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Project Management Software

Best Project Management Software

TrustMaps are two-dimensional charts that compare products based on satisfaction ratings and research frequency by prospective buyers. Products must have 50 or more ratings to appear on this TrustMap.

Project Management Software Overview

What is Project Management?

Project management involves a series of processes to support the initiation, planning, execution, completion and evaluation of projects. A project is a finite, temporary endeavor with a defined scope, set of resources, and end-goal; it is distinct from routine operations.


Project management software offers a set of tools and capabilities to organize the individuals and tasks associated with a project. Features include things like task management, resource management, document management and collaboration.


Project management tools are often used by project managers as well as team members or external resources involved in a project.


Project management is related to Project Portfolio Management (PPM); these products tend to be more comprehensive solutions that help strategically plan an entire organization's portfolio of projects from a top-down level. Some products fit both categories.

Online Project Management Software

Online or web-based tools can be licensed for a relatively low monthly fee and allow each user to collaborate in real-time and view the most up-to-date version of the project’s progress. There are hundreds of online project management apps available.


On-premise or desktop project management tools are also available. The classic example is Microsoft Project.

IT Project Management & Professional Services Automation

IT is a common use case for project management. IT project management refers to managing projects that relate to an organization’s specific information technology goals. It can involve projects for software development, IT services, hardware installations, network upgrades, website development, and data management or integration, to name a few examples.


IT project management is distinct from something like Professional Services Automation (PSA). With PSA, the focus is on revenue—managing and selecting the client projects that bring in the most revenue and require the fewest resources. IT project management is more internal and focused on prioritization—selecting the projects that will have the greatest business impact.


Agile vs. Waterfall

Two common development and project management methodologies are Agile and Waterfall; many project management tools accommodate both styles.


The Waterfall methodology focuses on eliminating risk by planning the entire project upfront. The core concept is that investing time upfront to design the project correctly helps save time in the end by avoiding the need to correct problems later on. One key trait of Waterfall is that it is sequential: one part of the project is completed fully before moving on to the next.


The Agile methodology is a newer approach to software development, and can also be used in other project management use cases. The Agile approach is incremental rather than sequential; work is done in modules or “sprints”, and the project priorities are re-evaluated at the end of each sprint. Ongoing feedback and evaluations refine the project scope. The approach is thus said to be more adaptable and nimble.

Collaboration and File Sharing

Project management software is closely related to collaboration tools and cloud storage software. Most project management tools offer collaboration and cloud storage features such as live chat, file sharing, email integration, and versioning. Many collaboration tools offer project and task management features as well.


Project Management Features & Capabilities

Typical project management solutions include the following capabilities:
  • Task Management
  • Resource Management
  • Gantt Charts
  • Scheduling
  • Workflow Automation
  • Team Collaboration
  • Support for Agile Methodology
  • Support for Waterfall Methodology
  • Document Management
  • Email integration
  • Mobile Access
  • Timesheet Tracking

Pricing Information

Most project management software is offered on a monthly, per-user subscription basis. Basic packages, often designed for smaller teams, can range from $10-25/user per month. Higher-tier plans, particularly those targeting enterprises or specific demographics like marketers or construction managers, experience much wider variation and less up front visibility in pricing. Some products price enterprise or bundled plans at anywhere from $99/user per month to $549/month flat.

There is some variation in pricing models between products. Some vendors offered free versions of their products, particularly for individual use cases compared to team-based or collaboratively-focused uses. Others offer flat per-month prices for a whole organization, rather than on a per-user basis.

More Resources

Project Management Products

Listings (101-125 of 240)

1 Ratings

Tabillo is a customizable, web-based CRM - Customer Relationship Management platform. Tabillo is a collaborative enterprise level application that is designed to help users centralize their knowledge and business activities across CRM, projects, files etc., for better productivity. According to t...

1 Ratings

Bolste™ is a complete business operating system, designed to simplify work-life and help businesses grow by streamlining communication and collaboration. The system brings together separate applications – email, chat, tasks, file-sharing, calendars, and more – into a single, simple platform. Ava...

1 Ratings

Sitetracker is a project management application focusing on managing and reporting features for large or high-volume distributed projects involving disparate sites and personnel, from the company of the same name in Palo Alto, California.

1 Ratings

Teamleader is a user-friendly and feature-rich platform which combines CRM, invoicing, and project management into one simple tool. The all-in-one tool aims to help small and medium-sized enterprises organize their sales processes & workflows, communicate effectively & build better relati...

1 Ratings

Get work done faster in one place. Workrooms® is the Collaboration tool combining the world of Project & Task Management with a full-fledged enterprise level cloud storage including file annotations, meta-information, preview, review & approval. Workrooms® is best used by teams of 5 or m...

2 Ratings

Infinity is an all-in-one project management platform where you can organize anything. The vendor says they offer a toolset that allows you to organize any type of project, no matter the size and complexity. Customizable structure and powerful overview features make sure that, as you keep using ...

ConceptDraw PROJECT is a project management tool providing a set of options to plan and implement projects successfully, and belongs to the ConceptDraw OFFICE suite. The core features of the tool are task and resource management and reporting, along with change control. The vendor says managing...

2 Ratings

Resource Guru is a resource scheduling solution. The solution is based around a central bookings calendar that gives users a high-level visibility of their resources and is designed to make resource planning simple.The vendor says that its drag and drop interface makes creating, editing, and movi...

Assistance PSA is a performance management solution built specifically as a performance management suite for Microsoft Dynamics CRM. It contains capabilities such as time management, opportunity management, and revenue forecasting.

3 Ratings

Celoxis is an all-in-one, customizable project management and work collaboration platform targeted for mid-to-large sized businesses. Some key features include portfolio management, robust scheduling, costing, revenue forecasting, advanced resource capacity/utilization management and custom apps....

4 Ratings

inMotion is a work management solution designed for enterprise creative and marketing teams. The vendor says that unlike other solutions, inMotion combines creative brief management, project management, online proofing, and reporting into a single solution that is designed to help users get their...

3 Ratings

Orangescrum has cloud, cloud self-hosted & Open Source Enterprise editions with multiple features like Agile Scrum Project Management, Gantt chart, Time log, Kanban View, Daily Catch-Up, Recurring Tasks, Project & Task templates, Invoicing, task labels and reminders. Orangescrum Cloud ...