What users are saying about
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229 Ratings
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77 Ratings

Ascentis

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229 Ratings
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Score 7.3 out of 100

Paylocity

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77 Ratings
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Score 7 out of 100

Likelihood to Recommend

Ascentis

While the Recruiting module itself is difficult to get it the way we need, moving applicants into HR has saved us tons of time since it is fully integrated. Everything works well together and the support services teams for all modules are outstanding. Within Recruiting, there are no integrated Reference check capabilities, so it has to be done manually outside the system. With the volume of seasonal hiring we do, we simply don't have the time to do this effectively. If there was a way to run reference checks and have them flow back to the employee record in the form of an attachment for their file, it would be awesome!
Gail Bettcher profile photo

Paylocity

As far as payroll and ATS systems go this is the best I have used. It does have it flaws of course but they seem to be adaptable to changing client needs, up with the industries and times, and good agents. We run a group of restaurants and use them for ATS, HR, payroll and time clocks for 2/5 concepts now- they are leaps and bounds ahead of ADP. The only thing they could improve on is their biometric time clock; it needs to be hooked up to a computer 24/7 to effectively function. The former is not adaptable for a restaurant setting so we had to switch to another time clock solution- although we like it we would have preferred the biometric clock.
Suzy Vera, MBA profile photo

Feature Rating Comparison

Human Resource Management

Ascentis
7.1
Paylocity
6.8
Employee demographic data
Ascentis
8.1
Paylocity
7.4
Employment history
Ascentis
7.8
Paylocity
6.8
Job profiles and administration
Ascentis
7.0
Paylocity
6.9
Workflow for transfers, promotions, pay raises, etc.
Ascentis
6.6
Paylocity
6.5
Organizational charting
Ascentis
5.9
Paylocity
6.5
Organization and location management
Ascentis
7.4
Paylocity
7.1
Compliance data (COBRA, OSHA, etc.)
Ascentis
6.7
Paylocity
6.6

Payroll Management

Ascentis
7.6
Paylocity
7.4
Pay calculation
Ascentis
8.3
Paylocity
7.8
Support for external payroll vendors
Ascentis
7.5
Paylocity
6.6
Benefit plan administration
Ascentis
6.8
Paylocity
7.0
Direct deposit files
Ascentis
8.8
Paylocity
8.4
Salary revision and increment management
Ascentis
7.3
Paylocity
7.5
Reimbursement management
Ascentis
6.6
Paylocity
7.1

Leave and Attendance Management

Ascentis
7.6
Paylocity
7.4
Approval workflow
Ascentis
7.4
Paylocity
8.1
Balance details
Ascentis
7.6
Paylocity
6.8
Annual carry-forward and encashment
Ascentis
7.7
Paylocity
7.4

Employee Self Service

Ascentis
7.5
Paylocity
8.0
View and generate pay and benefit information
Ascentis
7.9
Paylocity
7.8
Update personal information
Ascentis
8.3
Paylocity
8.9
View company policy documentation
Ascentis
7.4
Paylocity
8.2
Employee recognition
Ascentis
6.7
Paylocity
8.0
View job history
Ascentis
7.2
Paylocity
7.1

Asset Management

Ascentis
5.6
Paylocity
7.9
Tracking of all physical assets
Ascentis
5.6
Paylocity
7.9

HR Reporting

Ascentis
6.3
Paylocity
5.7
Report builder
Ascentis
6.5
Paylocity
5.8
Pre-built reports
Ascentis
6.6
Paylocity
6.0
Ability to combine HR data with external data
Ascentis
5.8
Paylocity
5.4

Onboarding

Ascentis
7.2
Paylocity
7.1
New hire portal
Ascentis
7.4
Paylocity
7.2
Manager tracking tools
Ascentis
7.0
Paylocity
7.1

Performance and Goals

Ascentis
6.4
Paylocity
6.9
Corporate goal setting
Ascentis
6.5
Paylocity
6.4
Individual goal setting
Ascentis
6.6
Paylocity
7.3
Line-of sight-visibility
Ascentis
6.2
Paylocity
7.0
Performance tracking
Ascentis
6.4
Paylocity
6.7

Performance Management

Ascentis
6.0
Paylocity
6.9
Performance plans
Ascentis
6.2
Paylocity
7.0
Performance improvement plans
Ascentis
6.3
Paylocity
6.8
Review status tracking
Ascentis
6.2
Paylocity
6.6
Review reminders
Ascentis
6.2
Paylocity
6.7
Multiple review frequency
Ascentis
5.0
Paylocity
7.3

Succession Planning

Ascentis
5.5
Paylocity
6.9
Create succession plans/pools
Ascentis
5.1
Paylocity
6.8
Candidate ranking
Ascentis
5.4
Paylocity
7.3
Candidate search
Ascentis
6.4
Paylocity
7.0
Candidate development
Ascentis
5.1
Paylocity
6.5

Recruiting / ATS

Ascentis
7.0
Paylocity
7.3
Job Requisition Management
Ascentis
7.6
Paylocity
7.9
Company Website Posting
Ascentis
7.8
Paylocity
7.4
Publish to Social Media
Ascentis
6.7
Paylocity
7.7
Job Search Site Posting
Ascentis
6.8
Paylocity
7.4
Duplicate Candidate Prevention
Ascentis
5.6
Paylocity
6.0
Applicant Tracking
Ascentis
7.6
Paylocity
6.9
Notifications and Alerts
Ascentis
6.7
Paylocity
7.7

Pros

Ascentis

  • The scheduling function provides a good platform that allows employees to see what their schedule is. If multiple departments have need of their time, they can look and see availability. If none, they can negotiate with the employee's direct report to get them in. We use it to coordinate both work hours and training hours.
  • It can be programmed to notify if someone clocks in/out early/late and awards points accordingly. Our frontline staff have a work requirement for in/out timeliness. It lets Managers know when and where to intervene with HR to bring this performance focus back into line.
  • If there are log-in/out errors, Supervisors can easily make corrections. This is important when there are issues that might affect an employee's points.
Drew Bishop profile photo

Paylocity

  • It has a very cool and easy to use recognition function called impressions. Instead of a simple instant message or email saying thank you, you can offer an impression saying thanks that can be categorized and made public the rest of the company when they access Paylocity. It's just a cool function that spreads thanks and engagement across the organization with little cost and effort.
  • The self service portal for employees is easy to use as well. If you need to access vacation accrual and balances, PTO requests, pay check stubs, pay information, need to change your address or name, etc. it's very easy to find and navigate. You don't need to dig or click everywhere.
  • The journal entry function is useful too for 1:1 meetings or check in meetings for manages and their direct reports. It gives an easy module to record notes, discuss topics, attach documents, or make notes of items that need to be followed up on. Not everyone here uses it, but it does help organize meetings and keep them on track.
No photo available

Cons

Ascentis

  • NovaTime is the biggest hiccup that we've consistently encountered with Ascentis. We've encountered some of the same issues time and time again throughout our cooperative and I've opened numerous tickets and I've yet to feel like those issues have been resolved. Generally, the program will work, however, when it doesn't it creates frustration with the employee group.
  • I've noticed that when NovaTime has gone down an email has now been sent out notifying the administrators. This is a positive step!
  • I'm wondering if HR and payroll, can, at some point, be one of the same program. I know that with the most recent web updates it sounds like it's moving to one complete system so you don't have to go to two different spots to seek information. If that information was in one spot that would be helpful.
Megan Hoffmann profile photo

Paylocity

  • Customer service - although you do get a dedicated rep, they seem to change quite a bit. Additionally, responses have not been timely for us. We often find ourselves continually reaching out. When we do reach someone, it seems we get a lot of "I can't help you now, but let me find someone who can and get back to you", then no one does. We've gone around and around on several issues.
  • It doesn't seem to be as customizable as it claims to be/should be. One tweak in the system and things seem to be thrown off. We've had issues, such as making pay rate changes, that seem to become bigger issues than necessary.
  • We've had trouble with features/links either moving or no longer being visible. We've had employees who have trouble submitting PTO because the link is not visible. When they log in at a future time, it's there. It has been an odd issue no one seems to be able to explain.
Erin Holm profile photo

Likelihood to Renew

Ascentis

Ascentis 6.0
Based on 9 answers
This rating would be a 10 if it were not for some issues we have been having recently with the benefit carrier connections. The carrier connections are critical for us so how these issues are resolved will be key in our renewal decision.
Kelly C. Neill, SPHR profile photo

Paylocity

Paylocity 9.2
Based on 6 answers
The transition from my old provider to Paylocity was virtually painless. I always felt well supported by my account rep. I would use Paylocity again, but I'm not in a position to change providers at my current company right now.
No photo available

Usability

Ascentis

Ascentis 7.1
Based on 8 answers
Overall, it is fairly usable for the average user as long as he/she is at a computer, laptop or a larger tablet and has the ability to view the employee self-service webpage on an internet browser. Because it does not have an app or other mobile interfaces right now, it makes it difficult for it to be useful for most of our employee population who utilize their phones to access the internet. As for the HR professional who would be also working on this interface, it is somewhat easy as about two-thirds of the screens are fairly user-friendly and easy to navigate. Nevertheless, it still leaves about one-third of them that are not as user-friendly and would require more technical knowledge to figure out how to best use them.
Jennifer Steffens profile photo

Paylocity

Paylocity 8.0
Based on 3 answers
Paylocity provides a friendly user experience with large icons on the web interface to allow ease of use. There has hardly ever been an outage on the website; the uptime is superb! Our employees provide positive feedback on their experience with using Paylocity as their time, benefits, and payroll provider.
Kirk Lewis profile photo

Reliability and Availability

Ascentis

Ascentis 8.0
Based on 2 answers
No answer on this topic is available.

Paylocity

Paylocity 9.0
Based on 1 answer
Solid network - down for upgrades at late hours during the weekend when I am definitely not in the system to use it. Even if I was, they provide excellent advance notice.
No photo available

Performance

Ascentis

Ascentis 8.0
Based on 1 answer
No answer on this topic is available.

Paylocity

Paylocity 5.0
Based on 1 answer
It's so manual, not automated or intuitive.
Bonny O'Neill profile photo

Support

Ascentis

Ascentis 7.1
Based on 104 answers
During a transition, we had an issue where there was no one in the company who had the SQL database password, which was needed in order to pull over historical data. Ascentis technology team worked tirelessly and were able to get into the database and make a smooth transition of the data.
Dawn Haag-Hatterer, JD profile photo

Paylocity

Paylocity 7.6
Based on 6 answers
I would rate Paylocity at an 8. It's a simple, overall user-friendly website. That would be ideal for smaller companies using it mainly to track requested days off, days taken, and any payroll-related things. It's easy to edit and change information as well. The only downfall is that the sidebar can make it a bit more challenging to go back to the previous page, but besides that, it's simple and easy to use.
No photo available

In-Person Training

Ascentis

Ascentis 8.0
Based on 1 answer
First, to clarify our "in-person" training was done mainly through Web-X meetings and conference calls. It was the closest thing we got to as far as an "in-person" training for this software. However, for the large majority of it, this type of training worked out well. We were able to share our screens and the trainer was able to share his/her screen. We could follow along with what we were doing in our database in real time and see how different functions worked and how manipulating our information could produce different results. It was also nice in that it provided for real-time results if something hadn't been coded correctly or we were having issues as to why something wasn't working the way we thought it should be. However, it did have some downsides in that we often had to rely on a conference phone and that made it difficult to hear people on both sides. Also, sometimes the trainers had internet difficulties when working from home and that caused issues with the WebX meetings.
Jennifer Steffens profile photo

Paylocity

No score
No answers yet
No answers on this topic

Online Training

Ascentis

Ascentis 6.0
Based on 2 answers
Ascentis HR has a number of online training videos to watch on a number of different topics. I gave it a lower rating because there is not much interactivity with the videos and it seems to cater to really only one or two learning styles. Plus, one has to be pretty motivated to go to a separate area to access the videos and then pull up a specific one to watch it and then learn. From my experience, people know that they are there, many just don't take the time and effort to go find them and actually watch them - especially since the username and password are different from their normal username and password.
Jennifer Steffens profile photo

Paylocity

Paylocity 10.0
Based on 1 answer
very knowledgeable presenters for their webinars and very user friendly; you can learn at your own pace
Yolanda Dunleavy profile photo

Implementation

Ascentis

Ascentis 6.2
Based on 4 answers
It was very easy to implement, but the customization pieces should really be fleshed out in order to determine the full need of an organization at the time of implementation. I believe if a little more time was spent on the requirements, the recruiting module would not have to be customized again at a cost at a later date.
Mary Meadows profile photo

Paylocity

Paylocity 10.0
Based on 1 answer
The Implementation team members are very knowledgeable in their field and made this such an easier process
Yolanda Dunleavy profile photo

Alternatives Considered

Ascentis

1. Customer Service - listens to clients (per our due diligence during evaluation phase and own experience thereafter)2. System ability to interface with in-house systems. (Other vendors evaluated could not guarantee success.)3. Report Writing - prewritten + ad hoc. User-friendly. Payroll staff could write. Freeing up IT resource time. (+ Payroll more self-sufficient)4. Import/Export Capabilities. (Not all systems are equal)5. Garnishment / Third Party Check module. (Had vision from prior in-house system, this was the only vendor that had what we wanted in this area.)6. Employee satisfaction with increased payroll department efficiency and Ascentis Employee Self-Service.
Dottie Abston, CPP profile photo

Paylocity

The ADP platforms did not allow us as much access to our data as Paylocity. We were constantly needing to reach out to the ADP support team to run reports or fix things within the system. With Paylocity, we have significantly more access, which leads to reduced wait times and higher efficiency. Employees have also found the self-service aspect to be leaps and bounds ahead of the prior ADP system.
Jason Magill profile photo

Return on Investment

Ascentis

  • By far, fewer errors in capturing information or giving information
  • Easily see what benefits an employee has enrolled or declined and historical information
  • Easily see what compensation an employee has had historical, or where their compensation is at currently
  • Easily see what positions an employee has had within the company for how long, and why they were transferred
Catherine Peterson profile photo

Paylocity

  • Paylocity has permitted our company to reduce the time commitment to payroll processing and enabled our company to reduce one position in our accounting department. It has also made our Human Resources department become more effective and reduce overtime costs.
  • Paylocity's report allow for better measuring of expenses and better financial management.
  • Through Paylocity, we are better able to serve our employees with real time information and easier access to their records at their immediate disposal.
Matt Brager profile photo

Pricing Details

Ascentis

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

Paylocity

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

Rating Summary

Likelihood to Recommend

Ascentis
7.1
Paylocity
6.9

Likelihood to Renew

Ascentis
6.0
Paylocity
9.2

Usability

Ascentis
7.1
Paylocity
8.0

Reliability and Availability

Ascentis
8.0
Paylocity
9.0

Performance

Ascentis
8.0
Paylocity
5.0

Support

Ascentis
7.1
Paylocity
7.6

In-Person Training

Ascentis
8.0
Paylocity

Online Training

Ascentis
6.0
Paylocity
10.0

Implementation

Ascentis
6.2
Paylocity
10.0

Scalability

Ascentis
5.0
Paylocity

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