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Webexpenses

Webexpenses

Overview

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…

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Recent Reviews

Simply Simple

9 out of 10
April 29, 2024
Incentivized
Webexpenses is used across our whole business for an efficient process of reimbursing staff for expenses paid out to facilitate job roles, …
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great product

10 out of 10
April 22, 2024
Incentivized
We use this to claim back any expenses that we haven't been paid for, these include things like registration fees or any overtime payment. …
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Easy to use

9 out of 10
April 22, 2024
Incentivized
We use Webexpenses across the whole Atlanta Group, with more than 2000 employees across the UK. I started being aware of Webexpenses …
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How Webexpenses Differs From Its Competitors

Time Savings

For me personally, I feel that it can be quick to use, I do love the map function but it can be timely when not needed, I feel like if this was an optional thing that would make it quicker. I think that going between mobile and laptop can be difficult with Webexpenses.
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Time Savings

Firstly the original method of saving receipts till month end and then scanning and manually inputting data onto a spreadsheet along with calculating any miles traveled has been removed. With Webexpenses simply take a picture of the receipt and it auto-generates a claim with the field filled in …
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Time Savings

Webexpenses has made it quicker for claimants as they can take a photo of receipts and upload instantly which reduces the likelihood of them being lost. Also saves time when being approved as previous process was to post in a paper copy which would then need to be approved. It has saved time for …
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Time Savings

I've used Webexpenses on a regular basis to automate activities like invoice processing (e.g., automatic upload and sync), receipts acquisition (OCR via the app), claims submission and expenses approval. The whole process is easy to manage, quick and effective.
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Time Savings

Webexpenses is the go-to system to save time when dealing with expenses and reimbursement. I often use it to claim submissions, process invoices, and approve expenses.
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Time Savings

[Webexpenses] fairly obviously removed the need for copying, storing large numbers of paper receipts. It also streamlined the process by avoiding the 'sign off' pile on approvers desks. [The] workflow shows where the approval is at.
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Time Savings

I personally only used Webexpenses as a user and approval, hence I don't have experience regarding the invoice processing.
However the expense claims submission is very quick and easy, once the category is selected it only takes a couple of minutes and the claim is submitted. The submit button at …
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Time Savings

Once an expense is uploaded, it goes to the line manager to have it approved. Once it is approved, it automatically gets sent to payroll. There is no need for a big, long trial of administration to happen and loads of different things saved in your files, it is all cloud-based and is really quick …
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Time Savings

I think Webexpenses has saved a lot of time for both the employees who are claiming and also the approvers. It allows claimers to group claims together allowing for easy approval. This in turn has improved the speed at which money can returned to staff, improving the likeliness of staff to claim …
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Time Savings

Submitting and approving claims are the 2 main areas of the Webexpenses software that I use on a frequent basis. Generating expense claims, capturing the receipt information, and adding supplementary information is all fairly straightforward and quick to complete. The OCR functionality really …
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Time Savings

I've been saving receipts from expenses as I go takes very little time and once they are all in the system it is much faster to process them all into a claim, assigning the right codes and submitting it. On an individual level, this has saved me time and made it much easier to keep on top of …
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Time Savings

To save time I have saved some personal documents in the Webexpenses app and so I would be able to reuse it as soon as I need it.
It helps also abroad when you forgot a personal paper (for renting a car or something else). This for me a really good point to save time in complicated situation.
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Time Savings

I've been able to use it while travelling using the app - which makes submission easier if I'm not in the office or at a laptop. This makes for faster processing of payments which is ideal.
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 9 features
  • Payment Status Tracking (50)
    8.6
    86%
  • Customizable Approval Policies (39)
    8.5
    85%
  • Duplicate Bill Detection (38)
    8.5
    85%
  • Employee Expense Reporting (60)
    8.3
    83%

Reviewer Pros & Cons

View all pros & cons
Verified User
Consultant in Information Technology
Information Technology & Services Company, 51-200 employees
Verified User
Project Manager in Engineering
Marketing & Advertising Company, 1001-5000 employees
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Pricing

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Entry-level set up fee?

  • $250
    Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $9.76 per month per user
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Features

Expense Management

Expense management features

8.1
Avg 8.0

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

8.5
Avg 8.1
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Product Details

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.

Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:

  • Google Vision-powered OCR receipt scanner
  • Petty cash management
  • Automatic policy compliance
  • Corporate card automatic Intelligent Matching
  • Integrated mileage tracking + verification
  • Integration with an existing ERP

The vendor describes the benefits of Webexpenses as including:

  • hours saved per claim
  • Increase visibility and spend projection
  • reduction in errors + fraud
  • ROI: system payback in an average of 3 months

Selling propositions of Webexpenses include:

  • Flat, active-user-only pricing
  • 24/6, in-house human support via chat, email, or phone, included
  • Over 100+ software and app and feature upgrades per year, included
  • Unlimited submissions per month once active, included
  • Custom system configuration to meet business requirements and expense policy

The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.

Webexpenses Features

Expense Management Features

  • Supported: Employee Expense Reporting
  • Supported: Corporate Card Reconciliation

Payment Management Features

  • Supported: Customizable Approval Policies
  • Supported: Payment Status Tracking
  • Supported: Payment Audit Trail
  • Supported: Electronic Funds Transfer

Webexpenses Screenshots

Screenshot of the Webexpenses mobile app, that captures receipts instantly.Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.Screenshot of mileage tracking with Webexpenses.Screenshot of a display of expense-related spend, reported and tracked with customisable reports.Screenshot of the mobile app, where users' expenses can be built, submitted and approved.Screenshot of Webexpenses payments and expense reimbursements.

Webexpenses Video

Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.

Webexpenses Integrations

Webexpenses Competitors

Webexpenses Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported CountriesGlobal

Webexpenses Downloadables

Frequently Asked Questions

Webexpenses starts at $9.76.

Emburse Certify, Expensify, and SAP Concur are common alternatives for Webexpenses.

Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.

The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
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Comparisons

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Reviews and Ratings

(1160)

Attribute Ratings

Reviews

(301-325 of 722)
Companies can't remove reviews or game the system. Here's why
November 08, 2021

A basic user's opinion

Verified User
Account Manager in Customer Service
Staffing & Recruiting Company, 501-1000 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Usability
8
It has so many different pages to go through to add a simple expense, for people that do not converse with computers this could prove difficult. A tutorial video on the home page may be a good solution.
November 08, 2021

Early experience, old expectations, long term hopes

DD
dominique donzelot
MRF
united bible societies (Non-profit Organization Management, 51-200 employees)
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Usability
7
Well, as already described, to have a significant different approach between cash and credit card treatment, is creating a special request for attention and a double work (one for each type) when reporting and claiming expenses. Most basics are good and understandable enough although one need to remember to create an heading before allocating transactions.
November 08, 2021

Automates expense claims well

Verified User
Administrative Assistant in Product Management
Publishing Company, 201-500 employees
Score 6 out of 10
Vetted Review
Verified User
Incentivized
Usability
4
The interface isn't immediately intuitive to new users who are processing their first few claims, with the terminology perhaps unfamiliar to people who don't work with accounts or finance.
November 06, 2021

Webexpenses!

Verified User
Consultant in Sales
Human Resources Company, 201-500 employees
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Usability
9
As I've said very straightforward and easy. Quick to log in, set up expenses, add in detail, upload receipts. The approver requires little input in approving. Very open dashboard allowing users to view how much has been spent and also on what - useful in reducing expenses in certain areas and keeping costs down.
November 06, 2021

Overall Satisfied

Verified User
Team Lead in Other
Religious Institutions Company, 11-50 employees
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Usability
8
There are many steps that need to be done more than once - for example, when you enter the detailed information for an expense when uploading the receipt, you must input the information yet again when connecting the receipt to a "claim item." However, other than this, I have had a great time using Webexpenses and am pleased with the overall usability.
November 06, 2021

Great tool but journey management is extremely difficult

LP
Laura Parrish
Senior Document Controller
JRL Group (Construction, 5001-10,000 employees)
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Usability
6
Journey manager is incredibly difficult to use and a constant source of frustration, but the duplication of expense claims is very useful and the ability to edit once you've submitted something. I also like how you can save some items as drafts and then go back to add to them at a later date, i.e. if you don't have a receipt on you when you first add a claim, you can add this later.
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