Project Management Software
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Quickbase helps users tackle any project, no matter how complex. Quickbase helps customers see, connect and control complex projects. Whether it’s raising a skyscraper or coordinating vaccine rollouts, the no-code software platform allows business users to custom fit solutions to…
Miro provides a visual workspace for innovation that enables distributed teams of any size to dream, design, and build the future together. Today, Miro counts more than 60 million users in 200,000 organizations who use Miro to improve product development collaboration, to speed up…
MindManager is a mind mapping and project management tool that aims to boost users’ productivity. It is designed to facilitate a wide range of project types, and includes cross-platform functionality and 3rd party integrations.
Jotform Enterprise is a digital workspace productivity tool that provides a platform for organizations. The aim of Jotform Enterprise is to give companies an easy-to-navigate tool that makes reaching out to customers, collaborating with coworkers, and collecting e-signatures and…
Prophix One, a Financial Performance Platform, is used to improve the speed and accuracy of decision-making within a harmonized user experience. To reduce complexity and uncertainty, the software offers automated insights and planning, budgeting, forecasting, reporting, and consolidation…
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BVDash is a project management software from BirdView Insight headquartered iN Vancouver, an application that can be used by any project team to deliver results. It is presented by the vendor as a user-friendly solution that can be customized based on your needs.
AchieveIT headquartered in Atlanta offers their OKR software solution. AchieveIt is designed to align people, plans, and resources and enable accountability with update automation, sharpening processes and driving informed decisions.
Sahakarin is a project management tool for publishing companies and teams, from Data-Core Systems headquartered in Philadelphia.
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iPlan Enterprise in Chennai the iPlan integrated project and quality management application.
Lienion presents features for project handling, and is a suite of cloud based apps that can be used independently, including Shoution, Todosion and Sequencion. The vendor states that when users interconnect two or more Lienion apps they gain focus, efficiency increase, transparency,…
BigGantt is a timeline and roadmapping app for Atlassian Jira. The app's user interface combined with data visualization and management tools aim to make planning, monitoring, and managing work with Jira easy and efficient. BigGantt has a selection of modules to support project…
Timepot aims to make time tracking simple. The vendor’s value proposition is that their solution makes it easy for workers to track time and gives companies full control over billable hours, so they can grow smarter through clearly knowing their team profits. Instead of a daily list…
Futuramo Visual Tickets is a cloud-based web app for project communication: ticketing, bug tracking, request management, feedback gathering and ideation. Futuramo Visual Tickets lets teams, collaborators and business partners exchange ideas, opinions, and requests. Intuitive features…
ProDBX is an All-in-One Cloud Software solution dedicated to improving the way roofing, pool building, and construction companies operate. From out of the box to full customization, users can choose how they want the software to be configured.The goal of ProDBX is to allow contractors…
Hygger (formerly Atlaz) is a complete project management platform for Agile teams.It integrates all processes and projects under one solution and enables task planning, issue and progress tracking, time tracking with reports, resource management, transparent team communication and…
Linkd is affordable project management software for the construction industry. Made by AEC industry experts, Linkd is equipped with cloud technology that is accessible from anywhere at any time. This allows for simultaneous project updates and constant communication in one place.…
Wicresoft offers Project Online, a prebuilt PPM solution delivered through Microsoft Office 365.
Project.net, from the company of the same name in Massachusetts, is a project management solution.
Unit4 People Planning (formerly Resource Planning) is a project management option.
Gtdagenda is a web-based project and task management application based on David Allen's GTD. Its features include Projects, Contexts, Next Actions, Goals and Checklists. It integrates with Evernote and Google calendar. It is also available as iPhone and Android mobile apps.
Taskblitz is a project management solution with capabilities such as time tracking, reporting, and forecasting.
Allthings is a project management solution built around collaboration and task management capabilities.
Earliz is online project management and monitoring software. Video tutorials are included with this solution. Users have the option to choose English, French, Spanish or Italian as the language of their interface. Documents can be shared and team members can communicate via blogs,…
Viewpathis an online project management solution with features such as collaboration, Gantt charts, and third-party integrations with applications such as Google Docs and Salesforce.
OmniStrat is a project management solution built around collaboration, planning, and execution.
Kanzen is a project management platform built around Kanban boards and collaboration features.
onepoint PROJECTS from the Austrian company of the same name is a project management solution.
SemanticSpace PPM Studio, from SemanticSpace Technologies in India, is a project portfolio management offering.
SmartQ is a project management solution built to distribute work, track progress analytically, and provide collaboration.
Leankor is a project mangement and collaboration solution. It can accessed on any device including iOS and Android devices.
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Project Management Software TrustMap
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Learn More About Project Management Software
What is Project Management?
Project management involves a series of processes to support the initiation, planning, execution, completion and evaluation of projects. A project is a finite, temporary endeavor with a defined scope, set of resources, and end-goal; it is distinct from routine operations.
Project management software offers a set of tools and capabilities to organize the individuals and tasks associated with a project. Features include things like task management, resource management, document management and collaboration.
Project management tools are often used by project managers as well as team members or external resources involved in a project.
Program Management Software and Project Portfolio Management Software
Programs in the context of program management are sets of multiple projects that align with the same business goal. Many project management tools can be used as program management software, allowing users to align projects with business goals and track and monitor groups of interconnected projects
Project Portfolio Management (PPM) Software offers more comprehensive solutions that help strategically plan an entire organization's portfolio of projects and programs from a top-down level. Teams looking for program management software with more advanced budgeting, resource and time allocation, and risk management features would be best served by a PPM product. Some products fit both categories.
Online Project Management Software
Online or web-based tools can be licensed for a relatively low monthly fee and allow each user to collaborate in real-time and view the most up-to-date version of the project’s progress. There are hundreds of online project management apps available.
On-premise or desktop project management tools are also available. The classic example is Microsoft Project.
IT Project Management & Professional Services Automation
IT is a common use case for project management. IT project management refers to managing projects that relate to an organization’s specific information technology goals. It can involve projects for software development, IT services, hardware installations, network upgrades, website development, and data management or integration, to name a few examples.
IT project management is distinct from something like Professional Services Automation (PSA). With PSA, the focus is on revenue—managing and selecting the client projects that bring in the most revenue and require the fewest resources. IT project management is more internal and focused on prioritization—selecting the projects that will have the greatest business impact.
Agile Project Management vs. the Waterfall Methodology
Two common development and project management methodologies are Agile and Waterfall; many project management tools accommodate both styles.
The Waterfall methodology focuses on eliminating risk by planning the entire project upfront. The core concept is that investing time upfront to design the project correctly helps save time in the end by avoiding the need to correct problems later on. One key trait of Waterfall is that it is sequential: one part of the project is completed fully before moving on to the next.
Agile project management is a newer approach to software development, and can also be used in other project management use cases. The Agile approach is incremental rather than sequential; work is done in modules or “sprints”, and the project priorities are re-evaluated at the end of each sprint. Ongoing feedback and evaluations refine the project scope. The approach is thus said to be more adaptable and nimble.
Collaboration and File Sharing
Project management software is closely related to collaboration tools and cloud storage software. Most project management tools offer collaboration and cloud storage features such as live chat, file sharing, email integration, and versioning. Many collaboration tools offer project and task management features as well.
Project Management Features & Capabilities
Typical project management solutions include the following capabilities:
- Task Management
- Resource Management
- Gantt Charts
- Scheduling
- Workflow Automation
- Team Collaboration
- Support for Agile Methodology
- Support for Waterfall Methodology
- Document Management
- Email integration
- Mobile Access
- Timesheet Tracking
Project Management Software Comparison
Before purchasing a new project management tool, there are a few key things to consider:
1. Specific use case vs. all-in-one: Are you looking for a PM tool to help fill a specific need or capability gap? Or are you in the market for a more comprehensive solution that will be used across teams or departments? Certain tools are better suited for specific types of project management activities such as task management, resource management, or bug/issue tracking. Other tools that allow users to visualize projects in multiple different ways may be easier to implement across departments or a whole organization.
2. Ease of use vs. complexity: Do you need a simple tool with little to no learning curve? Or a tool that may take some initial training, but can handle the largest and most complex projects? There is not always a direct tradeoff between usability and level of complexity, but more advanced tools often take longer to fully learn how to use. If you are in the market for a product with advanced capabilities, having someone on your team with prior experience using a specific tool can be helpful. If one of your biggest buying considerations is user-friendliness, look for products that have a high usability rating on their product ‘Scorecard’ tab.
3. Free trials are a must: Before purchasing a new tool, make sure you have taken full advantage of any free trials (or free versions) the vendor offers. Setting up a realistic project, one you and your team would actually be working on, is one of the best ways to figure out if the product has all the features you need. Exposure to the tool during the free trial will also help you make a more informed decision about whether it will fit into your team’s workflow.
Pricing Information
Most project management software is offered on a monthly, per-user subscription basis. Basic packages, often designed for smaller teams, can range from $10-25/user per month. Higher-tier plans, particularly those targeting enterprises or specific demographics like marketers or construction managers, experience much wider variation and less up front visibility in pricing. Some products price enterprise or bundled plans at anywhere from $99/user per month to $549/month flat.
There is some variation in pricing models between products. Some vendors offered free versions of their products, particularly for individual use cases compared to team-based or collaboratively-focused uses. Others offer flat per-month prices for a whole organization, rather than on a per-user basis.
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Frequently Asked Questions
How do I choose a project management tool?
1) Use the full free trial of the software you're considering. Set up realistic projects that you and your team would actually be working on. This helps you get a good feel for how difficult the tool is to use and how easy it will be to teach the rest of your team. Plus, you’ll walk away with an indication of if it has all the specific features and integrations you’re looking for.
2) Read reviews from fellow project management software users to get a better understanding of the pros and cons of each product you’re considering, the obstacles and challenges others in similar positions and companies have faced, and how they customized the tool to fit their circumstances.
3) Ask the vendor questions about all the features you’re looking for and the time it takes to fully learn the software. If your projects will require specific integrations, ask the vendor about these to see how deep the integration goes.
What are the most important features of project management software?
Even though software buyers might be looking for different things in a project management solution, there is a high degree of agreement about the most important elements of a project management solution. These five product attributes are the most valuable to users:
- Ease of use
- Available integrations with other software
- Project reporting
- Flexibility of the software in terms of configuration
- Ability to have a high-level view of project statuses, timelines, and dependencies
What is project management?
According to the Project Management Institute (PMI), the leading association for certifying project managers, defines project management as such:
Project management is is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. It has always been practiced informally, but began to emerge as a distinct profession in the mid-20th century. Project management can be applied to a variety of industries, but is most commonly associated with software development.