Document Management Systems

Best Document Management Systems include:

Adobe Acrobat DC.

Document Management Systems TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Document Management Systems Overview

What are Document Management Systems?

Document Management Systems (DMS) provide enterprises with the capability to digitally capture and convert documents and files. Features of document management software may also extend to document storage, search and retrieval, and sharing. DMS reduces enterprise dependence upon space-consuming document printing hardware, printed paper, and file drawers.

Document management systems share featural overlap with Enterprise Content Management (ECM) or Digital Asset Management (DAM) platforms. However, document capture and manipulation is central to document management. This includes imaging, file type conversion, versioning, and metadata management, with document editing and access controls. An alternate approach to document management is to include templated document generation as a feature. This way paper document generation and sharing is not needed to begin with. These DMS often provide contract lifecycle management, and electronic signature as well.

Features of Document Management Systems

Document management systems provide the following feature set:

  • Imaging, mobile image capture

  • Versioning, automated

  • Metadata management

  • File type conversion

  • Document sharing & collaboration

  • Automated backup, archiving (i.e. integration)

  • Document publishing, public sharing

  • Policy-driven access and controls

  • Graphic-based object editing, manipulation

  • .pdf editing, fields

  • Customizable search, content location

  • Templates, electronic document builder

  • Integrated eSignature

Document Management Systems Comparison

To more easily compare Document Management Systems consider evaluating different options based on these factors:

On-Premise vs Cloud: Users tend to think about the pros and cons of an on-premise versus cloud-based document management system in terms of maintenance and access control. On-premise systems allow for more control on your end, whereas one of the advantages of cloud-based offerings is that most of the maintenance is the responsibility of your provider. Cloud-based systems also come in handy when users aren’t able to come into the office, but this does require an internet connection, unlike on-premise systems that can run offline. Ultimately, cloud-based systems have all the pros of on-premise systems, plus they’re more portable and accessible, unlike their on-premise counterparts.

Ease-of-Use: Given that document management systems by nature are meant to facilitate a traditionally by-hand-and-paper process, usability is one of its most important factors. With document management systems, you will certainly want to try out a demo before making a purchasing decision. Look for document management software that has a good search function for easily locating files within your system, and thus tagging them.

Security: Security is paramount with document management systems. This begins with the system allowing administrators to set up access controls and permissions. However, as with any system that handles business information, verify that the software you are considering clearly outlines the measures they take to keep your documents secure. This includes not only features specific to the particular software itself, but those that are implemented so that the software complies with both local and international security standards and regulations.

Pricing Information

More feature complete document management systems are generally offered on a cloud-based, software-as-a-service model and are available by subscription. 30-day free trials of document management systems are common. The most common pricing variable is the number of licensed users. Plans may also be priced according to the volume of contracts processed and managed. Some vendors offer perpetual licensing for simple document management products (e.g. .pdf editors, converters, etc). Also, ECM vendors may supply all the features required for document management as modules for their platforms.

Document Management Products

(1-25 of 152) Sorted by Most Reviews

Skyhatch Datarooms
Skyhatch Datarooms are specifically designed to ease due diligence pains experienced when running high-stakes deals involving external parties.They are virtual datarooms with innovations in workflow.
Redtail Imaging
Redtail Technology in Gold River, California offers their Imaging software, a document management solution dedicated to storing, sharing (securely) and backing up images.
Dokmee is document management software from OfficeGemini headquartered in Houston, Texas.
OptiView Document Management
OptiView is a document management solution from Advanced Processing & Imaging.
docGenix is a document management option from Innodata.
OneSource DigitalPaper XE
OneSource DigitalPaper XE is a document management system from ePlus headquartered in Herndon, Virginia.
FileBRIDGE is a document management system developed by Archive Systems, which was acquired by Access Information Management in December 2015.
CI Technologies (also known as CICAD Technologies) in Vancouver offers MakeNOTE, a document management solution.
Doccept is a document management software offering from Kensium Solutions. It includes features such as browser-based deployment and intuitive interfaces.
iAnnotate Enterprise
iAnnotate Enterprise is a document management software offering from Branchfire. It includes features such as managing your organization's mobile workflow and configurable access to sharing features and remote document storage, all without touching personal data on-device.
MetaViewer is a document management software from Metafile Information Systems.
SMARTworks is a document management software offering from Taylor Communications (formerly Standard Register). It includes features such as channel marketing and a customer communications management solution.
Sword AchieverPlus
Sword Achiever (of the Sword Group) offers AchieverPlus, is an enterprise quality management software offering from Sword Group.
Ademero Content Central
Content Central is a document management software offering from Ademaro. It includes features such as search & retrieval and forms processing.
Cabinet SAFE is a document management system to support a paperless office.
Treeno Software in New Hampshire offers their eponymous platform for document management.
DocuVantage OnDemand
DocuVantage OnDemand is a document management solution from Document Advantage Corporation in Tampa, Florida.
Ricoh Content Manager (formerly DocumentMall)
Ricoh Content Manager (formerly known as DocumentMall) is a cloud-based document management system from Ricoh.
eBridge is a document management system from the company of the same name in Tampa, Florida.
eQuorum ImageSite Suite
eQuorum Corporation offers the ImageSite Suite, a document management system.
DocuPhase is a browser-based document management system from the company of the same name (formerly iDatix).
DynaFile is a cloud-based document management system from the company of the same name in Colorado.
SearchExpress Document Management
SearchExpress Document Management SearchExpress lets users index, workflow, search and manage paper documents as well as digital documents, which the vendor says can help save time and money. SearchExpress is integrated with the user's ERP systems to read data from and view documents from the ERP …
IntelliEnterprise is an Intranet Software Suite for managing content and processes. It lets organizations manage and efficiently distribute relevant content, offers integrated security, customizable applications and workflows for process automation, social tools to connect employees across departmen…
Enterprise Explorer
Enterprise Explorer is designed to offer a simple and intuitive way for professional business process modeling on Microsoft platforms. Enterprise Explorer transforms an individual Visio® workplace into a powerful multi-user platform operating on a basis of centralized process repository, which opens…