Project Management Software

Best Project Management Software include:

MindManager, Todoist, Teamwork Projects, Smartsheet, Airtable, monday.com, Workfront, Trello, Wrike, Asana, Microsoft Project, Jira Software, and Basecamp.

Project Management Software TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 50 or more ratings to appear on this TrustMap.

Project Management Software Overview

What is Project Management?

Project management involves a series of processes to support the initiation, planning, execution, completion and evaluation of projects. A project is a finite, temporary endeavor with a defined scope, set of resources, and end-goal; it is distinct from routine operations.

Project management software offers a set of tools and capabilities to organize the individuals and tasks associated with a project. Features include things like task management, resource management, document management and collaboration.


Project management tools are often used by project managers as well as team members or external resources involved in a project.


Project management is related to Project Portfolio Management (PPM); these products tend to be more comprehensive solutions that help strategically plan an entire organization's portfolio of projects from a top-down level. Some products fit both categories.

Online Project Management Software

Online or web-based tools can be licensed for a relatively low monthly fee and allow each user to collaborate in real-time and view the most up-to-date version of the project’s progress. There are hundreds of online project management apps available.


On-premise or desktop project management tools are also available. The classic example is Microsoft Project.

IT Project Management & Professional Services Automation

IT is a common use case for project management. IT project management refers to managing projects that relate to an organization’s specific information technology goals. It can involve projects for software development, IT services, hardware installations, network upgrades, website development, and data management or integration, to name a few examples.


IT project management is distinct from something like Professional Services Automation (PSA). With PSA, the focus is on revenue—managing and selecting the client projects that bring in the most revenue and require the fewest resources. IT project management is more internal and focused on prioritization—selecting the projects that will have the greatest business impact.


Agile Project Management vs. the Waterfall Methodology

Two common development and project management methodologies are Agile and Waterfall; many project management tools accommodate both styles.


The Waterfall methodology focuses on eliminating risk by planning the entire project upfront. The core concept is that investing time upfront to design the project correctly helps save time in the end by avoiding the need to correct problems later on. One key trait of Waterfall is that it is sequential: one part of the project is completed fully before moving on to the next.


Agile project management is a newer approach to software development, and can also be used in other project management use cases. The Agile approach is incremental rather than sequential; work is done in modules or “sprints”, and the project priorities are re-evaluated at the end of each sprint. Ongoing feedback and evaluations refine the project scope. The approach is thus said to be more adaptable and nimble.

Collaboration and File Sharing

Project management software is closely related to collaboration tools and cloud storage software. Most project management tools offer collaboration and cloud storage features such as live chat, file sharing, email integration, and versioning. Many collaboration tools offer project and task management features as well.


Project Management Features & Capabilities

Typical project management solutions include the following capabilities:
  • Task Management
  • Resource Management
  • Gantt Charts
  • Scheduling
  • Workflow Automation
  • Team Collaboration
  • Support for Agile Methodology
  • Support for Waterfall Methodology
  • Document Management
  • Email integration
  • Mobile Access
  • Timesheet Tracking

Project Management Software Comparison

Before purchasing a new project management tool, there are a few key things to consider:

1. Specific use case vs. all-in-one: Are you looking for a PM tool to help fill a specific need or capability gap? Or are you in the market for a more comprehensive solution that will be used across teams or departments? Certain tools are better suited for specific types of project management activities such as task management, resource management, or bug/issue tracking. Other tools that allow users to visualize projects in multiple different ways may be easier to implement across departments or a whole organization.

2. Ease of use vs. complexity: Do you need a simple tool with little to no learning curve? Or a tool that may take some initial training, but can handle the largest and most complex projects? There is not always a direct tradeoff between usability and level of complexity, but more advanced tools often take longer to fully learn how to use. If you are in the market for a product with advanced capabilities, having someone on your team with prior experience using a specific tool can be helpful. If one of your biggest buying considerations is user-friendliness, look for products that have a high usability rating on their product ‘Scorecard’ tab.

3. Free trials are a must: Before purchasing a new tool, make sure you have taken full advantage of any free trials (or free versions) the vendor offers. Setting up a realistic project, one you and your team would actually be working on, is one of the best ways to figure out if the product has all the features you need. Exposure to the tool during the free trial will also help you make a more informed decision about whether it will fit into your team’s workflow.

Pricing Information

Most project management software is offered on a monthly, per-user subscription basis. Basic packages, often designed for smaller teams, can range from $10-25/user per month. Higher-tier plans, particularly those targeting enterprises or specific demographics like marketers or construction managers, experience much wider variation and less up front visibility in pricing. Some products price enterprise or bundled plans at anywhere from $99/user per month to $549/month flat.

There is some variation in pricing models between products. Some vendors offered free versions of their products, particularly for individual use cases compared to team-based or collaboratively-focused uses. Others offer flat per-month prices for a whole organization, rather than on a per-user basis.

More Resources

Project Management Products

(1-25 of 251) Sorted by Most Reviews

Nuclino
4 ratings
2 reviews
Nuclino aims to allow teams to organize and share knowledge easily. Create real-time collaborative documents and connect them instantly like a wiki. Use the tree, board, and graph view to explore and organize your knowledge visually. It's great for meeting notes, product requirements, docs, decision…
24SevenOffice
15 ratings
2 reviews
24SevenOffice is a modular, all-in-one enterprise resource planning (ERP) system with integrated capabilities such as customer relationship management (CRM), financial and project management, and communication.
Scoro
2 ratings
2 reviews
Scoro is presented by the vendor as a comprehensive business management solution for creative and professional services. It helps to streamline work and eliminate routine tasks to ensure a business runs as smoothly and efficiently as possible – from sales right through to billing. Scoro’s project m…
10000ft
3 ratings
2 reviews
10,000ft is a high-level resource planning and insights tool for project management that serves as visual resource planning software.
Deltek WorkBook
4 ratings
2 reviews
Now from Deltek (acquired 2017), WorkBook is a project management solution. Designed for advertising and communications agencies with 30+ employees, the vendor says WorkBook is the perfect solution for multiple locations and collaboration through integrated conversations. Additionally the vendor say…
Sitetracker
1 ratings
1 reviews
Sitetracker is a project management application focusing on managing and reporting features for large or high-volume distributed projects involving disparate sites and personnel, from the company of the same name in Palo Alto, California.
TaskQue
1 ratings
1 reviews
TaskQue is a productivity management tool. It offers auto task assignment features, different workflow templates for various industries and functional departments, and a list of collaboration tools designed to facilitate remote workers.
Yamdu
1 ratings
1 reviews
Yamdu is a production management software for visual content. It combines individual tools for all departments and stages of a film, television or commercial production. Yamdu is designed to be the central platform for crew members and to provide information in a fast, simple, efficient way. Yamdu…
Tabillo
1 ratings
1 reviews
Tabillo is a customizable, web-based CRM - Customer Relationship Management platform. Tabillo is a collaborative enterprise level application that is designed to help users centralize their knowledge and business activities across CRM, projects, files etc., for better productivity. According to the …
Intervals
1 ratings
1 reviews
Intervals is a project management solution built around three primary features: predictive analytics, time and expense tracking, and data-driven analytics.
Bolste
1 ratings
1 reviews
Bolste™ is a complete business operating system, designed to simplify work-life and help businesses grow by streamlining communication and collaboration. The system brings together separate applications – email, chat, tasks, file-sharing, calendars, and more – into a single, simple platform. Availa…
ZilicusPM
1 ratings
1 reviews
Zilicus is an enterprise-level project management solution with capabilities such as meeting management, risk management, and collaboration.
Teamleader
1 ratings
1 reviews
Teamleader is a user-friendly and feature-rich platform which combines CRM, invoicing, and project management into one simple tool. The all-in-one tool aims to help small and medium-sized enterprises organize their sales processes & workflows, communicate effectively & build better relations…
Remember the Milk
1 ratings
1 reviews
Remember the Milk is a task management and to-do list application from the company of the same name headquartered in San Francisco.
TickTick
1 ratings
1 reviews
TickTick from the company of the same name in San Francisco is presented by the vendor as a simple and effective to-do list and task manager that helps users make schedules, manage time, and organize all aspects of life.
Output Time
1 ratings
1 reviews
Output Time is a collaboration tool that bundles Project management, Time tracking, Invoicing, Team Collaboration and Expenses Management etc. It is available as Online and Self-Hosted Project Management versions.
ProWorkflow
6 ratings
1 reviews
ProWorkflow is a project management software with dashboard, collaboration, and timeline management capabilities.
Workrooms
1 ratings
1 reviews
Get work done faster in one place. Workrooms® is the Collaboration tool combining the world of Project & Task Management with a full-fledged enterprise level cloud storage including file annotations, meta-information, preview, review & approval. Workrooms® is best used by teams of 5 or more…
Resource Guru
2 ratings
1 reviews
Resource Guru is a resource scheduling solution. The solution is based around a central bookings calendar that gives users a high-level visibility of their resources and is designed to make resource planning simple.The vendor says that its drag and drop interface makes creating, editing, and moving …
MindGenius
2 ratings
1 reviews
MindGenius is a project management software built around capabiliities such as map creation, meeting management, and strategic planning.
Goodwerp
3 ratings
1 reviews
Goodwerp is an online business management platform geared towards teams and service firms worldwide. The platform covers essential tools to run and manage a small-business. It features: project management, task management, notes, storage, time management, pipeline management, finance, budgeting, and…
Celoxis
3 ratings
1 reviews
Celoxis is an all-in-one, customizable project management and work collaboration platform targeted for mid-to-large sized businesses. Some key features include portfolio management, robust scheduling, costing, revenue forecasting, advanced resource capacity/utilization management and custom apps. Th…
ProjectManager.com
4 ratings
1 reviews
ProjectManager.com is a cloud-based project management software. Features include free file storage, client logins, unlimited projects and integration with Google Apps, Microsoft Word, Excel and Project.
LoadSpring
3 ratings
1 reviews
LoadSpring is a project management solution built specifically for IT teams.
Backlog
3 ratings
1 reviews
Backlog is a project management and bug tracking tool for teams that want higher productivity, greater visibility, and simple project tracking. Development teams can work together with Design, Marketing, IT, and more. Backlog is designed to get everyone on track by organizing work, teammates, proje…

Frequently Asked Questions

How do I choose a project management tool?

1) Use the full free trial of the software you're considering. Set up realistic projects that you and your team would actually be working on. This helps you get a good feel for how difficult the tool is to use and how easy it will be to teach the rest of your team. Plus, you’ll walk away with an indication of if it has all the specific features and integrations you’re looking for.

2) Read reviews from fellow project management software users to get a better understanding of the pros and cons of each product you’re considering, the obstacles and challenges others in similar positions and companies have faced, and how they customized the tool to fit their circumstances.

3) Ask the vendor questions about all the features you’re looking for and the time it takes to fully learn the software. If your projects will require specific integrations, ask the vendor about these to see how deep the integration goes.

What are the most important features of project management software?

Even though software buyers might be looking for different things in a project management solution, there is a high degree of agreement about the most important elements of a project management solution. These five product attributes are the most valuable to users:

  • Ease of use
  • Available integrations with other software
  • Project reporting
  • Flexibility of the software in terms of configuration
  • Ability to have a high-level view of project statuses, timelines, and dependencies

What is project management?

According to the Project Management Institute (PMI), the leading association for certifying project managers, defines project management as such:

Project management is is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. It has always been practiced informally, but began to emerge as a distinct profession in the mid-20th century. Project management can be applied to a variety of industries, but is most commonly associated with software development.