Reviews (1-25 of 108)
- It is very easy to use. Explaining it to a new user takes 15 minutes at most.
- The great API features make integrating other applications a piece of cake.
- Modular build, and easily customizable, so you only see what you use.
- Fast and reliable.
- Its mobile usability could be better. Simple features are missing, like adding photos to an existing call.
- The self-service portal should be a little bit more customizable.
- Fast to address incidents, reported by telephone
- Fast tool to get information about customers
- Modular, so we started with only incident management, but now we have change management, operations management, and object management
- Fast replies of questions.
- In the SSP it is not possible for our customers to get an export of their own incidents in, for example, Excel.
- Email notification of incidents in the organization, For example, to client managers at our site and customer site.
- Integration with other tools like Power BI, report manager.
- Cross-referencing tickets is easy by just typing the incident number.
- There are many reports available out of the box.
- Single Sign-On using SAML makes it easy and safer to log on.
- Almost inherent in these products is the sheer volume of forms. TOPdesk doesn't make it easier compared to other products (but also not harder)
- Probably the version we use (on-prem), but there is a firefox issue where the "x" (lower case) key does not work in the actions field. The capital works fine.
- TOPdesk provides easy to customize reports based on user or organization designed selections, allowing the data stored inside the helpdesk solution to be extracted, analyzed, and acted upon. Using simple visual queries, any user is able to build data extracts on the fly
- Importation of data is easy to arrange and insert into the system. From existing support requests to a customer knowledge database, the data can be imported once, or as part of a constantly updating system for user changes, asset management, or user-facing data.
- The ability to reply to emails to update tickets, both as the person making the support request and as the person working on the support request, makes it much easier to keep everyone informed as to the progress of the tickets and the eventual resolution.
- The initial setup curve is very high, with it being strongly recommended that you involve the company in the design and setup phases to be able to get the most out of the program. The complexity of the setup is more than offset by the functionality of the product.
- TOPdesk Lite is easy to implement.
- The Dashboard shows at a glance how many calls are open, which categories these calls relate to and how the calls are received.
- In addition, there is a multitude of reports available to help you find out for yourself what you would like to know from your data.
- The mail import functionality saves a lot of work: by sending all calls to one email address, they are automatically imported into TOPdesk Lite.
- One of the improvements I would like to have is the ability to make my own reports in TOPdesk Lite. At the moment I can use (quite a number) of pre-defined reports. But for the report I really want, I still have to export the data to Excel and create in Excel my TOPdesk report.
- For Topdesk Lite, I would like to have the possibility (at the start) to do the import of old calls that were registered in another system (or in Excel, in my case) myself. The only way it can be done now is to let Topdesk do/make the import itself (and this means extra costs). Also, the template for People (Pesonen) could do with more instructions.
- Ease of use: TOPdesk has intuitive interfaces, you find everything you need without problems.
- Another positive point, and this I believe to be unanimous among its users, is the quality of the self-service portal. It is fantastic if you manage to insert a good database and knowledge, this will help in cases of small problems where the client will quickly find the solution and they don't need a call, saving the time of the support and relationship team.
- Another point I like about TOPdesk is its constant upgrades. this shows that the development team remains committed to bringing improvements to the customers of the product.
- The TOPdesk support and customer relationship team are incredible, they are solicited and provide quick service to any problem you have with the product.
- I would like the form designer that comes integrated with TOPdesk to be improved, not that it is horrible or something that can not be used, but it would be interesting if it was given more resources that would allow you to make forms that are not so basic and limited.
- The process of installing TOPdesk is somewhat complex. I think it could be more intuitive, although if you have a serious problem with it, their technical support offers great support and accompanies you throughout the installation process.
- Consulting approach to implementation
- Ease of use
- always on (Cloud)
- System is made up of modules which is good for the scalability, however, there is duplication of configuration effort if you have many of the modules. Ie. L1 and L2 tickets require all actions and events to be duplicated if they are the same.
- Survey module might be better suited as an integration with market leader engine.
- SSP forms could be more flexible if they were HTML capable to provide users a better UI
- Enable the ability to import and export forms, templates, configurations via a customer marketplace. We could upload a good template or rule and other customers could down load it and use it (with a few configuration changes)
- Knowledgebase articles could be HTML capable for improved user UI. Allow users to subscribe to KB articles and social media.
- Allow users to update their user profiles with additional details (ie cell #, social media links, education, courses etc.)
- Add education and training/courses to user profiles. This could provide organizations the ability to manage training.
- Add task management. Not everything is a ticket. Many department activities that are requested or managed do not need to be a support ticket. Often meetings generate tasks that could be added to Topdesk. A task could be attached to an operator with task name, description, due date, perhaps even a checklist. Then email templates can be added to notify the requestor when complete.
- Project module is lacking some of the basic details and metrics found in portfolio management (budget, summary, start date, target date, expenses, assets, time management). Project templates could be improved.
- Could use a time and expense management. Expenses, time by ticket, project, task and/or a simple timesheet and expense sheet for approvals.
- Finish the Asset modules to eliminate working with 2 asset modules.
We are planning to onboard the maintenance department.
- Change management request for cell phones with dual approval.
- Change management request for VPN access with dual approval.
- Inventory control with TOPsis scan.
- More customizing flexibility in the SSP... ex.: iFrames.
- All change management approval process visible within the SSP during manager approvals.
- Versatility. The ability to customize the interface.
- The ability to customize workflows for Incident and Change management is the best I have seen.
- The ability to segregate customer groups and manage them in one instance of TOPdesk is great.
- Would love to see stronger Self Service functionality, such as AI.
- Would like to see TOPdesk further embrace customer management of the platform.
- This is a bit more subjective: The interface continues to improve, but I would like to see it be a bit more intuitive.
- The ability to customize it.
- Ability to access anywhere there is an internet connection.
- Maybe a little easier to customize.
- Fix the Canadian phone support number. I called a few times and it just rings and rings.
- Be able to drag and drop a pic into the comment area while updating a ticket.
- Registration of incidents is very easy and doesn't take a lot of time. By pre-configuring options for the registration process, you can add a first or second line incident very quickly with all the information needed for the person who is going to solve the problem.
- Registering new hardware is simple and goes very quickly. For example, adding 100 new laptops (all the same model of course) is done in a few minutes time. Just add one complete new item and after saving this item you can copy 99 more. Just change the serial number and your ready.
- If anything goes wrong with the program, or you just simply do not know how to register something or how a certain list has to be made, you can just call or e-mail the TOPdesk tech department and they will help you get on your way again.
- I really cannot think of anything that I miss or would like to improve on TOPdesk. Every update or new version has the right tweaks so you do not have to learn the program all over again and this is a big plus.
- The Self Service Portal is very powerful and easily customized with forms. Also getting results from within the knowledgebase while typing the subject of a new call, prevents some users from submitting a new call, because they already found the solution to their issue.
- Intuitive interface for the Self Service Portal and the operators. TOPdesk is not difficult to use.
- Inegration between the different modules in TOPdesk. For instance: an incident can easily be promoted into a change.
- The Self Service Portal can use some more customizability. It would be great if it would be possible to drag and drop certain modules on different places on a (sub)page. For instance the location of knowledge items of major incidents and field with just text.
- KPI's could be better. For instance a KPI that could trigger on the percentage of calls that have gone past their target date. Absolute number don't work in all situations.
For the IT department TOPdesk fulfills it's role as a service desk tool and CMDB. We have all the businesses we support listed and their hardware in the CMDB. And hardware and user are linked.
- TOPdesk is very good in automating emails.
- All user questions can be routed through TOPDesk.
- Powerfull CMDB.
- Ease of editing the CMDB.
- Mailing updates to customers with a one click button (though that might be a local (lack of) configuration).
- Timer for working on tickets.
- Ease of use: TOPdesk is straightforward and easy to use for both operators and users.
- Support: the support provided by TOPdesk is of high quality level. I have always been satisfied with support.
- Flexibility: TOPdesk is customizable enough to allow it to fit within your organisation.
- Security: it is not so easy to set up and maintain a different level of access to the actual data in TOPdesk.
- Reporting: Reports are not so flexible. The new Reporting API is allowing for more flexibility but still needs improvement and focus.
- Self Service Desk for endusers works fine. Information about our services is easy to present. We use forms to guide user input and present the info to the right operator.
- We use incident management, change management and operational managent (recurring activities). It is all presented in one tool. Dashbords can be better to give more overview but the current release is almost fine.
- Single Sign On with Azure AD works great!
- Topdesk offers a Kanban planning overview. Incident management uses the Kanban board. Change management does not. This is a big loss.
- New asset managent is not completed. Reports and selections on assets are not availible. Basic function I think.
- Contract managent version history is not always easy to understand.
- Very good incident management tool. Within one year we will be using this for almost all our departments to manage their incidents and questions.
- Good Change Management Tool. From the incident management module we can start change management for some issues with a nice workflow beyond it.
- The Self Service Portal is for the users an archive for a lot of procedures, users can manage their own call, questions etc. And because we are gonna use TOPdesk for HRM and Payroll all our employees will have an account and we will all be speaking the same language.
- Because we are using the new Topdesk version just for a short time it is difficult to answer this question.
- We will be evaluating the application all the time and will communicate any missing functionality with Topdesk.
For our customers, we also have planned reports for SLA reports.
- Support by TOPdesk is excellent. Until now, we didn't have any issues when support was requested.
- The latest version supports ADFS/SAML authentication. In the former version, this was an add-on you should buy.
- Continues development of the product bearing in mind the user's input.
- Copy and paste functionality of pictures.
- Approval by "managers" of simple changes. Currently, only Extensive Change has this functionality.
- Rich text formatting in Change Management module.
- Rating of Changes, currently only a rating of an incident can be used.
Less suited for: For Change Management (simples changes) we miss the functionality that a "Manager" can approve a change from within the Self Service Portal.
- It is a easy to use tool, with many out of the box standard utilities which help defining the IT process.
- The CMDB module is a great way of keeping sight of hardware en software. We use it for creating reports and keeping track of our items.
- The change process is very comprehensive and can be used for different types of workflows.
- For us the change module is to comprehensive, and we use it only in a light form.
- Incident management and following up. The knowledge base is very helpful for us to look back to previous issues and to know what the solution was.
- We like the plan board so much - it is easy and native.
- Contract management is helpful for us to know when contracts are ending and with the e-mail warning, we are able to extend the contract before the contract is overdue.
- Sometimes the interface is a bit confusing as there are parts in ettings management and other parts in the module management.
- Here in Rwanda internet is not stable, so when there is a short hick-up the connection has been lost and will not come back automatically
- The signaling system is outstanding. Everybody can work with it. It is clear and easy to use. Information can never be lost.
- The new knowledge system works really well. Colleagues are able to search for items. The connections between several items make it all easier.
- The variety of possibilities and connections between items is very nice.
- Some features within the knowledge database could improve. Such as layout possibilities, inserting images (quite difficult), search possibilities (does not search for half words for example).
- We would like to have more flexibility within the system. For example, we would like to be able to determine which items are obliged within the reservation module.
- The possibility for more 'open' courses at TOPdesk would be nice. I would like to follow some courses, but most are for a team internally. I'm alas alone.
- It's very easy for users to log calls.
- The knowledge base is a very powerful tool to assist in self-service.
- Since TOPdesk is based on ITIL it's very easy to grasp how the individual modules relate to one another.
- Insightful reports are relatively easy to set up.
- The ability to use a smartphone (or even tablet) to scan a barcode or QR-code to log a call relating to that asset would be a great improvement.
- When logging a call, the user could benefit from instant suggestions taken from the knowledge base.
- Integrated chat w/ internal support staff would be a nice feature.
- Registering incidents (quick and complete)
- Monitoring status incidents
- Reports and overviews of incidents (for management)
- Sometimes hard to find incidents and other items, also regarding to the configuration
- Complicated menu structure
- Hard to understand the process flow
- It creates a very plain system wich is easy to understand for the employees.
- The amount of features within TOPdesk makes the sky unlimited. It is so advance that there simply isn't a "no" when you want something done in TOPdesk.
- On the management side, it's pretty hard to find and edit specific items if you don't know where to find it. It could be a bit more organized and easy for people who have to manage TOPdesk in their environment.
If they only have a few users, then it is less appropriate. It's easy to use and can be used in small and large companies. You can setup TOPdesk to your own preferences.
Externally, we provide support for both end users and dealers of our products. Our customers register their reports at Inepro by telephone, e-mail and via TOPdesk's self-service portal. Via the self-service portal, customers have insight into the status of their reports. Customers can make use of the knowledge base we have built up within TOPdesk. We also use TOPdesk for the distribution of new software releases, training materials and manuals.
- TOPdesk provides insight into and an overview of the status of service and support calls. This gives us a good insight into whether we comply with the agreed service contracts with our customers.
- TOPdesk has an easy to operate and clear service portal for our customers.
- We use TOPdesk for the distribution of new software and firmware to selected customers. We also use TOPdesk to share knowledge with our dealers. TOPdesk is a perfect medium for Inepro for this purpose.
- Keeping track of the time per incident is easy, so employees are not hindered from keeping track of this.
- An incident on which many mutations have been made, loses a clear overview. Reports can no longer be seen completely and clearly on the screen.
- Recognition of equal or similar incident reports could be improved.
- We missed good interaction with modern communication tools such as WhatsAPP.
For the registration of long-term issues, the package lacks a strong overview.The various possibilities for users to create reports (self-service portal, e-mail, telephone) are strong. Especially when it concerns one on one communication. TOPdesk has fewer possibilities for us to communicate with groups of users.
TOPdesk Scorecard Summary
Feature Scorecard Summary
1. Easy to use, quick to set up
2. Suitable for IT, FM or HR.
3. Seamless integrations with other packages.
4. Guaranteed service excellence.
5.Attractive and flexible licensing model TOPdesk has 20+ years experience in helping 5000+ organizations worldwide deliver the best service.
TOPdesk has a unique license model: - Modular: Select the modules you need and easily expand as your business grows - Saas or On premise - Unlimited number of assets. Successful asset management should not be dependent on the license of your product. - End users OR service agents based, whichever fits your situation best. If you are looking for flexibility in the number of agents for e.g. extra busy times of the year, the flexible end user license lets you add agents without any restrictions, no day passes needed.
TOPdesk Customer Size Distribution
|Small Businesses (1-50 employees)||5%|
|Mid-Size Companies (51-500 employees)||55%|
|Enterprises (> 500 employees)||40%|
TOPdesk Support Options
|Free Version||Paid Version|
|Video Tutorials / Webinar|
TOPdesk Technical Details
|Deployment Types:||On-premise, SaaS|
|Operating Systems:||Windows, Linux|
|Mobile Application:||Apple iOS, Android, Windows Phone, Mobile Web|
|Supported Languages:||English, Spanish, German, French, Portuguese, Dutch, Danish, Swedish, Hungarian, Italian, Polish, Norwegian|