Overview
What is Workday HCM?
Workday Human Capital Management is built as a cloud-based system with global consistency in user experience. Workday HCM is part of a broader system with other Workday products.
Great Partners...
HCM for the Modern Age
Workday works for you.
Unlogical but it works
It's a solid solution, one of several you should try.
Workday Human Capital Management - A Solid choice for enterprise users
Workday HCM Review
All in one, for all users alike.
Workday HCM is the best I've used so far!
Fun, Easy to Use Solution for HR!
Overall great with all in one solution and easy to use.
Workday - The best way to manage people!
Fully align and develop your workforce with Workday's best-in-class skills and performance management platform
Workday for HRMS
Awards
Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards
Popular Features
- Update personal information (88)8.181%
- Workflow for transfers, promotions, pay raises, etc. (84)7.979%
- Employment history (86)7.474%
- Job profiles and administration (88)7.272%
Reviewer Pros & Cons
Pricing
Entry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $100 per year per user
Features
Human Resource Management
Organizing, tracking and providing instant access to critical employee data, job profiles, transfers, promotions, and benefits information.
- 8Employee demographic data(77) Ratings
Administrators have the ability to enter detailed demographic data for each employee.
- 7.4Employment history(86) Ratings
Employment history is the ability to track previous positions held.
- 7.2Job profiles and administration(88) Ratings
Job profiles and descriptions can be created and edited.
- 7.9Workflow for transfers, promotions, pay raises, etc.(84) Ratings
Employee move workflow provides the ability to move employees to different positions and apply pay raises.
- 8.3Organizational charting(83) Ratings
Organizational charting is the ability to create hierarchical charts.
- 7.9Organization and location management(81) Ratings
Organization and location management allows employees to be managed across multiple geographical locations.
- 6.9Compliance data (COBRA, OSHA, etc.)(56) Ratings
Compliance capabilities ensure full compliance with federal workplace regulations by capturing required data in central database.
Payroll Management
Provides for pay calculation and benefit plan administration, in addition to managing direct deposit, salary revisions and payroll tracking.
- 7.4Pay calculation(65) Ratings
Pay calculation provides for computation of employee pay with state and federal deductions.
- 7.5Support for external payroll vendors(53) Ratings
Support for external payroll vendors is the ability to integrate with 3rd-party payroll services.
- 8.2Off-cycle/On-Demand payment(15) Ratings
Provide employees access to wages accrued during the pay period before the end of the pay cycle.
- 7Benefit plan administration(60) Ratings
Benefit plan administration is administration of health insurance plans and 401k plans, and other benefits.
- 7.4Direct deposit files(66) Ratings
Direct deposit is the ability to electronically transfer pay to an employee’s personal bank account.
- 8Salary revision and increment management(63) Ratings
Salary revision is the ability to modify individual employee pay.
- 8.4Reimbursement management(39) Ratings
Reimbursement management provides cash reimbursement for employee expenses related to business travel or other.
Leave and Attendance Management
Streamlines communication between HR and employees and facilitates efficient management of employee leave including requisitions, approvals, balance calculation, and annual carry-forward.
- 8.3Approval workflow(69) Ratings
Approval workflow is the process for approving employee paid time-off requests.
- 8.2Balance details(69) Ratings
Balance details is automatic updating of paid time-off balance to reflect time taken.
- 7.4Annual carry-forward and encashment(56) Ratings
Annual carry-forward and encashment enables unused paid time-off days to be carried forward to new year, or paid in cash.
Employee Self Service
Employee portal allowing employees to view and update their personal information.
- 8.2View and generate pay and benefit information(79) Ratings
Employees can view pay and benefit data and print pay stubs.
- 8.1Update personal information(88) Ratings
Employees can update personal profile with change of address, dependents, or other personal data.
- 7.1View company policy documentation(69) Ratings
Employees can review company handbook, and corporate policy documents.
- 7.4Employee recognition(55) Ratings
thank a team member
- 8.3View job history(79) Ratings
Employees can view all positions held at the company.
Asset Management
Maintaining a record of assets such as laptops, pagers, cell phones, etc. issued to employees. Record typically includes asset type, number, serial number and date of issuance.
- 6.8Tracking of all physical assets(23) Ratings
Tracking of track laptops, pagers, phones, and other company equipment.
HR Reporting
Pre-built and custom reports, and integration with external data.
- 8.1Report builder(72) Ratings
Report builder allows custom reports to be created using a GUI.
- 7.9Pre-built reports(74) Ratings
Pre-built reports is the provision of a variety of canned reports on employee retention, and other key metrics.
- 7.2Ability to combine HR data with external data(62) Ratings
Ability to bring data from external systems like CRM and combine with HR data.
Onboarding
Employee onboarding is the process of orienting new hires to the social and performance aspects of their jobs so that they are able to function in their new roles as quickly as possible.
- 8.2New hire portal(50) Ratings
New hire portal eliminates printing and mailing with a personalized portal of all required reading, corporate information, and all forms and other paperwork, online.
- 8Manager tracking tools(50) Ratings
Tracking tools allow hiring managers to check status on individual hires for all onboarding activities.
Performance and Goals
Goal alignment is the practice of ensuring that all employees have clearly defined goals in support of the overall corporate strategy.
- 8Corporate goal setting(47) Ratings
Corporate goal setting is the ability to define corporate goals, and/or vision statements in the system.
- 8Individual goal setting(56) Ratings
Individual goal setting is the ability to define individual goals that align to organizational and subordinate goals.
- 7.1Line-of sight-visibility(49) Ratings
Line-of-sight visibility is the provision of line-of sight visibility for each goal to see how goals support overall corporate objectives.
- 7.8Performance tracking(55) Ratings
Performance tracking allows managers to track individual progress against goals as a component of overall performance.
Performance Management
Performance management is the process of ensuring employees meet pre-determined objectives and goals through regular check-ins and appraisals.
- 8.2Performance plans(59) Ratings
Supervisors have ability to build individual performance plans including, goals, competencies, etc..
- 7.9Performance improvement plans(51) Ratings
Supervisors can track disciplinary actions such as performance improvement plans.
- 8.2Review status tracking(55) Ratings
Supervisors can monitor and track review status completion with dashboard showing milestones and status.
- 8.5Review reminders(55) Ratings
System can generate reminders to ensure review completion timeliness.
- 8.4Multiple review frequency(49) Ratings
System supports multiple review types including annual, quarterly mid-year and anniversary reviews.
Succession Planning
Succession planning is the identification and development of internal employees with the potential to fill key business leadership positions in the company.
- 7.7Create succession plans/pools(32) Ratings
Managers can create and manage pools of potentially high-performing individuals.
- 6.6Candidate ranking(33) Ratings
Candidate readiness for key business positions can be ranked and assessed.
- 7.3Candidate search(35) Ratings
Candidate search provides search capabilities for potential candidates based on attribute or other profile data.
- 6.6Candidate development(34) Ratings
Candidate development is the ability to assign learning and development goals.
Recruiting / ATS
Recruiting or Applicant Tracking Software is software used to manage the recruitment process electronically by handling job postings, applicant status, resume management, etc.
- 8.2Job Requisition Management(42) Ratings
Job Requisition Management – Job requisition management is the ability to create jobs quickly and easily
- 8.4Company Website Posting(35) Ratings
Software allows postings to be displayed on the company website
- 8.1Publish to Social Media(31) Ratings
Software provides ability to publish postings to social media sites
- 8.4Job Search Site Posting(36) Ratings
Software provides ability to publish postings to top job search sites
- 7Duplicate Candidate Prevention(35) Ratings
Duplicate candidate prevention prevents candidates already in the system from being added
- 7.7Applicant Tracking(36) Ratings
Applicant tracking allows recruiters to assign applicants to various stages so others can see status at a glance
- 8.4Notifications and Alerts(40) Ratings
Notifications and reminders inform you of tasks to be completed
Product Details
- About
- Competitors
- Tech Details
- FAQs
What is Workday HCM?
Key product areas:
- Human Resource Management
- Organization Management
- Business Process Management
- Reporting and Analytics
- Employee and Manager Self-Service
- Absence Management
- Benefits Administration
- ACA Management
- Compensation Management
- Performance and Goal Management
- Talent Management
- Survey Framework
- Contingent Labor Management
Workday HCM Features
Human Resource Management Features
- Supported: Employee demographic data
- Supported: Employment history
- Supported: Job profiles and administration
- Supported: Workflow for transfers, promotions, pay raises, etc.
- Supported: Benefits information
- Supported: Organizational charting
- Supported: Organization and location management
- Supported: Compliance data (COBRA, OSHA, etc.)
Payroll Management Features
- Supported: Pay calculation
- Supported: Support for external payroll vendors
- Supported: Off-cycle/On-Demand payment
- Supported: Payroll history for each employee
- Supported: Benefit plan administration
- Supported: Direct deposit files
- Supported: Payroll tracking and auditing
- Supported: Salary revision and increment management
- Supported: Reimbursement management
- Supported: Statutory form management
Leave and Attendance Management Features
- Supported: Approval workflow
- Supported: Email notifications
- Supported: Balance details
- Supported: Travel absence management
- Supported: Annual carry-forward and encashment
Employee Self Service Features
- Supported: Employee login
- Supported: View and generate pay and benefit information
- Supported: Update personal information
- Supported: Request time off
- Supported: View job history
- Supported: View company policy documentation
- Supported: View company news and information
- Supported: Employee recognition
Asset Management Features
- Supported: Tracking of all physical assets
HR Reporting Features
- Supported: Report builder
- Supported: Pre-built reports
- Supported: Ability to combine HR data with external data
Integration with other HR capabilities Features
- Supported: Additional HR capabilities (talent management, LMS, etc.) supplied by same vendor
- Supported: Additional HR capabilities (talent management, LMS, etc.) supplied by different vendor
Performance Management Features
- Supported: Performance plans
- Supported: Performance improvement plans
- Supported: Review status tracking
- Supported: Review reminders
- Supported: Multiple review frequency
Succession Planning Features
- Supported: Create succession plans/pools
- Supported: Candidate ranking
- Supported: Candidate search
- Supported: Candidate development
Onboarding Features
- Supported: New hire portal
- Supported: Manager tracking tools
Performance and Goals Features
- Supported: Corporate goal setting
- Supported: Individual goal setting
- Supported: Line-of sight-visibility
- Supported: Performance tracking
Recruiting / ATS Features
- Supported: Job Requisition Management
- Supported: Company Website Posting
- Supported: Publish to Social Media
- Supported: Job Search Site Posting
- Supported: Duplicate Candidate Prevention
- Supported: Applicant Tracking
- Supported: Notifications and Alerts
Additional Features
- Supported: Reorganization Management
- Supported: Workforce Planning
Workday HCM Video
Workday HCM Competitors
- Oracle Fusion Cloud HCM
- SAP SuccessFactors
- Ultimate Software
Workday HCM Technical Details
Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
---|---|
Operating Systems | Unspecified |
Mobile Application | Apple iOS, Android |
Frequently Asked Questions
Comparisons
Compare with
Reviews and Ratings
(587)Attribute Ratings
- 9Likelihood to Renew18 ratings
- 6.6Availability8 ratings
- 7.3Performance7 ratings
- 7Usability13 ratings
- 8Support Rating22 ratings
- 7Online Training7 ratings
- 9.6In-Person Training6 ratings
- 8Implementation Rating11 ratings
- 7.5Configurability2 ratings
- 7.3Product Scalability1 rating
- 8.2Ease of integration1 rating
- 5Vendor pre-sale1 rating
- 7Vendor post-sale1 rating
- 7.8Talent Management Features7 ratings
Reviews
(26-50 of 103)Workday needs a better UX and user research team
- HR process workflows
- Mobile app is pretty good
- Less emails, more notifications are good, especially the way it bundles the notifications
- The web interface is awful
- Terrible, terrible, UI. No modern features like auto-save. I can't count the times I have lost work.
- Their UX team (if it even exists) must be aliens, because I can't see how humans would have come up with the UI conventions they have.
- Who creates a website application where you can't open stuff in multiple browser windows and tabs easily?
Amazing all-in-one software
- Performance Tracking
- Compensation
- Time Off
- User Friendly
- Clean Design
- Seamless
- It's only useful if your manager and other co-workers adopt it too, otherwise, it'll be lacking data/functionality.
- Sometimes some forms or information isn't where you'd think it is, intuitively, so you have to go on a bit of a hunt for it.
- I frequently get errors or have access issues with small things that are frustrating. You might reload the page and it'll work which is a bit annoying.
Workday for a scaling company
- Organize People Data
- Scale with the company
- Grow internationally
- Customization
- Expansive use cases
- It's complex to build, which can lead to downstream complications as you continue to build.
- The performance module was not customizable in a way to perfectly fit our needs.
- Various integrations add increased complexity.
Given high costs and high complexity to setup/change, I would not recommend for SMB clients.
- Flexibility in building Business Processes.
- Highly configurable.
- Always on and available anywhere from cloud.
- More easy, it is almost too good at what it does, that it is sometimes cumbersome to do actions.
- Less downtime, already great, but would be nice to have zero downtime.
- Better implementation of client's brainstorm ideas into the product releases.
Workday HCM is a must!
Additionally, we were able to attract additional candidates not captured using our spray and pray approach on Indeed/ZipRecruiter/etc. We found that the candidates from Workday HCM were far more qualified and met our expectations.
- Human Resource Management
- Reporting and Analytics
- Benefits Administration
- Workforce/Labor Management
- Talent Optimization
- Compliance Monitoring
- Employee Interface
- Time and Attendance
- It's really easy to see my pay and how much I have been paid over time and where the different parts of my paycheck are going in regards to taxes, social security, 401k, etc.
- Easy to give feedback to colleagues within the platform.
- The search functionality is pretty bad. I'd love to be able to search for specific documents and have the search functionality bring them up (W2, April 2020 payslips). But it doesn't currently seem to recognize almost any search query
- Its really hard to tell how the categories were created. For example if I want to find my W2 why is it hidden under Pay -> Tax documents but its not hidden under personal information -> worker documents. If your search functionality worked this would be less annoying.
- The way you choose to collapse certain items is odd. Like in "personal information" there are 5 items shown up front and then it says "More (2)." The items are small, there is no reason to cut them off after only 5.
Workday HCM has come a LONG way in the 6 years I've been using it!
- The UI is clean and easy to navigate.
- It has neat integration features to support L&D and compliance tasks.
- Workday HCM has come a LONG WAY, it used to be terrible!
- There are times when it's not obvious how to perform a task, or to accidentally do the wrong thing (aka, not as intuitive as it could be).
Workday Human Capital Management Review
- Time tracking
- Benefits
- Recruiting
- Communication
- More user-friendly for employees
Like the Workday features we use - wish there were more!
- PTO requests and viewing is very quick and easy.
- Useful to see where people sit in our organization and to find someone's manager if necessary,
- Workday also contains useful contact info like cell phone if you need that in an emergency.
- We use separate systems for pay stubs / benefit allocation as well as managing HR plans. Would be great if Workday could handle all of these things well.
- This may be our setup, but I am unable to pull useful reports which I want to use to analyze headcount & capacity. This may be just how we set up access.
Workday Review
- Massive scale. Uber is huge and being able to access Uber employee information across teams and regions is super helpful.
- Easy-to-use interface. I really like the ability to easily pull user information needed to provide insight into my programming.
- Trusted source. I've never been let down by the partnership and consistency across the board!
- Access to all user information. Sometimes I've found some inconsistencies in reports I've pulled through Workday. This could be bad data or the system, unsure of the origin.
Workday HCM
- Ease of use
- Cool user interface
- Customization based on your requirements
- Accessibility from all kinds/types of devices
- Could have more graphical interface in the UI
- Advanced options are hard to navigate
- Could have a tutorial on how to use
Human Capital - Make it work for you!
It addresses onboarding, compensation, reviews, PTO tracking, personnel employee work life. Workflows are set up for supervisors and managers to approve changes. Employees go in and put in their goals and annual reviews, which go back to the managers for their part. All gets completed, approved and submitted in the application.
- Onboarding.
- Promotions and increases.
- Tracking of the employee life cycle.
- Tax forms - want to be able to house state tax forms for employees to fill out at the same time as FWT - W4, without having to purchase the payroll module.
- PTO - ability to grant time over 10 months and prorate time-based on hire date.
- Be more user-friendly. Example direct deposit set up is extremely burdensome. The system is not intuitive.
- PTO - be able to see your entire direct reports and their reports time for the year at a glance!
Workday as a user
- The homepage is very welcoming, clean, and is easy to customize based on the needs of the business. You have the ability to put custom announcements like company content that will make the portal seem warmer and user-friendly.
- The processes like updating your employee record or selecting benefits are placed in a wizard-like workbook that is easy to use and intuitive.
- This may be a company setting that I am not aware of, but the interface doesn't have contrasting colors so sometimes the lines are hard to separate. The primary colors are white/gray and sometimes it can be difficult to figure out where you need to go next. Imagine knowing there is a text area, but not being able to quite figure out where the box is. Eventually, you can get used to it, but it is a bit off-putting initially.
- There is a notification/alert window and you have to individually check each bubble to make the notification go away. If you have 1 alert then this works, but there are times when you can have 25 alerts and there is no way to make these alert notifications go away in mass.
Workday Works
- Provides online documentation for users: Users can navigate for themselves without contacting the HR Department.
- It allows users to produce PDF output for their pay advice and other reports/forms. This allows the users to save the output in a secure location.
- Single portal for pay, performance, reports, personal information, and training.
- Primitive graphics that look kind of childish.
- Would like to see a workflow type interface.
WHCM is the solution to provide all in one focus on your Human Talent and Manage for Success!
- Recruiter module works very well for posting jobs and designated job sites and then tracking potential candidates through the interviewing process, hiring, and onboarding.
- Performance module helps with tracking everything from goal setting, feedback, and performance one on one reviews.
- Daily pay and hour tracking to include vacation and holidays works very well and is easily accessible and seen by all employees.
- I would like to be able to see information on employees even when they have been terminated. Sometimes I need information but can't see it because an employee has been terminated in the system.
Workday HCM Review from a new user
- It easily displays a consolidated head count report.
- It eliminates a lot of the manual processes we were doing for new hire setup.
- Some of the business processes are not functionally set up correctly to work for our needs.
- The self-service features do not seem to be working appropriately as expected.
Review from an end user
- Alignment amongst the business.
- Source of Truth.
- Organization.
- It needs to integrate with other systems.
- It's not the easiest to use.
- It's not the most intuitive.
Workday HCM Review
- Objective and goal setting
- Use of emergency contacts
- Registration of Work tie company and period of employment
- The main user interface can feel a little clunky.
- The way you choose options from the drop-down boxes is a little confusing
Workday - a solution to all your HR problems!
- Employee review formats and criteria are customisable and easy to understand
- Repository for policy and frameworks
- Seamless communication between HR and all employees for various announcements
- The updates to certain tabs for example compensation, did not automatically send a real time notification to employees. This makes crucial times such as annual appraisal announcements a bit of let down with employees constantly refreshing the portal as opposed to relying on an email notification.
- Although I'm not sure this was specific to my organisation but the rating scales were a bit too detailed and often had to make you fill things up over and over again.
- It largely depends on which modules your organisation chooses to integrate with the firm. In my organisation a lot of modules with regard to leave, recruitment etc., were not activated leading to a slightly incomplete integration.
- Keeps you on track.
- Upload document in the same UI.
- User-friendly.
- Interactivity.
- Lots of hidden functionality.
- It could be overwhelming at first.
I think it less suited for sales aspects, whenever you want to enter goal and attainment. It should stay focused on HR tasks.
Workday Human Capital Management Review
- Payroll -- showing the breakdown of each check. Workday helps keep everything extremely organized and makes it very easy for the reader to comprehend.
- Efficiency -- helps keep track of the number of hours people are working, and prevents employees from lying about the times they have come in and out.
- Helpful -- There is a section where you can have just your team and all their information, so you know who you are working closest with and the easiest way to reach them.
- There is no way to modify your time clocked in and out. For example if you are an hourly worker and you accidentally forget to clock in you are not able to fix this issue on your hour. You have to go to someone from human resources in order for the problem to be corrected.
Great product that simplifies all HR functions!
- Single repository for all HR information that is easy to search.
- Provides interactive org charts that allow you to drill up and down easily to see the entire chain of command.
- Provides easy access to your data and the ability to update information and interact with HR in a secure/contained environment.
- The interface is not intuitive and it is hard to navigate. I find that often make several extra clicks trying to find where I should be.
- The performance review function is also not intuitive. The text appears to be grayed out, you have to edit each section and then move on. Overall it is not easy to walk through the process and is confusing.
- The annual benefits enrollment is also not easy to navigate and understand. There are lots of clicks, lots of drop downs, and the required fields are not easy to spot.
Workday: A robust HRIS solution with aspirations for learning
- Robust reporting is a key feature of Workday which we leverage in a wide variety of ways to inform HR strategy
- As easy to use UX that provides for mobile device access is an attractive feature that has aided in end user adoption
- Workflow management is important as we build out various HR processes for our employee audience (i.e. benefits selection, performance reviews, etc.)
- While the reporting facility is robust, the look and feel of exported reports could use some work to make them more visually appealing
- The ability to leverage QR codes to directly access a process or task using a smartphone would be a nice addition
- The learning management features are not yet extensive enough for adoption by organizations who deploy learning in an extended enterprise
Consider the benefits of Workday HCM to gain more control
- Since it is cloud based, it does not have version control issues (e.g. get 10 years behind on versions that are no longer supported), or the need for constant upgrades. This is completed behind the scenes.
- The flexibility of Workday HCM implementation and then taking it to day to day operations was superior. You can then blow and out and start using other system cababilities when ready.
- To enter the system, we must use multi-factor authentication for additional security of employee data. A user downloads their reports and then they are shown in their archive of work transactions and history.
- To me, it did not have enough user guides or they were just lacking so you had to wing it. Sophisticated users appreciate the effort a software developer and provider has in making complete user guides. Makes it complete and comprehensive.
- I was expecting to see contact help by hovering over certain sections of the screens but did not see this, kind of surprised it was missing.
- I tried to cascade my performance goals to my team but they all duplicated, no idea why and our HR IT team could not figure it out. Appeared to be a hierarchy set up issue.
End user Perspective on Workday HSM
- Its does a very good job of managing paid time off requests and paid time off calendars. The submission and approval process is very streamlined and understandable.
- The payroll system seems very adequate as well. I only see it from the perspective of getting my paystub, But it is easy to read
- Seems like it has a plethora of functionality that we haven't even started to utilize yet.
- As an end user that really only uses what functionaility is delivered, it is hard for me to comment on the cons of this software. It is possible that it does not have cons, but it is far more likely that they simply have not deployed the software for areas that it is less capable at handling.