QuickBase: Your data has never been this useful.
Updated January 06, 2021

QuickBase: Your data has never been this useful.

Anonymous | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User

Overall Satisfaction with Quick Base

The whole organization uses it. We store all our information on it. We use it for purchasing, sales, warehouse, inventory labels, production specs, QA issue recording, and a number of other things.
  • Easy data accessibility. Everything is linked together. It has never been easier to find the data we need.
  • Constant updates to keep up with the current features other tools have implemented.
  • Great support for integrating with other tools through multiple methods.
  • It would be nice to have a more interactive UI in line with the kanban report that was released. Things such as drag and drop records to update data.
  • More flexibility with purchasing options, such as any number of users and less expensive space options.
  • Being able to view multiple levels of cascading children in a single form.
QuickBase is easy to build and deploy, once you understand the features. It's simple enough at its core, but it still requires a bit of learning, especially if a person is not familiar with coding or building applications.

It took us a few months to get up and running with some core departments, but it took a year or two to really integrate the software into all departments. One thing that really sold QuickBase to most users was the fact that all they had to do was request a change and it could be completed in days or weeks instead of months. Some of the more technical users were able to implement changes themselves to better their departments.
We were using custom software that did much of what we wanted, however, creating new features or changing existing ones took a lot of time to implement and a full-time position to do it. We were also using Quickbooks in many departments, enough that we needed a 30 user license. QuickBase was able to take over many of the non-accounting features of Quickbooks and so basically only the accountants use QuickBooks now and everyone else uses QuickBase. Some of the features that we moved over include purchase orders, sales orders, inventory, lot tracing, invoices for manufacturing, and shipping.
  • Building and deploying business applications faster
  • Improving collaboration across one or more teams
  • Building and deploying an application (or multiple applications) that meets our exact needs
We achieved them all to one extent or another.

Building and deploying business applications faster
We had an employee working 20+ hours a week building custom software for us. QuickBase replaced that extra position.

Improving collaboration across one or more teams
All QuickBase data is shared, any data a user creates or updates are immediately seen by others (as long as they have permissions). Team collaboration is generally directly proportional to communication and QuickBase is capable of standardizing communication very efficiently when the apps are built correctly.

Building and deploying an application (or multiple applications) that meets our exact needs
Since we already used custom software, we didn't want to lose features going to a generic solution. I would say that we were 90% successful. For the most part, QuickBase met those requirements. Most times it exceded them, but there were a few things that we had to still build ourselves. We had to build a custom sync from QuickBase to QuickBooks to sync orders. We lost the quickness and efficiency of drag and drop when scheduling manufacturing runs.
The process is painless. All our updates have been in-place updates, we didn't need to worry about versioning, even though QuickBase does support the ability to make multiple changes then push all changes at once. Some complicated transactions were made easy by the way that QuickBase is able to import and export Excel sheets, so even most data manipulations were made easy since early on when everyone was more comfortable with using Excel. We once updated our supply chain to more correctly model our food safety requirements. The change was relatively complicated and included adding two connected tables and modifying the third. The planning stage took twice as long as the building and implementation stages combined.
If you currently use Excel to store data that is frequently accessed by more then one person, QuickBase will save your company time, money and will greatly reduce or eliminate lost data situations. If you are looking to remove duplication errors with data that is entered into forms/orders frequently, QuickBase is also a great pick. If you want to automate specific data tasks with your data, QuickBase works well in that area. QuickBase is not a good replacement for an ERP or MRP, especially with advanced scheduling features, however, it has the capability to work well with both those systems. Quickbase has a good UI but it doesn't support many interactive UI features such as drag and drop to update records or updating data without refreshing the webpage.

Quickbase Feature Ratings

Integrations and Governance

  • QuickBooks Desktop
  • Trello
  • Custom Software
  • QuickBooks Online
  • Microsoft SharePoint
Microsoft SharePoint
We store company files on a SharePoint site. Using a small amount of javascript and the Sharepoint API we were able to allow seamless file access in the browser directly from QuickBase. The integration was simple to implement.

QuickBooks Desktop and Online
It was a one-way sync of inventory, invoice, sales order, and purchase order data.

Custom Software
Two-way sync of scheduling modifications

Updating and moving a card when QuickBase data changed. They were all achieved using the QuickBase API which is easy to understand and use.
Pipelines allows a two-way integration that can be completed directly in QuickBase. Previously you would have to create integrations in both systems for two-way notifications. While it's not quite as code free as they would have you think, it is definitely within the skills of someone who does not generally write code to build a piplines integration. It is a very powerful and intuitive system. It cut down the amount of time for us to build it in half, it cut out the need for us to write a scripts, and it eliminated the need to do any integration work in a third party system.
We use QuickBase for a lot of the record-keeping requirements of our Food Safety Plan. We maintain SQF 9.0 compliance and are audited at least once every year. The auditors love QuickBase since we have access to almost any information they need very quickly. Doing trace exercises through QuickBase is a breeze. Our entire supplier verification program runs in QuickBase. I would recommend QuickBase for many requirements of a food safety plan.

Before QuickBase, much of our data was in excel format, so the security of QuickBase and the wide array of permission options that it gives is a huge step up from what we were using.