Invoicing Software

Top Rated Invoicing Products

TrustRadius Top Rated for 2021

These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. Read more about the Top Rated criteria.

Invoicing Software TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Invoicing Software Overview

What is Invoicing Software?

Invoicing software helps businesses and entrepreneurs create, send and track professional-looking invoices. These invoices will contain a detailed list of rendered services and products and their associated costs.

Invoicing Software can either be cloud based or installed on a local machine. Cloud based systems will also offer the convenience of a mobile app. Look for invoicing products that have a simple UI, reporting features, and integrations with other key tools, such as eCommerce and CRM databases.

There are several benefits to utilizing invoicing software. Invoicing software can help reduce errors and labor efforts through the automation of routine or recurring transactions. Businesses can also save costs from digitizing their billing process. Finally, invoicing software reduces the amount of time it takes for the customer to pay outstanding invoices by making it more accessible.

Invoice Software for Small Businesses


Small and midsize businesses are frequent users of invoicing software, particularly point solutions for invoicing specifically. In contrast, larger businesses and enterprises usually adopt bigger systems, like enterprise accounting and ERP systems, that include invoicing as a feature.


For SMBs, standalone invoicing software can be the ideal solution. Standalone invoicing is often more robust and versatile than invoicing features found in SMB accounting systems. Point solutions can also be cheaper as a budget line item than bigger packages like ERP systems. For small businesses that don’t need a full supply chain management or ERP platform, standalone invoicing software can be more cost-effective.


SMBs in a range of industries could fit these circumstances. For instance, fields like professional services, with high volumes of invoicing but without a corresponding procurement process for materials, may get the most out of a point solution.


Invoicing Features and Capabilities

Most invoicing software products on the market should include:

  • Invoice creation with predefined templates

  • Tracking of overdue invoices

  • Import from Excel

  • Output into several file types

  • Credit card processing capabilities

  • Secure bank to bank transaction capabilities

  • Customizable reporting

  • Multiple currency capabilities


Some products offer additional functionality, including:

  • Quote generation

  • Customer purchasing and contact info database

  • Inventory management

  • Financial and tax reporting

  • Project driven expenses

  • Recurring billing

  • AI to detect fraud or errors

  • Integration with other tools, such as Salesforce, eCommerce, collaboration tools, and expense management

Invoicing Software Comparison


  1. Point Solution vs. Accounting/ERP Suite: Many larger financial systems, such as ERP platforms and enterprise accounting systems, include strong invoicing capabilities. There are also powerful point solutions for invoicing. Buyers should consider whether they can leverage the additional features in a financial suite, or if they truly just need a powerful invoicing function in particular.

  2. Business Scale: Will the invoicing software be used by an SMB, a large business, or an enterprise? SMBs have distinct requirements for invoicing compared to large companies. For instance, SMBs may prioritize automation of basic manual tasks and ease of accessibility, while larger organizations can better leverage automation and scalability of mass actions and the ability to manage a high volume of transactions.

  3. Invoicing Specialty: Invoicing can take several different forms. Consider which approach will be most germane to the business. For instance, is the organization focused on subscription billing management, on-the-go billing that leverages mobile applications, or internal invoicing for expense management?

Pricing Information

There is a wide range of pricing on invoicing software, depending on the features and capabilities required. There are several free products that only charge a per item transaction fee. Most range from $10 to $60 per month range and still include a transaction fee. Integrated or full scale accounting solutions can cost up to $500 per month. Be sure to take advantage of any free trials offered to ensure the product is a comprehensive solution for your needs.

Invoicing Products

(1-25 of 73) Sorted by Most Reviews

Sage Intacct

Sage Intacct

Customer Verified
Top Rated
TRUE

Sage Intacct is a cloud ERP system targeted at high-growth small and medium-sized businesses. Intacct includes applications for core financials and accounting, purchasing, order management, and financial reporting and business intelligence. It also integrates with 3rd party software…

Key Features

  • Accounts payable (576)
    86%
    8.6
  • Standard reports (564)
    79%
    7.9
  • Custom reports (561)
    78%
    7.8
Xero

Xero

Customer Verified
Top Rated
Starting Price $11

Xero is an online accounting software product for small businesses and personal finance. Its features beyond general ledger and double-bookkeeping include quotable invoicing, bank reconciliation, purchase order and expense management, and tax management. Third party apps can extend…

Key Features

  • Accounts payable (90)
    87%
    8.7
  • Accounts receivable (91)
    87%
    8.7
  • Bank reconciliation (93)
    87%
    8.7
QuickBooks Online Advanced

QuickBooks Online Advanced

Customer Verified
Top Rated

QuickBooks Online Advanced is a SaaS-based accounting software designed to scale with growing businesses. It includes the functionalities of QuickBooks Online, as well as more robust business analytics, customization, and resource management.

Key Features

  • Accounts receivable (66)
    84%
    8.4
  • Accounts payable (68)
    83%
    8.3
  • Standard reports (68)
    83%
    8.3
FreshBooks

FreshBooks

Starting Price $4.50

FreshBooks is an accounting service for small businesses. The solution enables users to send and manage invoices, track billable time and collect online payments. The vendor’s value proposition this that their solution provides a straightforward service that simplifies the billing…

Key Features

  • Accounts receivable (47)
    84%
    8.4
  • Dashboards (48)
    79%
    7.9
  • Standard reports (47)
    77%
    7.7
Everhour

Everhour

Starting Price $5

Everhour is presented as simple and accurate time tracking software for teams. The vendor says the product allows users to: See who’s tracking time, who’s overworked and who can handle more. Keep track of all your project budgets, schedule threshold alerts, use forward resource…

Stripe

Stripe

Customer Verified
Top Rated
Starting Price $0.02

Stripe is a payment gateway software solution which supports a range of payment related needs such as subscription management and recurrent billing via Stripe Billing, integration with third party payment services via the Stripe Connect API, assistance starting an Internet business…

Concur Invoice

Concur Invoice

Customer Verified

Concur Invoice is an invoice management solution for accounts payable. It captures invoices from any format and automates invoice processing, so that users can streamline purchase requests and approvals.

Coupa

Coupa Unified Spend Suite is a solution for procurement, invoicing, expenses, sourcing, inventory, contract lifecycle management, budgets, analytics, etc.

Chargebee

Chargebee

Starting Price $249

ChargeBee is an all in one subscription billing solution designed to handle all the complexity of recurring billing. The product integrates with a range of other SaaS applications including SalesForce, accounting, and order fulfillment systems. Some key features include: Managed…

ActiveCollab

ActiveCollab

Starting Price $7

Active Collab is a project management solution built around features such as task management, collaboration, time tracking, and invoicing.

Key Features

  • Task Management (10)
    82%
    8.2
  • Team Collaboration (11)
    72%
    7.2
  • Scheduling (10)
    62%
    6.2
PaySimple

PaySimple

Starting Price $59.95

PaySimple is a payment gateway software solution offered by PaySimple.

BillQuick

BillQuick aims to help businesses with time tracking, project management, billing, and accounting. BillQuick is designed to help users increase efficiency, streamline processes and improve performance. With different editions to choose from, it's scalable to meet the needs of any…

Hubstaff

Easy time tracking software with features like screenshots, activity monitoring, automatic payroll, advanced reports, real time tracking and GPS. Both online and offline tracking capabilities. Also available for Apple, Windows, Linux and iOS. Integrates with 30+ popular tools, like…

Zoho Invoice

Zoho Invoice

Starting Price $0

Zoho Invoice is an online invoicing solution that helps small business owners and freelancers take care of their invoicing and cashflow. Users can personalize their invoices with invoice templates and send professional looking invoices. Additionally, users can connect to their preferred…

Square Invoices

Square Invoices is a software invoicing solution from Square headquartered in San Francisco, California.

HoneyBook

HoneyBook

Starting Price $9

The vendor states that HoneyBook helps creative entrepreneurs and freelancers book more clients, manage projects and get paid all in one place. With HoneyBook, users can automate busy work and stay on top of to-dos, saving time and money, while growing a business. HoneyBook is designed…

Billtrust

Billtrust is a payment cycle management solution, offering invoice delivery, multi-channel payment enablement, and payment posting.

Fourth Procurement and Inventory

Fourth Procurement and Inventory is software that ties together procurement, 3-way matching, inventory and recipe control. It’s fully integrated, mobile-friendly and can be accessed with a single login. Using predicted sales functionality and analytics, it lets the user forecast…

Avaza

Avaza

Starting Price $0

Avaza is a software suite targeted for all business sizes. It includes modules for project management and collaboration, resource scheduling, team chat, time tracking, expense management, quoting and invoicing. Depending on their business needs, companies can use as many, or as few,…

Paddle

London-based Paddle offers an ecommerce and subscription management solution for software companies seeking a streamlined demonstration of their services and centralized management of their different service levels and cloud-based offerings.

Harpoon

Harpoon

Starting Price $19

Harpoon is a web-hosted accounting and finance app that helps freelancers and consultants set and meet their financial goals. In addition, Harpoon provides useful tools to help users collect revenue and manage finances. Features include time tracking, invoicing, expense tracking,…

Apptivo

Apptivo

Starting Price $10

Apptivo provides small and medium sized businesses with applications that include CRM, project management and invoicing solutions.

ALTO Exchange

ALTO Exchange is an invoicing solution that aims to reduce invoice processing costs by allowing your vendors to submit their invoices directly into your electronic invoicing system. According to the vendor, key benefits include: - Keep track of project costs with electronic invoicing.…

Hiveage

Hiveage (formerly Curdbee) is billed as a simple solution for expense tracking and invoicing for small companies that do not need larger or relatively complex accounting software. Hiveage allows a user to send invoices and estimates and accept payments online, track time and expenses,…

Teamleader

Teamleader

Starting Price $59

Teamleader is a user-friendly and feature-rich platform which combines CRM, invoicing, and project management into one simple tool. The all-in-one tool aims to help small and medium-sized enterprises organize their sales processes & workflows, communicate effectively & build…

Frequently Asked Questions

Do I need invoicing software for a small business?

Not all small businesses need a dedicated invoicing software, but many could benefit from one. For instance, businesses with high invoice volumes, like professional services, should utilize an invoicing function.

How does invoicing software work?

Invoicing software creates and tracks billing for businesses, allowing businesses to more easily create invoices and customers to fulfill them.

What are the benefits of invoicing software?

Invoicing software automates and digitizes an otherwise time-intensive and error-prone invoicing process. This saves time and money for businesses, particularly those who frequently use invoices.

What other systems have invoicing?

Invoicing capabilities can often be found in accounting software, supply chain management systems, and ERP platforms, among other financial systems.

How much does invoicing software cost?

There are some standalone freemium products that charge per item, while other standalone invoicing products range in monthly pricing from $10-60.