Admissions and Enrollment Software

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Learn More About Admissions and Enrollment Software

What is Admissions and Enrollment Software?

Admissions and enrollment software handles most or all of the administrative aspects of attracting students to a school and enrolling them into the institution. This software can be utilized by both private K-12 schools, as well as colleges and universities. These systems have traditionally handled admissions logistics such as information processing, student accomplishments, and demographic information. However, they have recently expanded to serve more unique use cases, such as schools with lottery systems, tuition requirements, or more strenuous application processes.

Admissions and enrollment software is also starting to take on a larger role in the financial aspects of the enrollment process. This includes the ability for the software to able to process tuition payments, room and board, and application fees.

Admissions and enrollment software delivers core functionality necessary for all schools, such as standard admissions and registration processes. This usually entails some document management and custom form creation features. Most products in this category also offer capabilities for more specialized use cases. Some products will offer marketing features, such as CRM capabilities, to proactively identify and track potential students. Some systems also handle recurring enrollment for existing students, which can help be made possible with information provided through student management systems or learning management systems.

Admissions and enrollment software also collects data that will be valuable throughout the student lifecycle from initial enrollment to graduation, such as cost to attend, scholarship records, and student awards. These products should integrate with existing student management systems to automatically populate student data once they have been enrolled. These integrations can drastically cut down on inefficiencies and manual processes.

Talent Management tools, as well as Survey & Forms Building Tools, can be used in conjunction with Admissions and Enrollment software to further strengthen potential student recruiting, as well as create the ability to receive feedback on Admission and Enrollment Services.

Admissions and Enrollment Software Comparison

When comparing admissions and enrollment products, consider these factors:

Use Cases: What enrollment processes will the school be using? Does it have a lottery mechanism? Is there an interview process? Ensure the product’s feature set is equipped to handle your use case.

Admissions and Enrollment Software Solution vs. SMS suite: Does your institution want an in-depth admission and enrollment solution or can your needs be met by a basic short message service system (SMS)? Depending on the admissions process your institution carries out a basic messaging system between students and faculty may work, but these have limited capabilities. Advanced Admissions and Enrollment software provides much more support and capabilities which may be more beneficial to students who expect more assistance and feedback.

Implementation: Every school and district will have some unique needs from their admissions and enrollment processes. Implementation can be a heavy task and require additional resources. Consider how quickly and easily each system can be implemented, this takes into consideration how long it’ll take for employees to learn the software, the time spent installing it, and how well it runs with your operating system. Reviewer feedback, in particular, can help compare and contrast implementation processes between vendors.

Start an admissions and enrollment software comparison here

Pricing Information

Vendors typically only provide pricing upon request, with some variation being on how they charge. Some vendors do monthly or annual rates, but others will charge per student. Most vendors will typically offer a free trial period or demo before purchasing.

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Frequently Asked Questions

What does admissions and enrollment software do?

Admissions and Enrollment Software allows school administrators to oversee all student admissions and enrollment processes, such as applications and handling application-related fee payments. It also provides schools the ability to advertise and communicate with prospective students.

What are the benefits of using admissions and enrollment software?

There are many benefits for educational institutions using admissions and enrollment software. The first is online submissions. With online submissions, prospective students can submit all records and paperwork to the database which helps streamline the admissions process. The second is mobile services. With mobile services, outreach and submissions can be carried out through mobile device integration. Lastly, is application tracking and communication. This feature allows for administrators to track every step of the applicant’s history and application steps.

What are the best admissions and enrollment software products?

How much does admissions and enrollment software cost?

Most vendors don’t typically disclose pricing information but take requests for custom quotes. Most vendors do offer a free trial or demo period.