Best Document Management Systems86Document management systems (DMS) encompass a set of capabilities for storing, sharing, and converting documents and files in a way that reduces dependence upon, or eliminates entirely, hardware and paper document generation and storage. Central to document management is imaging, file type conversion, versioning, and metadata management with document editing and access controls. Document management type features might also be contained in an enterprise content management (ECM) system or a digital asset management (DAM) system.fileplan1https://media.trustradius.com/product-logos/mo/Ml/VEI9T1VZEZLS-180x180.JPEGDokmee2https://media.trustradius.com/vendor-logos/8a/lk/FGAFHNSD69XC-180x180.JPEGOptiView Document Management3https://media.trustradius.com/vendor-logos/aR/9M/M9VCPRXCAWOK-180x180.PNGdocGenix4https://media.trustradius.com/product-logos/fT/If/7G044TDDS3TE-180x180.JPEGOneSource DigitalPaper XE5https://media.trustradius.com/vendor-logos/Mk/d6/HGK2BP374T8F-180x180.JPEGFileBRIDGE6https://media.trustradius.com/vendor-logos/eo/4o/LFFCS0KWMTZK-180x180.PNGMakeNOTE7https://media.trustradius.com/product-logos/SD/4M/I506MHV4OA5W.pngDoccept8https://media.trustradius.com/vendor-logos/ae/S0/KU5ITTSDDSSK-180x180.PNGiAnnotate Enterprise9https://media.trustradius.com/product-logos/dH/BV/B0JJSCD5RKL7-180x180.PNGMetaViewer10https://media.trustradius.com/vendor-logos/71/Hz/LK03GE03Q6HS-180x180.JPEGSMARTworks11https://media.trustradius.com/vendor-logos/F5/aq/PFDI8DPPNPA9-180x180.JPEGSword AchieverPlus12https://media.trustradius.com/vendor-logos/Oi/oo/N199OT2N9J1A-180x180.JPEGAdemero Content Central13https://media.trustradius.com/vendor-logos/S7/ZF/HJAPTC0CFEO1-180x180.JPEGPSIGEN SAFE14https://media.trustradius.com/vendor-logos/TZ/fs/O2AD0M59IF2X-180x180.PNGTreeno15https://media.trustradius.com/vendor-logos/Tg/fD/7PI3KVEI1T39-180x180.JPEGDocuVantage OnDemand16https://media.trustradius.com/vendor-logos/AP/Ue/B0ZFFMID90PO-180x180.PNGRicoh Content Manager (formerly DocumentMall)17https://media.trustradius.com/vendor-logos/f1/OZ/PTBT63GN6C2U-180x180.JPEGeBridge18https://media.trustradius.com/vendor-logos/cq/cI/NJT0P0EH1ZDU-180x180.PNGeQuorum ImageSite Suite19https://media.trustradius.com/vendor-logos/w5/5d/JDSVIKHQUWHO-180x180.PNGDocuPhase20https://media.trustradius.com/vendor-logos/Bt/9V/93VU4GTLUR5S-180x180.JPEGGLOBODOX21https://media.trustradius.com/vendor-logos/Ml/Jz/3T8V3670REIE-180x180.PNGDynaFile22https://media.trustradius.com/vendor-logos/e4/Oh/5C1T74MMTRZ1-180x180.PNGSearchExpress Document Management23https://media.trustradius.com/product-logos/QN/vf/OS3HVSATT01U-180x180.JPEGEnterprise Explorer24https://media.trustradius.com/product-logos/9C/8H/9U0X4PQWTAJG-180x180.PNGLogicalDOC25https://media.trustradius.com/product-logos/oK/Tt/9UNMRTHQ7GPK-180x180.JPEG

Document Management Systems

Best Document Management Systems

TrustMaps are two-dimensional charts that compare products based on satisfaction ratings and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Document Management Systems Overview

What are Document Management Systems?

Document Management Systems (DMS) provide enterprises with the capability to digitally capture and convert documents and files. Features of document management software may also extend to document storage, search and retrieval, and sharing. DMS reduce enterprise dependence upon space-consuming document printing hardware, printed paper, and file drawers.


Document management systems share featural overlap with Enterprise Content Management (ECM) or Digital Asset Management (DAM) platforms. But document capture and manipulation is central to document management. This includes imaging, file type conversion, versioning, and metadata management, with document editing and access controls. An alternate approach to document management is to include templated document generation as a feature. This way paper document generation and sharing is not needed to begin with. These DMS often provide contract lifecycle management, and electronic signature as well.

Features of Document Management Systems:

Document management systems provide the following feature set:

  • Imaging, mobile image capture

  • Versioning, automated

  • Metadata management

  • File type conversion

  • Document sharing & collaboration

  • Automated backup, archiving (i.e. integration)

  • Document publishing, public sharing

  • Policy-driven access and controls

  • Graphic-based object editing, manipulation

  • .pdf editing, fields

  • Customizable search, content location

  • Templates, electronic document builder

  • Integrated e signature

Pricing Information

More feature complete Document Management Systems are generally offered on a cloud-based, software-as-a-service model and are available by subscription. 30-day free trials of document management systems are common. The most common pricing variable is the number of licensed users. Plans may also be priced according to the volume of contracts processed and managed. Some vendors offer perpetual licensing for simple document management products (e.g. .pdf editors, converters, etc). Also, ECM vendors may supply all the features required for document management as modules for their platforms.

Document Management Products

Listings (76-100 of 141)

We don't have enough ratings and reviews to provide an overall score.

fileplan is simple document management in the cloud that enables consistent, planned filing with document control and collaboration. The vendor (Radix Software) says fileplan helps teams apply simple, common sense principles to organize and control their documents since the software is quick to impl…

We don't have enough ratings and reviews to provide an overall score.

Dokmee is document management software from OfficeGemini headquartered in Houston, Texas.

We don't have enough ratings and reviews to provide an overall score.

docGenix is a document management option from Innodata.

We don't have enough ratings and reviews to provide an overall score.

FileBRIDGE is a document management system developed by Archive Systems, which was acquired by Access Information Management in December 2015.

We don't have enough ratings and reviews to provide an overall score.

CI Technologies (also known as CICAD Technologies) in Vancouver offers MakeNOTE, a document management solution.

We don't have enough ratings and reviews to provide an overall score.

Doccept is a document management software offering from Kensium Solutions. It includes features such as browser-based deployment and intuitive interfaces.

We don't have enough ratings and reviews to provide an overall score.

iAnnotate Enterprise is a document management software offering from Branchfire. It includes features such as managing your organization's mobile workflow and configurable access to sharing features and remote document storage, all without touching personal data on-device.

We don't have enough ratings and reviews to provide an overall score.

MetaViewer is a document management software from Metafile Information Systems.

We don't have enough ratings and reviews to provide an overall score.

SMARTworks is a document management software offering from Taylor Communications (formerly Standard Register). It includes features such as channel marketing and a customer communications management solution.

We don't have enough ratings and reviews to provide an overall score.

Sword Achiever (of the Sword Group) offers AchieverPlus, is an enterprise quality management software offering from Sword Group.

We don't have enough ratings and reviews to provide an overall score.

Cabinet SAFE is a document management system to support a paperless office.

We don't have enough ratings and reviews to provide an overall score.

Treeno Software in New Hampshire offers their eponymous platform for document management.

We don't have enough ratings and reviews to provide an overall score.

eBridge is a document management system from the company of the same name in Tampa, Florida.

We don't have enough ratings and reviews to provide an overall score.

DocuPhase is a browser-based document management system from the company of the same name (formerly iDatix).

We don't have enough ratings and reviews to provide an overall score.

GLOBODOX is a document management and control system from Indian company ITAZ Technologies.

We don't have enough ratings and reviews to provide an overall score.

DynaFile is a cloud-based document management system from the company of the same name in Colorado.

We don't have enough ratings and reviews to provide an overall score.

SearchExpress Document Management SearchExpress lets users index, workflow, search and manage paper documents as well as digital documents, which the vendor says can help save time and money. SearchExpress is integrated with the user's ERP systems to read data from and view documents from the ERP …

We don't have enough ratings and reviews to provide an overall score.

Enterprise Explorer is designed to offer a simple and intuitive way for professional business process modeling on Microsoft platforms. Enterprise Explorer transforms an individual Visio® workplace into a powerful multi-user platform operating on a basis of centralized process repository, which opens…

We don't have enough ratings and reviews to provide an overall score.

LogicalDOC is designed to help organizations gain control over document management, with a particular focus on fast content retrieval and business process automation. The vendor says their solution enables teams to create, co-author, and coordinate any amount of documents. Additionally, the vendor s…

TrustRadius Top Rated for 2019

2019 Top Rated Document Management Systems

There are plenty of options out there, but here's our shortlist of the best Document Management Systems. These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. To qualify, a product must have 10 or more recent reviews and a trScore of 7.5 or higher, indicating above-average satisfaction for business technology. The products with the highest trScores appear first on the list. Read more about the Top Rated criteria.

Smallpdf

18 ratings

PDFelement

86 ratings

Adobe Acrobat DC

1064 ratings