Quickbase

Well Suited: Organizing workflows across different teams, where it is imperative that information be comprehensive and accurate. This is specific to project management and sales operations in our case, but applies to much broader business cases.

Less Appropriate: Tracking revenue over time- I've found that it tacks a bit of work to track year-over-year growth performance, specifically for our account managers who want to track how their business is performing.

We were using lots of spreadsheets which were becoming very large. By using Quick Base, not only have we created a better way to track these things, but also a more reliable, easier, and less error-prone system.

Suited for business processes where approvals are required throughout the process. Use of notifications or Dashboard Action Data Points ends internal phone calls and emails.

Quick Base is not particularly suited for databases that use algorithmic calculations to derive specific data relationships.

Quick Base works well when you have data that is accessed frequently and needs to be "sliced and diced" in many ways by different users with different security levels. It is also great for allowing many users to enter data via forms for consolidation.

For us, Quick Base gets used when we want to collaborate across companies (or even distant offices internally), when we have a need for a database come up on very short notice, and/or when we expect the needs of the application to frequently change. Quick Base allows us to manage all of those things easily, and we have not found another solution that does so.

We don't use Quick Base if there are very complicated rules for data integrity, relationships, triggers, etc. We also don't use it to generate complex reports, although the data often resides in QB.

Good for when you want to architect your entire database and have relationships but don't have the experience to build all back end. QB can provide good user interfaces but could be improved in customizations for the UI. QB has more advanced features if you have more experience but has been actively working to make those advanced features more approachable to citizen developers.

It is suited in a professional environment where communication is key

I can't think of anything that I wouldn't be able to use QuickBase for. In some cases, it may require an expert to build out exactly what you need, but you can easily build your own application to manage projects, warehouse inventory, CRM, approval processes, budget tracking, event management, event registration, sales funnel analysis, volunteer management, employee management, collateral library etc.

We use Quick Base for both recurring and ad-hoc type reporting. For example, if I need to see what our current portfolio looks like I can just press a button and the report comes up for me to digest. This is something that would have taken much more time if it were in Excel and this why the tool is so valuable to us.
Where we get pushback from users is when they are trying to do weighted averages or complex formulas in a report that needs to go to management. It's not a financial modeling tool, but we want to get out of Excel as much as possible so it would be ideal to be able to do more formulas in the tool.

Quick Base has made my life so much easier! Across the organization, users are creating apps and forms that are saving time and money.

QB is good for time management, data management and accounts payable/receivable.

If no data analytics are needed and only collaboration is needed there are a few products that can manage that without a high degree of custom building. Those products lack the high degree of flexibility and data analytic power.

QuickBase is very well suited for anything that involves tracking and logging of data. Examples include applications such as manufacturing, pre-sales and post-sales activities, customer support, knowledge base, human resources, etc. It is harder for applications where you would like to have several records but each one builds upon the previous data, such as trailing charts.

Quick Base is great when you have multiple spreadsheets, multiple systems or simply no system when you want to track business operations and stats. If your business process is simple and lightweight with little data, you might get by with a spreadsheet or one or two systems, but generally the more complex the system and more information you want to collect, Quick Base quickly becomes the better solution.

I would recommend Quickbase for virtually all small business project management applications. It is flexible and simple to use, but it will require an in-house developer as most ERP softwares do, but due to its simple nature this person could be trained in-house. If you are a larger organization I would recommend looking elsewhere for something more robust.

Price-wise, unless you are a very rich small business, it doesn't make sense for anything much under 10 employees. I would love to use it for my church, but the price is prohibitive.
Amazingly well-suited for a company that wants one platform to solve multiple problems.
Quick Base is accessible from wherever you are via your phone or tablet or laptop/desktop. On the road? No problem. Working at home late at night? It's there.
A great time-saver is the dynamic search - a common thing, to be sure, but one that is very useful. Start typing in the search field and it filters as you type. I love it.

It really shines for small companies who are constantly evolving and changing their business processes (e.g. all of us). It doesn't scale particularly well for larger companies who need to deal with millions of records and high performance. Overall, the performance is good. we have 79 different tables, and some tables have hundreds of thousands of records.

The tool is well worth it and will make things a lot easier. The project we have was originally started in Access, then moved into SharePoint, but the ease of Quick Base is well worth the transition. I mostly agree with the concept that if you can say it, Quick Base can do it. But understand, it's a different tool, but extremely effective. The ability to integrate your entire company into one tool as opposed to what is currently out there.

Quick Base is not your accounting system replacement, but it is fantastic at CRM, Project and Program Management and everything in between. If it is on a spreadsheet Quick Base will do it better.

Well suited to replace shared Excel spreadsheets and MS Access databases.

QuickBase is good for rapidly developing an app which will be used for and by your internal team, or a limited number of users. QuickBase is good for manually tracking data from which you need to gain insights. QuickBase can be amazing for quickly setting up organized workflows and getting a team to keep track of everything they are doing. If the interface was more friendly, it would be much better because no matter how great your workflow is, your users must use it.

QuickBase is not good at storing huge quantities of data. It's good for simple data analysis, but not for anything more complex or detailed. You will always have to export your data to Excel if you want to fully customize the reports and graphs, for example to add them to a presentation for upper management. We have a time-tracking table with over 1million records over the course of the last 2.5 years and it has become very slow and difficult to report on. Unfortunately now that we have so many records, archiving the data is also very difficult. The table is connected to a dozen or more other tables, across multiple apps. On the plus side, this provides great flexibility allowing us to report on time spent per project in a central location. On the minus side, QB just can't handle this quantity of data without errors. I suggest exporting data regularly and doing large analysis in Excel or somewhere else outside of QuickBase. Come up with an archive strategy early on so that you aren't stuck.

All around suited for any business platform

Anytime shared data is being kept on a spreadsheet it can go in Quick Base. QB. Allows for many users to access the data in the same place at the same time and see reporting on key metrics.

Quick Base is a great platform to take your unique needs and create processes around them. It allows you to manage roles and input fields to improve data accuracy.

It works very well in smoothing out processes and workflows by removing redundancy and providing ragtime data to anyone in the organization. Some of the things I wouldn't have recommended it for 18 months ago are no longer an issue... For example, accounting, form fills, and email management. I'm not sure there isn't anything QB can't handle.