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Project Management Software

Best Project Management Software

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Project Management Software Overview

What is Project Management?

Project management involves a series of processes to support the initiation, planning, execution, completion and evaluation of projects. A project is a finite, temporary endeavor with a defined scope, set of resources, and end-goal; it is distinct from routine operations.


Project management software offers a set of tools and capabilities to organize the individuals and tasks associated with a project. Features include things like task management, resource management, document management and collaboration.


Project management tools are often used by project managers as well as team members or external resources involved in a project.


Project management is related to Project Portfolio Management (PPM); these products tend to be more comprehensive solutions that help strategically plan an entire organization's portfolio of projects from a top-down level. Some products fit both categories.

Online Project Management Software

Online or web-based tools can be licensed for a relatively low monthly fee and allow each user to collaborate in real-time and view the most up-to-date version of the project’s progress. There are hundreds of online project management apps available.


On-premise or desktop project management tools are also available. The classic example is Microsoft Project.

IT Project Management & Professional Services Automation

IT is a common use case for project management. IT project management refers to managing projects that relate to an organization’s specific information technology goals. It can involve projects for software development, IT services, hardware installations, network upgrades, website development, and data management or integration, to name a few examples.


IT project management is distinct from something like Professional Services Automation (PSA). With PSA, the focus is on revenue—managing and selecting the client projects that bring in the most revenue and require the fewest resources. IT project management is more internal and focused on prioritization—selecting the projects that will have the greatest business impact.


Agile vs. Waterfall

Two common development and project management methodologies are Agile and Waterfall; many project management tools accommodate both styles.


The Waterfall methodology focuses on eliminating risk by planning the entire project upfront. The core concept is that investing time upfront to design the project correctly helps save time in the end by avoiding the need to correct problems later on. One key trait of Waterfall is that it is sequential: one part of the project is completed fully before moving on to the next.


The Agile methodology is a newer approach to software development, and can also be used in other project management use cases. The Agile approach is incremental rather than sequential; work is done in modules or “sprints”, and the project priorities are re-evaluated at the end of each sprint. Ongoing feedback and evaluations refine the project scope. The approach is thus said to be more adaptable and nimble.

Collaboration and File Sharing

Project management software is closely related to collaboration tools and cloud storage software. Most project management tools offer collaboration and cloud storage features such as live chat, file sharing, email integration, and versioning. Many collaboration tools offer project and task management features as well.


Project Management Features & Capabilities

Typical project management solutions include the following capabilities:
  • Task Management
  • Resource Management
  • Gantt Charts
  • Scheduling
  • Workflow Automation
  • Team Collaboration
  • Support for Agile Methodology
  • Support for Waterfall Methodology
  • Document Management
  • Email integration
  • Mobile Access
  • Timesheet Tracking

Pricing Information

Most project management software is offered on a monthly, per-user subscription basis. Basic packages, often designed for smaller teams, can range from $10-25/user per month. Higher-tier plans, particularly those targeting enterprises or specific demographics like marketers or construction managers, experience much wider variation and less up front visibility in pricing. Some products price enterprise or bundled plans at anywhere from $99/user per month to $549/month flat.

There is some variation in pricing models between products. Some vendors offered free versions of their products, particularly for individual use cases compared to team-based or collaboratively-focused uses. Others offer flat per-month prices for a whole organization, rather than on a per-user basis.

More Resources

Project Management Products

Listings (126-150 of 237)

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Invantive is a solution provider for real estate developers and project driven companies. Based upon ten successful years of experience with project development and project management, the company says they can help their customers improve projects through their extendible but cost-effective soft...

We don't have enough ratings and reviews to provide an overall score.

Drinkle is a project management solution that helps businesses organize projects, manage teams, and assign tasks. Some key features include: Task Management, Leads Management, and Team Activities.

We don't have enough ratings and reviews to provide an overall score.

Gameplan is task management for teams. It can be used personally or it can be used by large companies to help them work on the right things in the right priority. It can be used for project management and task management. It can be used for team chat and collaboration. It can be used as a CRM. It...

We don't have enough ratings and reviews to provide an overall score.

Invantive is a solution provider for real estate developers and project driven companies. Based upon ten successful years of experience with project development and project management, the company says they can help their customers improve projects through their extendible but cost-effective soft...

We don't have enough ratings and reviews to provide an overall score.

Paskr is Internet based software that automates project management workflow and allows General Contractors to improve profitability, save time and increase productivity. Tasks that previously took hours can now be completed in minutes with 100% accuracy - recalculating, rework and non-value added...

We don't have enough ratings and reviews to provide an overall score.

Casual is a visual project management tool. Teams can use Casual to plan and execute the workflows of their projects.

We don't have enough ratings and reviews to provide an overall score.

Admation is cloud-based marketing project management software that is designed to help brands and ad agencies manage creative projects. Admation is fully integrated with Project Management, Approval Workflow, Resource Management and Digital Asset Management, providing teams with a complete soluti...

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Red Sequence are specialists in Azure, .NET, full stack JavaScript and associated Web technologies. They are refining and supporting Timestamp. The vendor says Timestamp is a cutting edge, responsively designed, cloud based project analysis, time tracking and expenses system. It&nbsp...

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RunRun.it is a project management solution built around task management to drive productivity.

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UK company Glasscubes offers their eponymous collaboration platform, featuring document management, file sharing and synchronization, and other project management tools.

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allex BOARD is a performance management built around features such as task management, collaboration, and streamlined coordination processes.

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Solo is a project management with capabilities such as time sheet management and invoicing capabilities.

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French company One2Team offers project management software.

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Project.net, from the company of the same name in Massachusetts, is a project management solution.

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ConceptShare provides solutions for the creative operations management market. The company's customers include: Macy’s, Sony and Microsoft. Founded in 2006, ConceptShare is based in Ontario Canada.

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Pinnacle Strategies is an international productivity improvement firm that provides project management solutions. Founded in 1992, Pinnacle Strategies is based in Plano, TX.

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MetaCommunications develops workflow and collaborative productivity solutions that help marketing and creative teams around the world be more productive. Meta's flagship product, Workgroups DaVinci™, is the only software solution to combine project management, online co...

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DreamTeam is a project management built around capabilities such as research, document, time, and expense management.