Skip to main content
TrustRadius
Webexpenses

Webexpenses

Overview

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…

Read more
Recent Reviews

great product

10 out of 10
April 22, 2024
Incentivized
We use this to claim back any expenses that we haven't been paid for, these include things like registration fees or any overtime payment. …
Continue reading

Easy to use

9 out of 10
April 22, 2024
Incentivized
We use Webexpenses across the whole Atlanta Group, with more than 2000 employees across the UK. I started being aware of Webexpenses …
Continue reading
Read all reviews

How Webexpenses Differs From Its Competitors

Time Savings

Previously paper forms would have to be filled in and receipts attached and submitted to finance for processing and also signed by relevant authorizer, this is now done completely online and from anywhere
Continue reading

Time Savings

Easy to submit all claims and it is sent to the director for approval which makes it much quicker and faster to get paid back for expenses. Rather than it being a huge back-end process that ends up being passed through tons of people, it's a nice easy process that is almost automatic.
Continue reading

Time Savings

As mentioned previously the app is a great way to save time when claiming back due to the ability to use the phones camera directly to the app. This saves emailing the receipt photos to your email and uploading when you can do it straight from the app. Its great!
Continue reading

Time Savings

As an employee, Webexpenses has helped me to quickly submit relevant expenses and get them approved with less effort than before. The claims process is simpler and faster than many other platforms I have used in the past, and it allows you to itemize claims and organize each item accordingly.
Continue reading

Time Savings

I have been using Webexpenses to make claims for my overtime payment, this has saved me contacting my manager and HR representative each time I need to make a claim, it is a straightforward, simple process where I upload the number of hours I have done. This is then approved by the HR department …
Continue reading

Time Savings

I guess it is easy to just upload the documents you have to prove that you need a reimbursement instead of printing it and presenting it in paper.
Continue reading

Time Savings

Photo copies are accepted, no additional checking by the user, or separate reporting for mileage. Claims approval fast and efficient.
Continue reading

Time Savings

Saves time for accounting department by automatically importing the credit card statements. This also speeds up our end so we don't have to pass invoices around to different people.
Continue reading

Time Savings

I have used it to get reimbursed for personal development tools, such as courses, that helped me get promoted into a different department. In addition, I've also used webexpenses for the purposes of teambuilding activities, by organizing barbecue summer nights, for which the company allowed me to …
Continue reading

Time Savings

It has saved me printing and manually writing out my claims. Reducing paper waste and helping to keep the business carbon neutral.
Continue reading

Time Savings

I have used it to manage my own internal expenses, but have not used it to automate many processes. I have only used it for a very manual process because I am an individual contributor and am not managing any expenses, team members, or items that are expensed other than my own.
Continue reading

Time Savings

The customisable export is useful for businesses as it can be tailored to individual needs. Some fields are not exportable which seems strange. As mentioned before it can be buggy. People often complain to me they can't see fields or their input disappears. Some issues are down to users not being …
Continue reading

Time Savings

Webexpenses has allowed all staff to have a reduction in time submitting claims and the managers have more time due to the ease approvals are managed. Scanning and reading of receipts works well
Continue reading

Time Savings

The credit card statements are uploaded to Webexpenses and then it gets automatically converted to a expense claim. After having a look at the transactions, you upload the receipts and match to the correct claim. It's then easy to code the claim as all the codes are already listed and you just …
Continue reading

Time Savings

Everyone is working remotely so being able to submit expenses without bringing receipts and paperwork into the office has been essential. Mainly because the office is closed and no one is there. The same is said with the authorization; it's very hard to get people in the office to sign piles of …
Continue reading

Time Savings

Yes it has been used for this process and makes it much easier. Everything is in one place and makes it easy to track and submit for approval. Usually it is approved quickly by the managers as they can quickly review what expenses are being submitted.
This means our expenses are processed quickly …
Continue reading

Time Savings

Claimed for parking tickets and travel millage as an employee. As head nurse I have had to put expense claims in out of the petty cash used in the practice. I have also had to use expense claims for cpd course booking for staff, staff treats and company essentials such as stationary etc....
Continue reading

Time Savings

Yes this was the primary driver for the deployment of the Webexpenses system across the business to save time and automate activities like invoice processing, claims submission, and expenses approval and payment
Continue reading

Time Savings

Webexpenses has saved me ending up with piles of receipts each month. I used to have piles of receipts in my glove box in my work bag and guaranteed not to be able to locate all of them at the end of the month. Now I press a few buttons and I am done this is minutes instead of hours.
Continue reading

Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 9 features
  • Payment Status Tracking (49)
    8.6
    86%
  • Duplicate Bill Detection (37)
    8.5
    85%
  • Customizable Approval Policies (38)
    8.5
    85%
  • Employee Expense Reporting (59)
    8.3
    83%

Reviewer Pros & Cons

View all pros & cons
Verified User
Administrator in Information Technology
Information Technology & Services Company, 51-200 employees
CP
Christine Pequignet
Senior Scientist
Met Office (Government Administration, 1001-5000 employees)
Return to navigation

Pricing

View all pricing

Entry-level set up fee?

  • $250
    Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $9.76 per month per user
Return to navigation

Features

Expense Management

Expense management features

8.1
Avg 8.0

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

8.5
Avg 8.0
Return to navigation

Product Details

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.

Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:

  • Google Vision-powered OCR receipt scanner
  • Petty cash management
  • Automatic policy compliance
  • Corporate card automatic Intelligent Matching
  • Integrated mileage tracking + verification
  • Integration with an existing ERP

The vendor describes the benefits of Webexpenses as including:

  • hours saved per claim
  • Increase visibility and spend projection
  • reduction in errors + fraud
  • ROI: system payback in an average of 3 months

Selling propositions of Webexpenses include:

  • Flat, active-user-only pricing
  • 24/6, in-house human support via chat, email, or phone, included
  • Over 100+ software and app and feature upgrades per year, included
  • Unlimited submissions per month once active, included
  • Custom system configuration to meet business requirements and expense policy

The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.

Webexpenses Screenshots

Screenshot of The Webexpenses mobile app, that captures receipts instantly.Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.Screenshot of Mileage tracking with Webexpenses.Screenshot of A display of expense-related spend, reported and tracked with customisable reports.Screenshot of The mobile app, where users' expenses can be built, submitted and approved.Screenshot of Webexpenses payments and expense reimbursements.

Webexpenses Video

Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.

Webexpenses Integrations

Webexpenses Competitors

Webexpenses Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported CountriesGlobal

Webexpenses Downloadables

Frequently Asked Questions

Webexpenses starts at $9.76.

Emburse Certify, Expensify, and SAP Concur are common alternatives for Webexpenses.

Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.

The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
Return to navigation

Comparisons

View all alternatives
Return to navigation

Reviews and Ratings

(1161)

Attribute Ratings

Reviews

(1-25 of 132)
Companies can't remove reviews or game the system. Here's why
April 25, 2024

basic user perspective

Verified User
Administrator in Information Technology
Information Technology & Services Company, 51-200 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (2)
N/A
N/A
Employee Expense Reporting
N/A
N/A
Corporate Card Reconciliation
N/A
N/A
Payment Management (7)
N/A
N/A
Customizable Approval Policies
N/A
N/A
Financial Document Management
N/A
N/A
Payment Status Tracking
N/A
N/A
Payment Audit Trail
N/A
N/A
Duplicate Bill Detection
N/A
N/A
Advanced OCR
N/A
N/A
Electronic Funds Transfer
N/A
N/A
April 24, 2024

Easy to use and speeds up expenses claims

Verified User
Consultant in Other
Staffing & Recruiting Company, 1001-5000 employees
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (1)
90%
9.0
Employee Expense Reporting
90%
9.0
Payment Management (7)
N/A
N/A
Customizable Approval Policies
N/A
N/A
Financial Document Management
N/A
N/A
Payment Status Tracking
N/A
N/A
Payment Audit Trail
N/A
N/A
Duplicate Bill Detection
N/A
N/A
Advanced OCR
N/A
N/A
Electronic Funds Transfer
N/A
N/A
April 23, 2024

Very clean and efficient to use. Easy to track current and historic claims

Verified User
Engineer in Information Technology
Information Technology & Services Company, 11-50 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (2)
20%
2.0
Employee Expense Reporting
20%
2.0
Corporate Card Reconciliation
20%
2.0
Payment Management (7)
50%
5.0
Customizable Approval Policies
50%
5.0
Financial Document Management
50%
5.0
Payment Status Tracking
50%
5.0
Payment Audit Trail
50%
5.0
Duplicate Bill Detection
50%
5.0
Advanced OCR
50%
5.0
Electronic Funds Transfer
50%
5.0
April 22, 2024

Simple and Effective Claims Management

Verified User
Employee in Information Technology
Insurance Company, 51-200 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (2)
85%
8.5
Employee Expense Reporting
100%
10.0
Corporate Card Reconciliation
70%
7.0
Payment Management (7)
91.42857142857142%
9.1
Customizable Approval Policies
100%
10.0
Financial Document Management
100%
10.0
Payment Status Tracking
100%
10.0
Payment Audit Trail
80%
8.0
Duplicate Bill Detection
80%
8.0
Advanced OCR
80%
8.0
Electronic Funds Transfer
100%
10.0
April 22, 2024

Webexpenses does the hard work for you.

Verified User
Manager in Other
Construction Company, 10,001+ employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (2)
45%
4.5
Employee Expense Reporting
40%
4.0
Corporate Card Reconciliation
50%
5.0
Payment Management (7)
24.285714285714285%
2.4
Customizable Approval Policies
50%
5.0
Financial Document Management
30%
3.0
Payment Status Tracking
10%
1.0
Payment Audit Trail
10%
1.0
Duplicate Bill Detection
20%
2.0
Advanced OCR
30%
3.0
Electronic Funds Transfer
20%
2.0
April 22, 2024

great product

Verified User
Employee in Other
Hospital & Health Care Company, 10,001+ employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (1)
100%
10.0
Employee Expense Reporting
100%
10.0
Payment Management (5)
70%
7.0
Customizable Approval Policies
40%
4.0
Financial Document Management
30%
3.0
Payment Status Tracking
90%
9.0
Payment Audit Trail
90%
9.0
Electronic Funds Transfer
100%
10.0
April 22, 2024

Easy to use

Verified User
Consultant in Finance and Accounting
Financial Services Company, 1001-5000 employees
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (1)
80%
8.0
Employee Expense Reporting
80%
8.0
Payment Management (3)
80%
8.0
Customizable Approval Policies
80%
8.0
Financial Document Management
80%
8.0
Payment Status Tracking
80%
8.0
April 22, 2024

Webexpenses, fast simple and effective

Verified User
Employee in Corporate
Construction Company, 501-1000 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (2)
95%
9.5
Employee Expense Reporting
100%
10.0
Corporate Card Reconciliation
90%
9.0
Payment Management (6)
95%
9.5
Customizable Approval Policies
90%
9.0
Financial Document Management
90%
9.0
Payment Status Tracking
100%
10.0
Payment Audit Trail
100%
10.0
Duplicate Bill Detection
90%
9.0
Electronic Funds Transfer
100%
10.0
April 22, 2024

Webexpenses review

MR
Malcolm Rowntree
Sales Manager
Obducat Technologies (Electrical & Electronic Manufacturing, 51-200 employees)
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (2)
N/A
N/A
Employee Expense Reporting
N/A
N/A
Corporate Card Reconciliation
N/A
N/A
Payment Management (7)
28.571428571428573%
2.9
Customizable Approval Policies
100%
10.0
Financial Document Management
N/A
N/A
Payment Status Tracking
N/A
N/A
Payment Audit Trail
100%
10.0
Duplicate Bill Detection
N/A
N/A
Advanced OCR
N/A
N/A
Electronic Funds Transfer
N/A
N/A
April 22, 2024

Great bit of software to speed up expenses throughout the business

Verified User
Professional in Information Technology
Mechanical Or Industrial Engineering Company, 201-500 employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (2)
50%
5.0
Employee Expense Reporting
50%
5.0
Corporate Card Reconciliation
50%
5.0
Payment Management (7)
58.57142857142857%
5.9
Customizable Approval Policies
60%
6.0
Financial Document Management
50%
5.0
Payment Status Tracking
80%
8.0
Payment Audit Trail
70%
7.0
Duplicate Bill Detection
60%
6.0
Advanced OCR
10%
1.0
Electronic Funds Transfer
80%
8.0
April 22, 2024

First impressions

JM
Javier Roberto Morales Estrada
Customer Support Associate
Wise (Financial Services, 1001-5000 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (2)
50%
5.0
Employee Expense Reporting
100%
10.0
Corporate Card Reconciliation
N/A
N/A
Payment Management (7)
40%
4.0
Customizable Approval Policies
100%
10.0
Financial Document Management
100%
10.0
Payment Status Tracking
80%
8.0
Payment Audit Trail
N/A
N/A
Duplicate Bill Detection
N/A
N/A
Advanced OCR
N/A
N/A
Electronic Funds Transfer
N/A
N/A
April 22, 2024

Great system to use, super easy and time saving.

MC
Mark Comley
Technical Supplier Relationship Manager
Admiral Group (Insurance, 10,001+ employees)
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (2)
70%
7.0
Employee Expense Reporting
90%
9.0
Corporate Card Reconciliation
50%
5.0
Payment Management (7)
N/A
N/A
Customizable Approval Policies
N/A
N/A
Financial Document Management
N/A
N/A
Payment Status Tracking
N/A
N/A
Payment Audit Trail
N/A
N/A
Duplicate Bill Detection
N/A
N/A
Advanced OCR
N/A
N/A
Electronic Funds Transfer
N/A
N/A
April 21, 2024

Raqeem's Review

Verified User
Engineer in Engineering
Transportation/Trucking/Railroad Company, 1001-5000 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management
N/A
N/A
Payment Management (4)
25%
2.5
Payment Status Tracking
100%
10.0
Duplicate Bill Detection
N/A
N/A
Advanced OCR
N/A
N/A
Electronic Funds Transfer
N/A
N/A
April 18, 2024

Better than nothing but still a flawed system.

Verified User
Director in Sales
Business Supplies & Equipment Company, 501-1000 employees
Score 6 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (2)
20%
2.0
Employee Expense Reporting
40%
4.0
Corporate Card Reconciliation
N/A
N/A
Payment Management (7)
N/A
N/A
Customizable Approval Policies
N/A
N/A
Financial Document Management
N/A
N/A
Payment Status Tracking
N/A
N/A
Payment Audit Trail
N/A
N/A
Duplicate Bill Detection
N/A
N/A
Advanced OCR
N/A
N/A
Electronic Funds Transfer
N/A
N/A
April 17, 2024

"does what it say on the Tin"

Verified User
Engineer in Engineering
Telecommunications Company, 1001-5000 employees
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (1)
80%
8.0
Employee Expense Reporting
80%
8.0
Payment Management (6)
13.333333333333332%
1.3
Financial Document Management
N/A
N/A
Payment Status Tracking
80%
8.0
Payment Audit Trail
N/A
N/A
Duplicate Bill Detection
N/A
N/A
Advanced OCR
N/A
N/A
Electronic Funds Transfer
N/A
N/A
April 17, 2024

Not bad for the price

Verified User
Employee in Finance and Accounting
Publishing Company, 501-1000 employees
Score 6 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (2)
95%
9.5
Employee Expense Reporting
100%
10.0
Corporate Card Reconciliation
90%
9.0
Payment Management (7)
11.428571428571427%
1.1
Customizable Approval Policies
N/A
N/A
Financial Document Management
N/A
N/A
Payment Status Tracking
N/A
N/A
Payment Audit Trail
N/A
N/A
Duplicate Bill Detection
80%
8.0
Advanced OCR
N/A
N/A
Electronic Funds Transfer
N/A
N/A
April 16, 2024

Great decision to use Webexpenses

Verified User
Manager in Information Technology
Information Technology & Services Company, 11-50 employees
Score 9 out of 10
Vetted Review
ResellerIncentivized
Webexpenses Feature Ratings
Expense Management (2)
100%
10.0
Employee Expense Reporting
100%
10.0
Corporate Card Reconciliation
100%
10.0
Payment Management (7)
27.142857142857146%
2.7
Customizable Approval Policies
N/A
N/A
Financial Document Management
N/A
N/A
Payment Status Tracking
100%
10.0
Payment Audit Trail
90%
9.0
Duplicate Bill Detection
N/A
N/A
Advanced OCR
N/A
N/A
Electronic Funds Transfer
N/A
N/A
April 16, 2024

Improves efficiency and productivity by automating your expense process

NI
Niz Islam
Service Delivery Team Leader
Origin Housing (Non-profit Organization Management, 201-500 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (2)
40%
4.0
Employee Expense Reporting
N/A
N/A
Corporate Card Reconciliation
80%
8.0
Payment Management (7)
18.571428571428573%
1.9
Customizable Approval Policies
N/A
N/A
Financial Document Management
N/A
N/A
Payment Status Tracking
N/A
N/A
Payment Audit Trail
N/A
N/A
Duplicate Bill Detection
50%
5.0
Advanced OCR
80%
8.0
Electronic Funds Transfer
N/A
N/A
April 16, 2024

Webexpenses is a useful tool for our business

Verified User
Consultant in Sales
Construction Company, 51-200 employees
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (2)
40%
4.0
Employee Expense Reporting
80%
8.0
Corporate Card Reconciliation
N/A
N/A
Payment Management (7)
N/A
N/A
Customizable Approval Policies
N/A
N/A
Financial Document Management
N/A
N/A
Payment Status Tracking
N/A
N/A
Payment Audit Trail
N/A
N/A
Duplicate Bill Detection
N/A
N/A
Advanced OCR
N/A
N/A
Electronic Funds Transfer
N/A
N/A
April 16, 2024

review of webexpenses

RS
Rory Sans
Sales Executive
James Latham Timber (Purfleet) (Paper & Forest Products, 201-500 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (2)
N/A
N/A
Employee Expense Reporting
N/A
N/A
Corporate Card Reconciliation
N/A
N/A
Payment Management (7)
N/A
N/A
Customizable Approval Policies
N/A
N/A
Financial Document Management
N/A
N/A
Payment Status Tracking
N/A
N/A
Payment Audit Trail
N/A
N/A
Duplicate Bill Detection
N/A
N/A
Advanced OCR
N/A
N/A
Electronic Funds Transfer
N/A
N/A
April 16, 2024

Webexpenses review

Verified User
Employee in Corporate
Veterinary Company, 1-10 employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (1)
100%
10.0
Employee Expense Reporting
100%
10.0
Payment Management (5)
70%
7.0
Customizable Approval Policies
50%
5.0
Financial Document Management
70%
7.0
Payment Status Tracking
80%
8.0
Payment Audit Trail
80%
8.0
Duplicate Bill Detection
70%
7.0
April 16, 2024

Webexpense review

LB
Leon Brydges
Technical Specialist
Daisy (Computer Networking, 5001-10,000 employees)
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses Feature Ratings
Expense Management (2)
N/A
N/A
Employee Expense Reporting
N/A
N/A
Corporate Card Reconciliation
N/A
N/A
Payment Management (7)
N/A
N/A
Customizable Approval Policies
N/A
N/A
Financial Document Management
N/A
N/A
Payment Status Tracking
N/A
N/A
Payment Audit Trail
N/A
N/A
Duplicate Bill Detection
N/A
N/A
Advanced OCR
N/A
N/A
Electronic Funds Transfer
N/A
N/A
Return to navigation