-based HR platform for mid-sized businesses. It features customizable modules of various HR services that businesses can tailor to their specific needs, as well as regulatory monitoring and alerts to help businesses remain compliant.

Key Features

  • Direct deposit files (913)
    87%
    8.7
  • View and generate pay and benefit information (910)
    86%
    8.6
  • Pay calculation (922)
    86%
    8.6
UKG Pro
Customer Verified
Top Rated
TRUE

UKG delivers cloud-based HCM solutions including UKG Pro that help businesses simplify payroll computations, accelerate talent acquisition, manage time and attendance, and support proactive, strategic talent management on a global level.

Key Features

  • Update personal information (710)
    90%
    9.0
  • View and generate pay and benefit information (707)
    89%
    8.9
  • Employment history (695)
    84%
    8.4
Ceridian Dayforce
Customer Verified
Top Rated
TRUE

Ceridian Dayforce HCM is a cloud-based platform encompassing HR, payroll, benefits, and talent and workforce management. It provides companies with a scalable framework and real-time data, such as continual pay calculations, to enable efficient decision-making.

Key Features

  • Update personal information (488)
    80%
    8.0
  • Pre-built reports (485)
    65%
    6.5
  • Report builder (486)
    64%
    6.4
Deputy
Customer Verified
Top Rated
TRUE

Deputy is a web-based workforce manager solution. Deputy is designed to help users simplify their scheduling, timesheets, tasking, employee communication and administrative tasks. It includes various apps and one click payroll integration that aim to make workforce management easier.…

Rippling
Customer Verified
Top Rated

Rippling helps companies manage Payroll, Benefits, HR, and IT in one platform. It brings employee systems and data together, and helps automate busy work. The vendor states that, for example, that with onboarding, Rippling users can just click a button and in 90 seconds set up…

Key Features

  • Update personal information (316)
    97%
    9.7
  • Benefit plan administration (270)
    94%
    9.4
  • View and generate pay and benefit information (300)
    94%
    9.4
Paycom
Customer Verified

Paycom is a core HR management software solution. It includes features such as talent acquisition and management, time tracking, and payroll management. It offers some automation capacities, particularly regarding payroll.

Key Features

  • Update personal information (245)
    85%
    8.5
  • View and generate pay and benefit information (245)
    82%
    8.2
  • Direct deposit files (237)
    81%
    8.1
Paycor
Customer Verified

Paycor provides core HR functions scaled towards small and mid-sized businesses. Paycor offers an integrated benefits platform for interfacing directly with insurance carriers and an adaptable time management platform.

Key Features

  • Direct deposit files (204)
    84%
    8.4
  • Pay calculation (207)
    83%
    8.3
  • Update personal information (180)
    79%
    7.9
QuickBooks Time

QuickBooks Time (formerly TSheets) is a cloud-based time tracking and scheduling app that allows employees to clock in and out from the job site with the devices they’ve already got in their pockets. The vendor aims to help companies replace paper timesheets with accurate, electronic…

Paychex Flex

Paychex Flex, of Paychex' Online Payroll Services, is a cloud-based human resource management and payroll platform. Paychex offers core and specialized services, and scales to meet the needs of small businesses, SMBs, and large enterprises.

Key Features

  • Direct deposit files (167)
    88%
    8.8
  • Pay calculation (170)
    87%
    8.7
  • Update personal information (150)
    85%
    8.5
RUN Powered by ADP®
Customer Verified
Top Rated

RUN powered by ADP is a benefits administration and payroll platform for small businesses with light additional HR features. It runs on a cloud-based platform with mobile accessibility.

Key Features

  • Direct deposit files (112)
    95%
    9.5
  • Pay calculation (117)
    83%
    8.3
  • Salary revision and increment management (83)
    79%
    7.9
UKG Ready
Customer Verified
Top Rated

UKG Ready™ is presented as a flexible and seamless HR solution that provides a connected people experience to easily manage the entire employee journey, from a single solution. Designed for flexibility and ease of use, UKG Ready combines HR, talent, payroll, and time to deliver a…

Key Features

  • Pay calculation (135)
    82%
    8.2
  • Report builder (136)
    77%
    7.7
  • Pre-built reports (136)
    75%
    7.5
HotSchedules

HotSchedules is a cloud-based scheduling, labor and communication management software solution serving the restaurant and hospitality industry.According to the vendor, key benefits include:Build & Communicate SchedulesThe scheduling and labor management software reduces the time…

isolved
Customer Verified
Top Rated

isolved is a SaaS-based, cloud-resident Human Capital Management (HCM) solution that provides Payroll, HR, Benefits Administration, Time & Attendance, Talent Management and Compliance. Employers have the ability to schedule an upcoming shift, view overtime levels, run a customized…

Key Features

  • Pay calculation (92)
    92%
    9.2
  • Direct deposit files (93)
    91%
    9.1
  • View and generate pay and benefit information (87)
    87%
    8.7
Teamwork

Teamwork is a project management platform built specifically for client work. It helps users deliver work on time and on budget, eliminate client chaos, and understand profitability, in one platform. Teamwork’s customers track and manage their projects with a suite of integrated…

Key Features

  • Task Management (80)
    90%
    9.0
  • Gantt Charts (71)
    85%
    8.5
  • Document Management (71)
    77%
    7.7
BambooHR
Customer Verified
Top Rated

BambooHR is an on-line human resources solution that provides onboarding, payroll, and benefits management. It also offers automated time-off management and employee self-service.

Key Features

  • View job history (69)
    92%
    9.2
  • Update personal information (74)
    90%
    9.0
  • Employment history (68)
    90%
    9.0
ADP Vantage HCM

ADP Vantage HCM is a platform combining HR, payroll, benefits, talent management and time & attendance. ADP promotes dedicated HR representatives to work with businesses.

Key Features

  • Direct deposit files (60)
    89%
    8.9
  • View and generate pay and benefit information (63)
    81%
    8.1
  • Report builder (60)
    79%
    7.9
BQE Core
Customer Verified
Top Rated

BQE Core is a business management solution built specifically for professional service firms. According to the vendor, BQE Core is a combination of a billing assistant, project management, and accounting solution. The vendor’s value proposition is that Core does the hard work for…

Key Features

  • Time tracking (46)
    85%
    8.5
  • Dashboards (43)
    78%
    7.8
  • Standard reports (35)
    78%
    7.8
Everhour

Everhour is presented as simple and accurate time tracking software for teams. The vendor says the product allows users to: See who’s tracking time, who’s overworked and who can handle more. Keep track of all your project budgets, schedule threshold alerts, use forward resource…

Paylocity

Paylocity provides 24/7 access to your online payroll and human resource data management. Paylocity offers highly customizable payroll functionality, as well as HR, benefits administration, and time and talent management programs.

Key Features

  • Direct deposit files (47)
    83%
    8.3
  • View and generate pay and benefit information (47)
    80%
    8.0
  • Pay calculation (50)
    76%
    7.6
Time Doctor

Time Doctor provides detailed analytics of where time is spent during the work day. Companies can see the websites and applications their employees visit while working, and screenshots of the computer screen every few minutes while they work. Time Doctor not only tracks the total…

Harvest

Harvest is an expense management, time tracking, and budgeting tool from Harvest in New York. It supports many accounting solutions as an add-on (e.g. Quickbooks, Xero), or it can function in a standalone fashion for some small businesses that have simple expense tracking and also…

UKG Workforce Central

Kronos Workforce Central is a suite of HR Management offerings targeted mainly at enterprise customers with larger-scale and more complex HR and workforce management issues. Workforce Central provides capabilities for managing time and attendance, payroll, HR, and other labor management…

APS Payroll

APS is a national workforce management and cloud-based HR solution provider. The platform includes core HR, payroll, time and attendance (including manager and employee self-service), compliance tools, and onboarding.

Key Features

  • View and generate pay and benefit information (32)
    93%
    9.3
  • Pay calculation (31)
    90%
    9.0
  • Report builder (32)
    77%
    7.7
Toggl

Toggl is a time tracking tool from the Estonian company of the same name.

UKG Dimensions
Customer Verified
Top Rated

UKG Dimensions provides operational insights and aims to elevates the greatest driver of success: people. The automation of critical workforce processes such as timekeeping, scheduling, and leave management is at the core of this UKG solution. The solution offers features and capabilities…

Learn More About Time Tracking Software

What is Time Tracking Software?

Time tracking software applications are used to record and analyze employee, contractor and consultant time spent on jobs and tasks. These applications will often include the capability to generate invoices based on the time spent on client-related activities. Some HR management platforms, workforce management software, and project management software products have a robust time tracking component and are therefore included in this category. Some examples are:

At a basic level, they track employee names with dates/times worked, replacing paper timesheets and/or expense reports. Depending on the complexity of the tool - whether it is designed for freelancers, small teams, or large hierarchical organizations - it may track additional parameters. These can include pay rate, location, department, project, etc.

More complex tools may also offer project management features, and/or integrations with third-party software such as:

  • project management
  • professional services automation
  • expense management
  • CRM
  • Payroll
  • accounting systems

Mobile functionality is especially important for tracking employee time at multiple locations, or with remote workers and contractors.

Use Cases Based on Company Size

Time tracking products designed for use by freelancers frequently include timers, notifications, or productivity reports designed to help them manage their time efficiently. These tools also give individuals the ability to create simple invoices and collect payments through the app.

Time tracking products designed for teams usually include reports to help team and project managers understand how employee time is spent, generate accurate project estimates, and allocate resources.

Time tracking products designed for enterprise-size companies usually include policy compliance mechanisms, to enforce company policies about overtime, expenses, etc. They also typically integrate to payroll software for more accurate, automatic project-based payments.

Features & Capabilities

Not all vendors offer the same breadth of features, however, these are some common time tracking software capabilities:

  • Employee time tracking
  • Employee scheduling
  • Employee GPS tracking
  • Employee paid time off (PTO) tracking
  • Automated employee reminders
  • Overtime tracking and alerts
  • Time-per-task analysis
  • Project tracking
  • Reporting
  • Invoice generation
  • Mobile application
  • Integrations (e.g. with payroll, accounting, and HR management software)
  • Labor law compliance

Time Tracking Software Comparison

When comparing time tracking software, consider these factors:

  • Timesheet Management vs. Productivity Suite: Are you looking specifically for a tool to track time for yourself or your team? Or do you need a system that pulls in other productivity functionality, like scheduling, project management, or activity monitoring? There are some core products that specialize in time tracking specifically, but many products have specialized to include unique capabilities. Consider what scope of features is the best fit for your organization.
  • Use Case: What scale and industry are you buying the time tracking software to serve? Freelancer and small business-focused products will be much cheaper, and more stripped down, than midmarket and enterprise-focused systems. Some time tracking products have specialized for certain industries, such as the retail or restaurant industries.
  • Accounting Integrations: Consider what financial systems the time tracking software will need to integrate with. These systems are usually accounting platforms or payroll software. Robust integrations dramatically reduce the manual workload associated with determining hourly compensation, invoicing, and other financial processes that are based on time worked.

Start a time tracking software comparison here

Pricing Information

Most vendors offer a free trial of their product which typically lasts between 14 days and one month. Time tracking solutions are priced on a monthly subscription model, per active user. Prices for plans generally range between $5 and $15 per month per user.

However, larger HR management, workforce management, or project management software suites may be more expensive than time tracking point solutions.

Time Tracking Software Best Of Awards

The following Time Tracking Software offer award-winning customer relationships, feature sets, and value for price. Learn more about our Best Of Awards methodology here.

best time tracking software products

Related Categories

Frequently Asked Questions

What does time tracking software do?

Time tracking software records the quantity and sequence of times than an individual or team work. This software can be used to determine productivity levels, or inform other systems that need to know how much time has been worked, such as payroll.

How can time tracking help you?

Time tracking can help individuals professionally by gaining better visibility into how they spend time day-to-day. It can also help freelancers and organizations more easily invoice and pay others accurately and quickly.

How much does time tracking software cost?

Standalone time tracking software usually costs between $5-15/user/month. However, there is a range of robust free products as well.