Great functionality at a great price
We use this tool for our corporate card expense tracking and for expense reporting on the people using their personal card and requiring …
Webexpenses
Top Rated
Webexpenses
Starting at $7 per month per user
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Pricing
View all pricingEntry-level set up fee?
- $250 starting price for implementation.Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting / Integration Services
Starting price (does not include set up fee)
- $7 per month per user
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Product Details
What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.
Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:
- Google Vision-powered OCR receipt scanner
- Petty cash management
- Automatic policy compliance
- Corporate card automatic Intelligent Matching
- Integrated mileage tracking + verification
- Integration with an existing ERP
The vendor describes the benefits of Webexpenses as including:
- 3 hours saved per claim
- Increase visibility and spend projection
- 43% reduction in errors + fraud
- 400% ROI, with system payback in an average of 3 months
Selling propositions of Webexpenses include:
- Flat, active-user-only pricing
- 24/6, in-house human support via chat, email, or phone, included
- Over 100+ software and app and feature upgrades per year, included
- Unlimited submissions per month once active, included
- Custom system configuration to meet your business requirements and expense policy
- Industry-leading user adoption rate
The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.
Webexpenses Screenshots
Webexpenses Video
Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.
Webexpenses Downloadables
Webexpenses Integrations
Webexpenses Competitors
- Emburse Certify
- Expensify
- SAP Concur
Webexpenses Technical Details
| Deployment Types | SaaS |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
| Supported Countries | Global |
Comparisons
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Frequently Asked Questions
How much does Webexpenses cost?
Webexpenses starts at $7.
What are Webexpenses's top competitors?
Emburse Certify and Expensify are common alternatives for Webexpenses.
What is Webexpenses's best feature?
Reviewers rate Webexpenses Requirements highest, with a score of 9.
Who uses Webexpenses?
The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees) and the Construction industry.
Reviews and Ratings
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April 01, 2022
Great functionality at a great price
We use this tool for our corporate card expense tracking and for expense reporting on the people using their personal card and requiring reimbursement.
- imports credit card transactions from our corporate card program without issue
- allows for easy set up of new users
- is a very intuitive, easy to learn tool
- has a very responsive support and customer service team
- Set up and configuration was thorough, and they were able to work through our unique issues, such as custom segments in NetSuite.
- It is a very inexpensive product. Well worth the cost.
- The invoicing component would not work with NetSuite and a single entity. We had to abandon that piece.
- Sometime strange things happen with the data. We changed the required number of approvers and it reassigned approvers to each user - most of which were incorrect.
We used to enter every expense report transaction individually to ensure we had good data for reviewing costs by the vendor in the ERP. It generally took us until the 10th business day to get this done. We have shrunk this in half. We also eliminated paper processing.
March 31, 2022
I want my money now
We use Webexpenses on the website and with cell phones. The claims are turned in quicker and the employee is reimbursed a lot sooner than the way we're turning in the expense reports.
- Easy to use.
- take a picture of your receipt and upload it. You don't have to save paper receipts anymore.
- I just noticed that the Webexpenses app will read your receipt and auto-populate the fields-great.
- We can track the expenditures better with Webexpenses.
- At the moment, I don't see where we are having any issues.
Claims that are submitted are paid within 3 days, compared to the two-plus weeks as before.
March 31, 2022
Easy to use.
I'm using it for my expenses when I go traveling. Great product!
- Easy to manage expenses
- Easy to upload receipts
- None
It's certainly a lot faster for me to get expenses approval compared to the way we used to do this. No more handwritten forms to fill in. Quick and efficient through the app or on the laptop.
March 29, 2022
Webexpenses Review
In our Organization, we use Webexpenses as a tool to process employee expense claims. Being an Admin user, I use Webexpenses to verify claims submitted by employees and approve them to proceed with the release of payment. I also use it to submit my own expense claims. Webexpenses is very user-friendly and helps process claims faster.
- Smooth process to submit and track your claims.
- Detailed reporting of claims submitted and their status.
- One stop solution to any Organization to manage their employee expenses.
- Has an option to configure to your ERP so that it is easily exported and accounted for.
- Separate tabs for Self and Admin accounts instead of changing accounts.
- Showing list of all the pending claims in one click.
Claim submission is faster. Also as an administrator, it is easy to check and process claims.
March 28, 2022
One shop stop for all things expenses
I mainly use Webexpenses to claim my work expenses for my travels and work-related costs. It has been very easy to claim all my expenses in one place with a smooth interface that's easy to use and also easy to keep track of all my previous claims and the status of each of them.
- Smooth interface.
- Faster reimbursements.
- No delays or errors.
- Mobile application.
- Flexibility.
- Better dashboard.
Having all claims in one place has definitely saved my time and made the process more smooth and more convenient. I have not used automated activities like invoice processing, claims submission, etc, but it is good to have my managers in the loop of all the expense tracking that needs to be approved from their end.
March 28, 2022
Webexpense at your service always
I use Webexpenses to claim my expenses. It is good but only when I know how to use it and upload claims. I had to ask my colleagues about the entire process. There should be training on that. The second thing, which I thought could be improved is that there should be a mail notification on when the payment will be processed or is done.
- It shows at what stage is my claim process.
- It shows the past claims.
- Interface is user friendly.
- Log in is a bit slow.
- Training on the use of Webexpenses.
- Easy upload feature.
Claims submission and expense approval are the two features I use in Webexpenses. But I would like to know about the other features as well. Once after getting familiar with the experience of using Webexpenses, the process was very smooth. The process is very easy and it actually takes less time.
March 28, 2022
Webexpense review
I use Webexpenses for claiming all the expenses (like traveling, hotels, restaurants) related to the company or that has been spending related to the company. I have used it for reimbursing my cab fair for carrying the monitor from my office to my home during covid. Webexpenses seems quite complicated for beginners like me but once you are habituated to using them then no problems of complexity are faced.
- The interface is quite subjective.
- Guidelines for use is also easy.
- Uploading documents is simple.
- Notification comes soon too.
- No hard and fast change required.
- The interface is nice and also video tutorials has been provided.
- One thing to be improved is the lengthy procedure.
Webexpenses brings it all into one screen. One person just has to keep their documents ready in scanned format and just open a claim and give the title of what the claim is and then further add details of the type of expense it was followed by uploading the invoices. Also, one nice thing is that Webexpenses doesn't require a specific size of the document.
Recently due to a recent covid wave in India, our office decided to make it mandatory for everyone to start work from home. For that, we were supposed to take our monitor, keyboard, and mouse to our home for which we had to book a cab. Webexpenses helped us to claim these expenses. Such kind of office-related expenses can be claimed with the help of Webexpenses.
- Make claim for any work related expenses.
- Ledger summarizing all the expenses which can be used to track the expenses.
- It provides us several reports like Mileage rate, Per Diem rate.
- Can be made more customer oriented as comparison to accounts oriented.
- Uploading problems sometimes.
- Direct messaging to the account person in order to expedite the claim process.
When I used to work at my previous organisation we had to do some tedious paper documentation in order to get reimbursement on our claim and usually the Manager used to forget about the claim and the process used to get delayed. But with the help of Webexpenses, one does not have to go through the paperwork and everything is online also the entire process is quite transparent.
January 31, 2022
Excellent Product - Easy to use
Expenses management and tracking, including receipts evidences.
- Quick approval process
- Receipts documentation
- Easy Claim process
- Historical Claim report
- Password reset reminder would be nice to have
- Option for drag and drop for My Receipt page
I have used WebExpenses for invoice processing, claims submission, and expenses approval for my team and we couldn't be happier on how it worked for us.
December 29, 2021
Great product!
Is it used across the entire organisation in order to properly account, file, and process the corporate expenses for all users It fully automatises the expense management process, saving considerable time to employees and the organisation It offers both web-based and phone-based options, allowing for flexibility for people on the move.
- Mobile app.
- Intuitive use.
- Ability to add receipts from multiple sources.
- Sometimes receipts do not upload.
- Could be faster.
Yes, I have been using it for that. The usage is different when you are in the office vs when you are on the go In both cases I take pictures of the receipts on my phone or I forward them by email in the case of online purchases. However, when in the office I then submit my expenses on the website and when travelling by the app.
December 24, 2021
Claiming expenses made easy!
Webexpenses is being used for recording expenses incurred. It's quite easy to use especially for employees. I've used the platform to claim my expenses such as for transport, lunch vouchers, hotel accommodation, etc. Webexpenses allows me to easily upload receipts against a claim. The dashboard clearly lets me know what stage my claim is at. The organisation followed an approval workflow where a claim had to be first approved by my line manager, then the accounts team. Its dashboard allowed me to see exactly what stage my claim was at and take appropriate action when necessary. It also gave me a clear picture of how many claims I have made so far.
- Upload receipts
- Clear dashboard
- Good workflow
- The actual submitting of claims screen can have a better user experience as it was confusing when I used it the first time.
As an employee, I only had to submit claims once. Once submitted, it automatically moved through the different stages of approval without needing my intervention unless specifically asked to upload any missing information. So that aspect was pretty smooth. I believe it was the same experience for my line manager as well who received automatic emails when the claim was submitted for approval. He only had to click a link, review the claim and approve it for the claim to move to the next stage. Quite easy and consumed less time.
December 10, 2021
The Best
Webexpenses [is] efficient, I helping employees track and log their expenses. Webexpenses make it easy for us to get refunded for business expenses. This is normally a very tedious process however Webexpenses makes this so easy and fluent, I couldn't imagine using any other type of software. Webexpenses deserves more attention for solving such an overlooked issue.
- Keep track
- Inform
- Calculate
- User experience could be more friendly
Yes, this is the main reason I use Webexpenses.
December 09, 2021
APP APP APP !!!! FANTASTIC !!!
SUPER USER-FRIENDLY! Easy to use and navigate. Great mobile app. I honestly have to say the mobile app is a great selling point, especially if your employees are in the field/on the road. They can snap photos and upload [them] immediately. Sleek and professional design, yet easy.
- Mobile App - Selling Point
- User Friendly - Easy to teach new users
- Great tool!
- See pass uploads
- App bugs at time - yet this may be an iPhone issue
- I'd like to see a bulk upload option
I used this product to save lots of time and pile up. Previously I would receive receipts from months ago, now I get them on the date of purchase.
November 29, 2021
A simple business solution with a large volume of benefits.
Webexpenses offers the staff ease of access solution to uploading their claims to be reviewed by department managers in order to make claims. The benefit of being able to use the service on the go, especially when working at different sites is incredibly useful as this offers staff the ability to apply for expenses whilst out and about. The notification system allows ensures both employee and employers are informed and reduce down wait time on claims.
- Keep you updated on the process.
- Make requests easily.
- Provides ease of access on the go.
- The terminology for putting in a claim isn't clear.
- Implement AI to help identify ticket dates and information from photos.
I don't have to communicate with someone directly to review my tickets, so when I've made individual claims it's saved valuable time.
November 24, 2021
Expense claims made easy
It helps to manage travel expense claims for me personally. It is used by the whole organization and makes it easy to track claims and payments. Status updates are easy to see with a [color-coded] system e.g. green for approved, amber for submitted, and red for rejected. And it indicates from the dashboard how many claims there are with each status.
- Status update are easy to see at a glance[.]
- Tracking payments[.]
- User friendly interface[.]
- For my purposes there is not much to add[.]
- Load times could be faster[.]
- Reading uploaded receipts can be unclear[.]
I simply send claims on a weekly basis, and then chase outstanding claims in the same session. This way they don't [build-up], and I don't need to stress about revisiting it several times per week.
November 23, 2021
Webexpenses will help you claim your expenses faster.
It is easy to use and easy for employees to claim their reimbursements.
- It is easy to operate.
- Easy to navigate the relevant tab.
- You can use the app as well to claim the reimbursement.
- You can claim the expenses in one click like you can take the picture of the bill and can upload it easily in claim id.
- You may upload the pdf, image, png, etc file as supporting format and it makes webexpenses easy to operate.
- Easy to track the claim process and you can fine the real-time ongoing action in your reimbursement claim.
As said earlier, I review the reimbursement which has been claimed by employees. Whenever I checked/reviewed the reimbursement I feel very comfortable as I saved the claim form and claim supporting for future purposes and without any glitch, all files can be downloaded from the Webexpenses portal.
November 22, 2021
Webexpenses Review
Used by the whole company as an easy access to claim mileage expenses on travel. Solves having to use excel spreadsheets and email to claim for any expenses occurred. I like the idea of Webexpenses incorporating all my needs between claiming and getting paid. Easy solution for employee and employer to deal with admin.
- Excellent user interface.
- Links Departments and organisations under one website.
- Track approved expenses and archived claims.
- User friendly app for on the go claims.
A lot of time has been saved by using Webexpenses as I don't have to create spreadsheets for my expense claims and wasting time chasing up unpaid expenses as the website will let you know when approved.
November 19, 2021
BOO
Webexpenses is used throughout the whole company by all managers, we use Webexpenses on a daily basis to complete expenses for fuel, equipment, products, and even stationary. It solves all problems with all staff and managers when we purchase something from our own pocket, all we have to do is ask for it back.
- Equals the mileage I cover.
- Equals the cost of my travel.
- Displays all street names and areas.
- NA
- NA
- NA
I have to put all my travel through for me to claim my fuel expenses back from the company.
November 19, 2021
Generally good user experience
Used across the whole company to manage expenses.
- Overview of claims.
- Data entry.
- Document attachment.
- Fewer steps in processing.
- Auto saving.
Only used as user to generate claims.
November 19, 2021
review of webexpenses
It is used across our whole organization, it is fully rolled out on an internal internet server system so that any member of the James Latham timber plc company can easily use it. It is all linked so that managers and the accounts team, can easily access and approve any claims.
- Easy to use.
- Easy to upload receipts.
- Quick approval.
- Can be tricky to fill forms in correctly.
- Too much info sometimes.
I have not used Webexpenses to save time or auto-mate any activities. I only use it for uploading and processing claims.
November 19, 2021
Comfortable expenses claim
It is used all across the organization for any kind of duty travel and related expenses. It gathers at one place all the expenses that need to get paid by the company. It is easy to follow up on the expenses as well, as there is a clear and visible history. It's all intuitive and easy to use as well.
- Information transparency.
- History of payments registered, approved and received.
- Very clear UI.
- Shortcuts.
- Bookmarks/Quick menus.
- Monthly expenses reports.
I am user only, unfortunately I have not had the chance to see any administrative parts of it. Claim submission is easy and convenient, does not take up much time.
November 19, 2021
Everyday user
Extra payments, such as team budget.
- The money always arrives on time[.]
- The platform is easy to use[.]
- It is user friendly and has clear language[.]
- Attaching documents is a bit difficult[.]
Yes, to expense my company budget[.]
November 19, 2021
OK
Only employees who need to leave [the] site to another, it addresses fuel compensation for myself for travel between sites[.]
- Connections
- Visually nice
- Lots of adjustability
- Ease of use with options[.]
- Easier to make a claim involving multiple receipts[.]
- Better claims tracking from user end[.]
Claims submission[.]
November 19, 2021
Just a workin' man's experience
Webexpenses is used by my organization to manage claimable expenses. It is being used across the whole company in order to and simplifies to the problem of accounting for individual claims. It can be used by any employee that may need to claim back any costs the company cover.
- Simplifies the claiming process
- Lets you see at a glance whether something has been approved
- Has a dashboard when logging in to show where claims are up to.
- You are able to scan receipts as physical proof
- Accessibility options - visual options e.g. text size/color
- Drop-down list of possible options when claiming, such as mileage or 'fees'
- A "quick claim" function, based on your most common previous claims
I have used Webexpenses to simplify the claiming process with my employer. I no longer have various forms to sign, email, have stamped, etc, it can all be done through the app or website
November 19, 2021
Handy and intuitive
Webexpenses is used for tracking travel and general expenses that the company payback to the employees. It is very handy and intuitive. We can easily use it day by day and it is very helpful for the company too. Easy to track everything. Happy to have the experience to use this app.
- Intuitive
- Have a very good performance
- No issues faced so far
- Very Helpful
- A light tour when using it for the first time. Not able to remember if it already has
- Bit more friendly with the costumers.
Not so far