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Time tracking software applications are used to record and analyze employee, contractor and consultant time spent on jobs and tasks. These applications will often include the capability to generate invoices based on the time spent on client-related activities. Some HR management platforms , workforce management software and project management software products have a robust time tracking component and are therefore included in this category. Some examples are:
HR management products: Kronos Workforce Ready and UltiPro
Workforce management products: ADP Enterprise eTIME
Project management products: Unanet
At a basic level, they track employee names with dates/times worked, replacing paper timesheets and/or expense reports. Depending on the complexity of the tool - whether it is designed for freelancers, small teams, or large hierarchical organizations - it may track additional parameters. These can include pay rate, location, department, project, etc.
More complex tools may also offer project management features, and/or integrations with third-party software such as:
project management
professional services automation
expense management
CRM
Payroll
accounting systems
Mobile functionality is especially important for tracking employee time at multiple locations, or with remote workers and contractors.
Time tracking products designed for use by freelancers frequently include timers, notifications, or productivity reports designed to help them manage their time efficiently. These tools also give individuals the ability to create simple invoices and collect payments through the app.
Time tracking products designed for teams usually include reports to help managers understand how employee time is spent, generate accurate project estimates, and allocate resources.
Time tracking products designed for enterprise-size companies usually include policy compliance mechanisms, to enforce company policies about overtime, expenses, etc. They also typically integrate to payroll software for more accurate, automatic project-based payments.
Not all vendors offer the same breadth of features, however, these are some common time tracking software capabilities:
Employee time tracking
Employee scheduling
Employee GPS tracking
Employee paid time off (PTO) tracking
Automated employee reminders
Overtime tracking and alerts
Time-per-task analysis
Project tracking
Reporting
Invoice generation
Mobile application
Integrations (e.g. with payroll, accounting, and HR management software)
Labor law compliance
Most vendors offer a free trial of their product which typically lasts between 14 days and one month. Time tracking solutions are priced on a monthly subscription model, per active user. Prices for plans generally range between $5 and $15 per month per user.
However, larger HR management, workforce management, or project management software suites may be more expensive than time tracking point solutions.
Ceridian Dayforce HCM is a cloud-based platform encompassing HR, payroll, benefits, and talent and workforce management. It provides companies with a scalable framework and real-time data, such as continual pay calculations, to enable efficient decision-making.
TSheets is a cloud-based time tracking and scheduling app that allows employees to clock in and out from the job site with the devices they’ve already got in their pockets. The vendor aims to help companies replace paper timesheets with accurate, electronic time data as well as make payroll and invo…
Paycor provides core HR functions scaled towards small and mid-sized businesses. Paycor offers an integrated benefits platform for interfacing directly with insurance carriers and an adaptable time management platform.
HotSchedules is a cloud-based scheduling, labor and communication management software solution serving the restaurant and hospitality industry.According to the vendor, key benefits include:Build & Communicate SchedulesThe scheduling and labor management software reduces the time it takes manager…
Kronos Workforce Ready provides core and strategic HR services from a cloud-based platform. The platform provides real-time updates and streamlines HR databases via a uniform interface and a singular record for each employee across all portals.
Teamwork Projects takes care of the details so teams can focus on delivering results, allowing the user to own the big picture.Designed to make it easy for everyone to see what they’re working on, who they’re working with, and what comes next — whatever the size of the team. Regardless of methodolog…
Everhour is simple and accurate time tracking software for teams. The vendor says the product allows you to: See who’s tracking time, who’s overworked and who can handle more. Keep track of all your project budgets, schedule threshold alerts, use forward resource planning. Build any kind of report…
Time Doctor provides detailed analytics of where time is spent during the work day. Companies can see the websites and applications their employees visit while working, and screenshots of the computer screen every few minutes while they work. Time Doctor not only tracks the total time worked by eve…
Harvest is an expense management, time tracking, and budgeting tool from Harvest in New York. It supports many accounting solutions as an add-on (e.g. Quickbooks, Xero), or it can function in a standalone fashion for some small businesses that have simple expense tracking and also invoicing needs. I…
APS is a national workforce management and cloud-based HR solution provider. The platform includes core HR, payroll, time and attendance (including manager and employee self-service), compliance tools, and onboarding.
Toggl is a time tracking tool from the Estonian company of the same name.
Kronos Workforce Central is a suite of HR Management offerings targeted mainly at enterprise customers with larger-scale and more complex HR and workforce management issues. Workforce Central provides capabilities for managing time and attendance, payroll, HR, and other labor management functions.
WorkflowMax is a web-based project management solution.The platform offers end-to-end functionality standard to project management software, including time tracking, lead management, collaboration with external stakeholders, invoicing, integrations, and customizable reporting.
All-In-One Employee Time Tracking & Workforce Solutions for Businesses of All Types and Sizes. Easily track your employees work hours in real-time across any device, get overtime alerts, automate timesheet payroll reports, and save thousands yearly on inefficiencies. Mobile and desktop time trac…
When I Work in St.Paul, Minnesota offers their eponymous platform for time & attendance and workforce management, featuring employee self-service and the capability to broadcast and fill empty shifts in "less than 30 seconds," for small workforces and larger companies as well.
Zoho Project is online project management and planning software that provides project teams with a web-based collaborative environment. Zoho Projects can also include a bug tracking module specifically design to support software development project. It is integrated with other Zoho products includin…
ADP Enterprise eTIME ® is a comprehensive suite of applications designed to help users better manage their workforce, control labor costs, simplify compliance and boost productivity. The goal of eTIME is to easily automate time and labor management. It provides employees and managers with tools to o…
FunctionFox provides TimeFox which is a timesheet and project management solution for small creative companies. The vendor says TimeFox is currently used by over 100,000 creative professionals in Canada, the US, Europe, Asia, Australia and New Zealand.
Active Collab is a project management solution built around features such as task management, collaboration, time tracking, and invoicing.
BillQuick aims to help businesses with time tracking, project management, billing, and accounting. BillQuick is designed to help users increase efficiency, streamline processes and improve performance. With different editions to choose from, it's scalable to meet the needs of any firm size—from a si…
Journyx's time and expense tracking software aims to streamline the collection and processing of timesheets – reducing payroll time, growing client billings, and increasing project profitability. The vendor says Journyx helps you collect better time and expense data for better, more informed decisio…
ADP's ezLaborManager is a time tracking and attendance offering.
Deltek’s TrafficLIVE is a cloud-based agency management software solution. The vendor says that the solution provides unmatched visibility into an agency’s entire business; improves business processes and drives efficiency that sets an agency up for success and increased profitability. TrafficLIVE i…
BigTime IQ is time and expense tracking software from Chicago-based BigTime Software.
Paymo is a modern online project management solution designed for individuals, small and medium size businesses that allows you to manage projects from start to finish. The software covers the entire process from creating a project, splitting it into tasks and assigning them to employees, to trackin…
There are plenty of options out there, but here's our shortlist of the best Time Tracking Software. These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. To qualify, a product must have 10 or more recent reviews and a trScore of 7.5 or higher, indicating above-average satisfaction for business technology. The products with the highest trScores appear first on the list. Read more about the Top Rated criteria.