Overview
What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…
Great solution to a good price!
Does what we need, but can be over complicated
Webexpenses Useful for all.
A good app for your company expenses.
Webexpenses - provides efficiency to the things we hate to do!
Quick and basic review of a good system.
Make it easier
Webexpenses review.
Webex; recommended!! Can it be free for Charities? ;-)
Good value for money!
Webexpenses
Webexpenses
Webexpenses is Great!!
Web Expense Review
How Webexpenses Differs From Its Competitors
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Awards
Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards
Popular Features
- Payment Status Tracking (30)8.787%
- Payment Audit Trail (23)8.686%
- Duplicate Bill Detection (23)8.383%
- Employee Expense Reporting (36)8.282%
Reviewer Pros & Cons
Pricing
Entry-level set up fee?
- $250 Required
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $9.76 per month per user
Features
Expense Management
Expense management features
- 8.2Employee Expense Reporting(36) Ratings
Allows companies to track employee expenses to make cost-effective decisions.
- 7.9Corporate Card Reconciliation(19) Ratings
Allows companies to reconcile employee expenses with company card statements.
Payment Management
Features that allow for the management of payments across various forms of finance/accounting software.
- 8.7Customizable Approval Policies(22) Ratings
Policies for different types of approvals can be customized, sent to multiple approvers, automatically approved, etc.
- 8.3Financial Document Management(21) Ratings
Invoices, expense reports, and associated documents are stored within the platform for any future needs.
- 8.7Payment Status Tracking(30) Ratings
Tracks what stage payments are at in the process, from approval to receipt.
- 8.6Payment Audit Trail(23) Ratings
Allows admin users visibility into the entire payment process, from receiving the expense claim or invoice to the payee receiving payment.
- 8.3Duplicate Bill Detection(23) Ratings
Detects duplicate invoices or expense reports to prevent double payments.
- 8Advanced OCR(18) Ratings
Automatically imports information from invoices, receipts, expense reports, and other scanned documents into the platform.
- 8.8Electronic Funds Transfer(14) Ratings
Funds can be transferred via EFT as opposed to paper checks.
Product Details
- About
- Integrations
- Competitors
- Tech Details
- Downloadables
- FAQs
What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.
Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:
- Google Vision-powered OCR receipt scanner
- Petty cash management
- Automatic policy compliance
- Corporate card automatic Intelligent Matching
- Integrated mileage tracking + verification
- Integration with an existing ERP
The vendor describes the benefits of Webexpenses as including:
- hours saved per claim
- Increase visibility and spend projection
- reduction in errors + fraud
- ROI: system payback in an average of 3 months
Selling propositions of Webexpenses include:
- Flat, active-user-only pricing
- 24/6, in-house human support via chat, email, or phone, included
- Over 100+ software and app and feature upgrades per year, included
- Unlimited submissions per month once active, included
- Custom system configuration to meet business requirements and expense policy
The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.
Webexpenses Screenshots
Webexpenses Video
Webexpenses Integrations
Webexpenses Competitors
Webexpenses Technical Details
Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
---|---|
Operating Systems | Unspecified |
Mobile Application | Apple iOS, Android |
Supported Countries | Global |
Webexpenses Downloadables
Frequently Asked Questions
Comparisons
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Reviews and Ratings
(1156)Attribute Ratings
- 9.6Likelihood to Renew6 ratings
- 9.9Availability2 ratings
- 10Performance1 rating
- 8.1Usability717 ratings
- 7.3Support Rating334 ratings
- 5Online Training2 ratings
- 9.8Implementation Rating4 ratings
- 9.9Configurability2 ratings
- 9.9Product Scalability2 ratings
- 5Ease of integration1 rating
- 10Vendor pre-sale1 rating
- 9Vendor post-sale1 rating
- 8.4Webexpenses Requirements701 ratings
Reviews
(1-25 of 716)Excellent tool, easy to use
- Clean interface.
- App is very helpful when on the go.
- Fast and easy to use.
- Helpful videos.
- Would like to have notifications option when something has been approved or amended.
Great solution to a good price!
- Easy approval view
- Easy accountant view
- Easy claimant view
- Easy user administration
- the way to attach receipts to the claim could be better.
- Add new approvers need to be more friendly.
- Try to improve the user management.
Does what we need, but can be over complicated
- Compartmentalise invoices into the relevant cost centres
- Manage all invoices in one place
- Manage invoices on another person's behalf if they are on leave
- I always find it difficult remembering how to add a new expense and receipt. It is more long winded and complicated than it needs to be.
- I regularly have to select specific fields when approving expenses, so it would be useful if I could setup a default template so I don't need to manually change the same fields every time
Webexpenses Useful for all.
- No more paper process or paper to be stored for HMRC and auditing.
- Approval process.
- Improved speed of process expenses.
- Improved speed to repay expenses to staff.
- Expense input could be easier and more friendly.
- Checking of duplicate expenses.
- Ability to provide details & attachments to accompany the expenses.
- Assistance where there are errors.
A good app for your company expenses.
- Reports
- Expenses summary by user.
- Alert if they are duplicated claims.
- Uploading invoices as a group and not once a time and item.
- Type of file for uploading the invoices.
- Creating a new claim for mobile app is complicated.
Webexpenses - provides efficiency to the things we hate to do!
- Accurate expenses recording.
- User friendly.
- Simply to use.
- Integrate with more banks.
Quick and basic review of a good system.
- Site well laid out, very easy to navigate.
- Good notification system so claims aren't missed.
- Very good range of categories to select for claims.
- The map system, when submitting mileage, could be improved. Routes are often not the most efficient routes.
- Image storage. Better ability to use the same image for multiple claims, fuel, for example.
Make it easier
- Quick response.
- Flexibility.
- Immediate usage.
- Not able to monitor bills paid from other cards (shell card).
Webexpenses review.
- Reporting
- CSV Downloads.
- Approval Matrix.
- Reporting Could be broader.
- External Expense Approvals.
- More limiting on expense rules.
Webex; recommended!! Can it be free for Charities? ;-)
- Notifications
- Receipt scanning and AI
- Claim building
- Claim categorisation
- Claiming for millage, the maps function is great BUT it struggles if you go 'off-piste', taking a different rout to the one it suggests. I find it often gets confused and has me looping around roads I haven't driven.
- Sometimes the AI will change the value on my receipts even after selecting to use what I've typed in.
- Travelling alone, I do not always need to 'add people to the claim'.
- Why do I need to add myself to a claim? I'm the one claiming.
- When adding myself to the claim why is it mandatory to add the job titles of people? including myself!
When working with Children the focus is on them not what you're doing with receipts and invoices, it would be great if Webex offered this service for charities and voluntary organisations such as Scouts and Guides. Volunteering in Scouts I can see where the service would support how we work, we as volunteers are often out of pocket and with people leading busy lives, forget to make our claims. Being responsible for the finances I cannot justify paying for this service but I can see how the service would benefit tens of thousands of volunteers if Webex was available to charities discounted or even free...
Good value for money!
- Easy workflow of approvals.
- Quick response of the system.
- Easy of use of the web interface.
- Easy to configure.
- Reporting could be improved and more ad-hoc.
- Adding receipts could be made easier.
Webexpenses
- Very easy to use.
- Saves your inputs regardless.
- The format is excellent making it easy to navigate.
- You know where your are with your expenses.
- Sometimes it appears to be very slow.
- Accounts can sometimes take some time to clear expenses. It would be nice to have an update button to see why they have not been cleared.
- Updating receipts could be easier.
Webexpenses
- Submit claims.
- Attaches receipts.
- Approval process.
- First time users can find it a bit difficult.
Webexpenses is Great!!
- Address generates.
- it is easy to submit new claims.
- easy to add claims and submit receipts.
Web Expense Review
- Automation
- Notification
- Limits
- App
- Speed of UI
- Mandatory fields
WebExpenses User-only Review
- Uploading receipts via the mobile app
- Calculating mileage based on the postcodes inputted and most likely route
- Improve emailing receipts to account function - currently doesn't always upload despite following the process required
- Improve ability to amend mileage route calculated if this differs from the one generated
Streamlining Social Media Ad Spend with Ease
- Webexpenses excels in its ability to swiftly capture and process receipts using Optical Character Recognition (OCR) technology.
- The dashboard is very clear allowing me to view which claims are open, submitted, paid etc
- All my receipts are recorded in one place
- Improved training resources, such as video tutorials could be valuable.
Great user experience
- Calculates accurate milaege
- Gives preview of receipts, useful when approving
- Both the App and Desktop version work very well
- Being able to zoom in on a receipt, (from approver view)
Great platform to track and submit expenses and claims
- Easy to use
- Mobile app
- Reporting
- From experience, occasional crash while using app, but it's rare
- A separate tracker / report just for mileage claims
A user's perspective
- Attaching receipts to claims. Lots of format options.
- Ability to generate reports on expenses claimed over a particular period, such as mileage claims.
- Mobile app (iOS) is also very useful
- Search option for drop down menu when selecting the Category of claim. Can take quite a while finding the right option
- Occasional formatting bug where the bottom of the form is not visible and the page cannot be scrolled to access it
Ease of use for everybody
- Easy to use by users
- Approval process
- Recipe uploads
- No choice of exchange rates
- Map for private use could be better
End of poor expense management for the end user!
- receipt upload
- congregating expenses
- easy to use
- ability to amend
- Ability to count what I will receive this current month
- Dragging route takes me out of policy which is frustrating as the sat nav isnt always the best
Webexpenses for straightforward expense handling
- Makes it easy to upload photos of receipts
- Makes it easy to see total amount of claim
- Makes it easy to see status of expense claim
- Interface is too cluttered
- Weird aspect of having to confirm saving expense item before adding receipt
- Layout of interface could be improved and simplified
Practical and Relevant
- Uploading receipts
- Being instantly connect through all platforms (i.e. app, browser)
- Submitting claims.
- Browser can be harder
- attaching receipt to claim using browser.
Great time saving product
- Quick to add expenses.
- Great mobile app.
- Seamless approval process.