Employee Scheduling Software

Employee Scheduling Software Overview

Employee scheduling software is used to automate the process of scheduling employees. Scheduling tools help to ensure adequate staff coverage. These products track vacation time, sick time, paid-time-off, etc. Since this software tracks hours worked by employees, it feeds payroll systems (most systems by API access integration) ensuring that employees are correctly paid for time worked.

Another useful benefit for both employers and their employees includes being able to use these software products to track their schedules, make any necessary changes, and switch or pick up shifts. These platforms are usually accessible through mobile devices which allows for convenience and access from anywhere. They also assist in staying compliant with HR and employee laws and regulations and provide digital reports, eliminating the need to use a spreadsheet. These reports include data on how much an employee has worked within a given time frame, analytics that help manage tasks, and news compliance regulations that have been recently implemented.

Employee scheduling software is one component of a broader category of HR software called Workforce Management, which has additional capabilities including labor demand forecasting and workforce contingency plans. These products are used by organizations with many shift workers, and some products are industry-specific. Beyond scheduling, these systems include labor law compliance and sometimes payroll functionality.

Top Rated Employee Scheduling Software Products

TrustRadius Top Rated for 2022

These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. Read more about the Top Rated criteria.

Employee Scheduling Software  TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Employee Scheduling Software Products

(1-25 of 114) Sorted by Most Reviews

The list of products below is based purely on reviews (sorted from most to least). There is no paid placement and analyst opinions do not influence their rankings. Here is our Promise to Buyers to ensure information on our site is reliable, useful, and worthy of your trust.

ADP Workforce Now
Customer Verified
Top Rated
TRUE

ADP Workforce Now is a cloud-based HR platform for mid-sized businesses. It features customizable modules of various HR services that businesses can tailor to their specific needs, as well as regulatory monitoring and alerts to help businesses remain compliant.

Key Features

  • Direct deposit files (908)
    87%
    8.7
  • View and generate pay and benefit information (905)
    86%
    8.6
  • Pay calculation (917)
    86%
    8.6
UKG Pro
Customer Verified
Top Rated
TRUE

UKG delivers cloud-based HCM solutions including UKG Pro that help businesses simplify payroll computations, accelerate talent acquisition, manage time and attendance, and support proactive, strategic talent management on a global level.

Key Features

  • Update personal information (713)
    90%
    9.0
  • View and generate pay and benefit information (709)
    89%
    8.9
  • Employment history (699)
    84%
    8.4
Ceridian Dayforce
Customer Verified
Top Rated
TRUE

Ceridian Dayforce HCM is a cloud-based platform encompassing HR, payroll, benefits, and talent and workforce management. It provides companies with a scalable framework and real-time data, such as continual pay calculations, to enable efficient decision-making.

Key Features

  • Update personal information (487)
    83%
    8.3
  • Pre-built reports (484)
    68%
    6.8
  • Report builder (485)
    67%
    6.7
Deputy
Customer Verified
Top Rated
TRUE

Deputy is a web-based workforce manager solution. Deputy is designed to help users simplify their scheduling, timesheets, tasking, employee communication and administrative tasks. It includes various apps and one click payroll integration that aim to make workforce management easier.…

Paycom
Customer Verified

Paycom is a core HR management software solution. It includes features such as talent acquisition and management, time tracking, and payroll management. It offers some automation capacities, particularly regarding payroll.

Key Features

  • Update personal information (241)
    88%
    8.8
  • View and generate pay and benefit information (241)
    85%
    8.5
  • Pay calculation (232)
    78%
    7.8
QuickBooks Time (formerly TSheets)

QuickBooks Time (formerly TSheets) is a cloud-based time tracking and scheduling app that allows employees to clock in and out from the job site with the devices they’ve already got in their pockets. The vendor aims to help companies replace paper timesheets with accurate, electronic…

HotSchedules

HotSchedules is a cloud-based scheduling, labor and communication management software solution serving the restaurant and hospitality industry.According to the vendor, key benefits include:Build & Communicate SchedulesThe scheduling and labor management software reduces the time…

Calendly

Calendly is appointment scheduling software from the company of the same name in Atlanta, Georgia. Calendly is available via a free plan that allows users to book unlimited 1:1 appointments. Paid plans, starting at $8 per month enable meetings with multiple invitees, a customizable…

Jolt

Jolt is a task and workforce management, with time & attendance, remote (selfie) login, scheduling, and simple tasking tools, from the company of the same name in Provo, Utah; useful for small teams that could leverage frequent communication.

APS Payroll

APS is a national workforce management and cloud-based HR solution provider. The platform includes core HR, payroll, time and attendance (including manager and employee self-service), compliance tools, and onboarding.

Key Features

  • View and generate pay and benefit information (32)
    93%
    9.3
  • Pay calculation (31)
    90%
    9.0
  • Report builder (32)
    77%
    7.7
UKG Dimensions
Customer Verified
Top Rated

UKG Dimensions provides operational insights and aims to elevates the greatest driver of success: people. The automation of critical workforce processes such as timekeeping, scheduling, and leave management is at the core of this UKG solution. The solution offers features and capabilities…

Justworks Hours (formerly Boomr)

Justworks Hours builds time tracking software, cloud-based solutions that aim to enable mobile workforces around the globe to operate with greater accountability and efficiency by monitoring and automating employee work hours, project tracking, and overall organizational performance.…

When I Work

When I Work in St.Paul, Minnesota offers their eponymous platform for time & attendance and workforce management, featuring employee self-service and the capability to broadcast and fill empty shifts in "less than 30 seconds," for small workforces and larger companies as well.

Hubstaff
Customer Verified
Top Rated

Easy time tracking software with features like screenshots, activity monitoring, automatic payroll, advanced reports, real time tracking and GPS. Both online and offline tracking capabilities. Also available for Apple, Windows, Linux and iOS. Integrates with 30+ popular tools, like…

Buddy Punch

Buddy Punch is an online time tracking and scheduling application. Track time, time off, locations, and jobs. The solution aims to help punching in & out intuitive for employees & easy for users to view & export time. Employees can clock in using a browser or the Buddy…

Enterprise eTIME, by ADP

Enterprise eTIME ® is a suite of applications designed to help users manage their workforce, control labor costs, simplify compliance and boost productivity. The goal of eTIME is to automate time and labor management, and provide employees and managers with tools to optimize schedules,…

ADP ezLaborManager

ADP's ezLaborManager is a time tracking and attendance offering.

Sparkrock

Sparkrock’s cloud-enabled solution helps organizations manage their finance and accounting, human resources and payroll, human services case management, and donor and fundraising activities.According to the vendor, key benefits and features include:Finance Management with capabilities…

Key Features

  • Accounts payable (5)
    100%
    10.0
  • Role-based user permissions (5)
    90%
    9.0
  • Accounts receivable (5)
    90%
    9.0
Sage HR

Sage HR is HR software for small to medium businesses. The vendor states Sage HR is designed to be easy to use, and automates every step of the human resource process. Sage HR is designed with modular functionality to be customized for users' needs. According to the…

Key Features

  • Employment history (8)
    83%
    8.3
  • Employee demographic data (8)
    83%
    8.3
  • Approval workflow (8)
    70%
    7.0
7shifts

7shifts is a restaurant workforce and scheduling management application, which also features collaboration features, from the Canadian company of the same name.

Harri

Harri, headquartered in New York, offers a workforce optimization platform for restaurants, which supports scheduling and attendance management, hiring, as well as communicating with employees and collaboration.

WorkForce Suite

The EmpCenter suite from Workforce Software headquartered in Michigan is a workforce management for managing complex time and attendance needs integrable with Core HR and payroll systems.

OnShift

OnShift delivers cloud-based human capital management software and proactive services to solve everyday workforce challenges in healthcare. Offered through a suite of products for hiring, scheduling and employee engagement, the vendor aims to drive quality care by empowering providers…

BrightHR

British company BrightHR offers a human resources platform which helps replace paper documents with edocuments and contains features for managing employee scheduling and ROTA, sick leave and tardiness, vacation and holiday shift planning, as well as providing employment law legal…

Key Features

  • View company policy documentation (5)
    82%
    8.2
  • Update personal information (5)
    79%
    7.9
  • Approval workflow (5)
    78%
    7.8
Proliant

Proliant provides a cloud-based human capital management solution designed to simplify payroll and HR processes, improves accuracy, and ensures industry compliance. Proliant is an all-in-one solution for workforce and talent management across the entire employment life cycle.…

Key Features

  • Workflow for transfers, promotions, pay raises, etc. (5)
    92%
    9.2
  • Employee demographic data (5)
    88%
    8.8
  • Employment history (5)
    86%
    8.6

Learn More About Employee Scheduling Software

What is employee scheduling software?

Employee scheduling software is used to automate the process of scheduling employees. Scheduling tools help to ensure adequate staff coverage. These products track vacation time, sick time, paid-time-off, etc. Since this software tracks hours worked by employees, it feeds payroll systems (most systems by API access integration) ensuring that employees are correctly paid for time worked.

Another useful benefit for both employers and their employees includes being able to use these software products to track their schedules, make any necessary changes, and switch or pick up shifts. These platforms are usually accessible through mobile devices which allows for convenience and access from anywhere. They also assist in staying compliant with HR and employee laws and regulations and provide digital reports, eliminating the need to use a spreadsheet. These reports include data on how much an employee has worked within a given time frame, analytics that help manage tasks, and news compliance regulations that have been recently implemented.

Employee scheduling software is one component of a broader category of HR software called Workforce Management, which has additional capabilities including labor demand forecasting and workforce contingency plans. These products are used by organizations with many shift workers, and some products are industry-specific. Beyond scheduling, these systems include labor law compliance and sometimes payroll functionality.

Employee scheduling software features

Some common features found within most employee scheduling software applications include:

  • Automated scheduling
  • Online time clock
  • Employee messaging & communication
  • Employee training
  • Digital forms & checklists
  • Reporting/analytics
  • Schedule distribution
  • Shift swapping

Employee scheduling software comparison

  • Industry. Some vendors are specifically equipped to serve a specific industry. Jolt, for example, is a digital assistant manager that is designed for restaurants and maybe wouldn’t be the best option for a large law firm. Be sure the software product is perfectly capable of serving the industry you are in.
  • Feature-rich options. If you’re willing to spend a little more, many employee scheduling software applications will offer advanced features that can get the most out of tracking and managing your employee. These include providing extra digital documents, advanced training, and secure HR compliance. If you’re a small business looking for a scheduling solution, a basic employee scheduling software would likely be the best fit, since workforce management products will likely offer more features than you need.

This might actually be an instance where integration may be a good comparison to highlight. Payroll integration is hugely important with these types of software and is vital to its functionality and discussing that integration in more depth here may be useful.

Pricing Information

Many of the employee scheduling software products have free versions. These often have limits on users and locations and do not include more advanced features such as employee documents and PTO tracking. For paid subscriptions, prices typically range from $14 to $200 per month/location. Another option most vendors will offer is paying per employee. These will usually range from $2 to $5 per month/user. Most vendors offer a free trial.

Related Categories

Frequently Asked Questions

What does employee scheduling software do?

Employee scheduling software automates the process of scheduling employees’ work schedules, often allowing visibility across the organization. Having this platform assists managers and HR professionals in staying organized and also allows employees to change their schedules or pick up shifts on their end. Most of these software products have features that coincide with other categories such as Workforce Management.

What are the benefits of using employee scheduling software?

Using employee scheduling software saves managers time previously spent scheduling and also ensures employees’ personal preferences and availability are being taken into account. The visibility across the company and the ability for employees to make changes to their schedules from their mobile devices is also a huge time-saving capability.

How much does employee scheduling software cost?

Free employee scheduling software products are available with limitations on the number of users and other features. For paid products, prices range from $14 to $200 monthly per location. Sometimes plans are priced on a per-employee basis, usually ranging from$2 to $5 per month/user. Many vendors offer a free trial