Invoicing Software

Invoicing Software Overview

Invoicing software helps businesses and entrepreneurs create, send and track professional-looking invoices. These invoices will contain a detailed list of rendered services and products and their associated costs.

Invoicing Software can either be cloud based or installed on a local machine. Cloud based systems will also offer the convenience of a mobile app. Look for invoicing products that have a simple UI, reporting features, and integrations with other key tools, such as eCommerce and CRM databases.

There are several benefits to utilizing invoicing software. Invoicing software can help reduce errors and labor efforts through the automation of routine or recurring transactions. Businesses can also save costs from digitizing their billing process. Finally, invoicing software reduces the amount of time it takes for the customer to pay outstanding invoices by making it more accessible.

Top Rated Invoicing Products

TrustRadius Top Rated for 2022

These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. Read more about the Top Rated criteria.

Invoicing Software TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Invoicing Products

(1-25 of 128) Sorted by Most Reviews

The list of products below is based purely on reviews (sorted from most to least). There is no paid placement and analyst opinions do not influence their rankings. Here is our Promise to Buyers to ensure information on our site is reliable, useful, and worthy of your trust.

Sage Intacct
Customer Verified
Top Rated
TRUE

Sage Intacct is a cloud ERP system targeted at high-growth small and medium-sized businesses. Intacct includes applications for core financials and accounting, purchasing, order management, and financial reporting and business intelligence. It also integrates with 3rd party software…

Key Features

  • Accounts payable (790)
    85%
    8.5
  • Standard reports (772)
    80%
    8.0
  • Custom reports (766)
    79%
    7.9
Xero
Customer Verified
Top Rated

Xero is an online accounting software product for small businesses and personal finance. Its features beyond general ledger and double-bookkeeping include quotable invoicing, bank reconciliation, purchase order and expense management, and tax management. Third party apps can extend…

Key Features

  • Bank reconciliation (137)
    89%
    8.9
  • Standard reports (132)
    87%
    8.7
  • Accounts receivable (131)
    87%
    8.7
QuickBooks Online Advanced
Customer Verified
Top Rated

QuickBooks Online Advanced is a SaaS-based accounting software designed to scale with growing businesses. It includes the functionalities of QuickBooks Online, as well as more robust business analytics, customization, and resource management.

Key Features

  • Accounts payable (130)
    88%
    8.8
  • Standard reports (133)
    86%
    8.6
  • Custom reports (127)
    80%
    8.0
Expensify

Expensify enables users to manage expenses, pay bills, send invoices, and book travel. Supports unlimited receipt scanning and mileage tracking to next-day reimbursement, to automate preaccounting systems. - Unlimited receipt scanning: Snap a photo of any receipt and Expensify 's…

Stripe
Customer Verified
Top Rated

Stripe is a payment gateway software solution which supports a range of payment related needs such as subscription management and recurrent billing via Stripe Billing, integration with third party payment services via the Stripe Connect API, assistance starting an Internet business…

FreshBooks

FreshBooks is an accounting service for small businesses. The solution enables users to send and manage invoices, track billable time and collect online payments. The vendor’s value proposition this that their solution provides a straightforward service that simplifies the billing…

Key Features

  • Dashboards (49)
    84%
    8.4
  • Accounts receivable (48)
    84%
    8.4
  • Standard reports (48)
    75%
    7.5
BQE Core
Customer Verified
Top Rated

BQE Core is a business management solution built specifically for professional service firms. According to the vendor, BQE Core is a combination of a billing assistant, project management, and accounting solution. The vendor’s value proposition is that Core does the hard work for…

Key Features

  • Time tracking (46)
    85%
    8.5
  • Dashboards (43)
    78%
    7.8
  • Standard reports (35)
    78%
    7.8
Everhour

Everhour is presented as simple and accurate time tracking software for teams. The vendor says the product allows users to: See who’s tracking time, who’s overworked and who can handle more. Keep track of all your project budgets, schedule threshold alerts, use forward resource…

Bill.com

Bills.com is a an online service for SMBs which provides a central dashboard for managing Accounts Receivable, Accounts Payable, and cash flow management. It syncs with all major accounting systems like QuickBooks, Sage, Intaact, and NetSuite.

Concur Invoice
Customer Verified
Top Rated

Concur Invoice is an invoice management solution for accounts payable. It captures invoices from any format and automates invoice processing, so that users can streamline purchase requests and approvals.

Coupa

Coupa’s cloud-native Business Spend Management (BSM) platform provides end-to-end processes that helps drive collaboration across for every business leader from supply chain, procurement, finance, treasury, compliance, and IT and supply chain leaders to help their companies to get…

Method:CRM

Method:crm is a QuickBooks-integrated, web-based CRM platform.

Key Features

  • Customer data management / contact management (20)
    99%
    9.9
  • Opportunity management (18)
    85%
    8.5
  • Workflow management (18)
    79%
    7.9
Hubstaff
Customer Verified
Top Rated

Easy time tracking software with features like screenshots, activity monitoring, automatic payroll, advanced reports, real time tracking and GPS. Both online and offline tracking capabilities. Also available for Apple, Windows, Linux and iOS. Integrates with 30+ popular tools, like…

Chargebee

ChargeBee is an all in one subscription billing solution designed to handle all the complexity of recurring billing. The product integrates with a range of other SaaS applications including SalesForce, accounting, and order fulfillment systems. Some key features include: Managed…

AvidXchange

AvidXchange is an automated bill payment system.

ServiceTitan

ServiceTitan is a cloud-based field service management solution. The platform includes CRM, intelligent dispatch, comprehensive reporting, marketing management tools, mobile connectivity for field techs, and QuickBooks integration. The platform's core product offers advanced job…

ActiveCollab

Active Collab is a project management solution built around features such as task management, collaboration, time tracking, and invoicing.

Key Features

  • Task Management (10)
    84%
    8.4
  • Team Collaboration (11)
    72%
    7.2
  • Scheduling (10)
    63%
    6.3
PaySimple

PaySimple is a payment gateway software solution offered by PaySimple.

Zoho Invoice

Zoho Invoice is a cloud-based invoicing solution designed to help small businesses with invoicing, tracking expenses, and accepting online payments. Key features include project billing, time tracking, reporting, customizable templates, and a client portaI. Teams using Zoho Invoice…

vCita

vCita is a marketing-focused CRM for service providers. According to the vendor, the product helps service providers move clients through every stage of the sales cycle: from the first point of contact to closing, upselling and follow-up. vCita is a lightweight CRM with the following…

Key Features

  • Role-based user permissions (6)
    97%
    9.7
  • Mobile access (7)
    85%
    8.5
  • Custom fields (7)
    67%
    6.7
HoneyBook

HoneyBook aims to help creative entrepreneurs and freelancers book more clients, manage projects and get paid all in one place. With HoneyBook, users can automate busy work and stay on top of to-dos, saving time and money, while growing a business. HoneyBook is designed to emulate…

Key Features

  • Contract management (9)
    86%
    8.6
  • Customer data management / contact management (9)
    69%
    6.9
  • Task management (9)
    56%
    5.6
Avaza

Avaza is a software suite targeted for all business sizes. It includes modules for project management and collaboration, resource scheduling, team chat, time tracking, expense management, quoting and invoicing. Depending on their business needs, companies can use as many, or as few,…

Key Features

  • Team Collaboration (7)
    100%
    10.0
  • Task Management (7)
    90%
    9.0
  • Timesheet Tracking (7)
    90%
    9.0
Square Invoices

Square Invoices is a software invoicing solution from Square headquartered in San Francisco, California.

InvoiceBerry

InvoiceBerry offers a simple and secure online invoicing software for freelancers and small businesses. InvoiceBerry users can choose between 15 different invoice template designs when setting up their account. Once set up, businesses can add their company items and services as well…

Billtrust

Billtrust is a payment cycle management solution, offering invoice delivery, multi-channel payment enablement, and payment posting.

Learn More About Invoicing Software

What is Invoicing Software?

Invoicing software helps businesses and entrepreneurs create, send and track professional-looking invoices. These invoices will contain a detailed list of rendered services and products and their associated costs.

Invoicing Software can either be cloud based or installed on a local machine. Cloud based systems will also offer the convenience of a mobile app. Look for invoicing products that have a simple UI, reporting features, and integrations with other key tools, such as eCommerce and CRM databases.

There are several benefits to utilizing invoicing software. Invoicing software can help reduce errors and labor efforts through the automation of routine or recurring transactions. Businesses can also save costs from digitizing their billing process. Finally, invoicing software reduces the amount of time it takes for the customer to pay outstanding invoices by making it more accessible.

Invoice Software for Small Businesses


Small and midsize businesses are frequent users of invoicing software, particularly point solutions for invoicing specifically. In contrast, larger businesses and enterprises usually adopt bigger systems, like enterprise accounting and ERP systems, that include invoicing as a feature.


For SMBs, standalone invoicing software can be the ideal solution. Standalone invoicing is often more robust and versatile than invoicing features found in SMB accounting systems. Point solutions can also be cheaper as a budget line item than bigger packages like ERP systems. For small businesses that don’t need a full supply chain management or ERP platform, standalone invoicing software can be more cost-effective.


SMBs in a range of industries could fit these circumstances. For instance, fields like professional services, with high volumes of invoicing but without a corresponding procurement process for materials, may get the most out of a point solution.


Invoicing Features and Capabilities

Most invoicing software products on the market should include:

  • Invoice creation with predefined templates

  • Tracking of overdue invoices

  • Import from Excel

  • Output into several file types

  • Credit card processing capabilities

  • Secure bank to bank transaction capabilities

  • Customizable reporting

  • Multiple currency capabilities


Some products offer additional functionality, including:

  • Quote generation

  • Customer purchasing and contact info database

  • Inventory management

  • Financial and tax reporting

  • Project driven expenses

  • Recurring billing

  • AI to detect fraud or errors

  • Integration with other tools, such as Salesforce, eCommerce, collaboration tools, and expense management

Invoicing Software Comparison


  1. Point Solution vs. Accounting/ERP Suite: Many larger financial systems, such as ERP platforms and enterprise accounting systems, include strong invoicing capabilities. There are also powerful point solutions for invoicing. Buyers should consider whether they can leverage the additional features in a financial suite, or if they truly just need a powerful invoicing function in particular.

  2. Business Scale: Will the invoicing software be used by an SMB, a large business, or an enterprise? SMBs have distinct requirements for invoicing compared to large companies. For instance, SMBs may prioritize automation of basic manual tasks and ease of accessibility, while larger organizations can better leverage automation and scalability of mass actions and the ability to manage a high volume of transactions.

  3. Invoicing Specialty: Invoicing can take several different forms. Consider which approach will be most germane to the business. For instance, is the organization focused on subscription billing management, on-the-go billing that leverages mobile applications, or internal invoicing for expense management?

Pricing Information

There is a wide range of pricing on invoicing software, depending on the features and capabilities required. There are several free products that only charge a per item transaction fee. Most range from $10 to $60 per month range and still include a transaction fee. Integrated or full scale accounting solutions can cost up to $500 per month. Be sure to take advantage of any free trials offered to ensure the product is a comprehensive solution for your needs.

Related Categories

Frequently Asked Questions

Do I need invoicing software for a small business?

Not all small businesses need a dedicated invoicing software, but many could benefit from one. For instance, businesses with high invoice volumes, like professional services, should utilize an invoicing function.

How does invoicing software work?

Invoicing software creates and tracks billing for businesses, allowing businesses to more easily create invoices and customers to fulfill them.

What are the benefits of invoicing software?

Invoicing software automates and digitizes an otherwise time-intensive and error-prone invoicing process. This saves time and money for businesses, particularly those who frequently use invoices.

What other systems have invoicing?

Invoicing capabilities can often be found in accounting software, supply chain management systems, and ERP platforms, among other financial systems.

How much does invoicing software cost?

There are some standalone freemium products that charge per item, while other standalone invoicing products range in monthly pricing from $10-60.