basic user perspective
It is used for paying of all work related expenses.
Starting at $9.76 per month per user
View PricingOverview
What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…
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Popular Features
- Payment Status Tracking (49)8.686%
- Duplicate Bill Detection (37)8.585%
- Customizable Approval Policies (38)8.585%
- Employee Expense Reporting (59)8.383%
Reviewer Pros & Cons
Pricing
Entry-level set up fee?
- $250 Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $9.76 per month per user
Features
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Product Details
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- Tech Details
- Downloadables
- FAQs
What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.
Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:
- Google Vision-powered OCR receipt scanner
- Petty cash management
- Automatic policy compliance
- Corporate card automatic Intelligent Matching
- Integrated mileage tracking + verification
- Integration with an existing ERP
The vendor describes the benefits of Webexpenses as including:
- hours saved per claim
- Increase visibility and spend projection
- reduction in errors + fraud
- ROI: system payback in an average of 3 months
Selling propositions of Webexpenses include:
- Flat, active-user-only pricing
- 24/6, in-house human support via chat, email, or phone, included
- Over 100+ software and app and feature upgrades per year, included
- Unlimited submissions per month once active, included
- Custom system configuration to meet business requirements and expense policy
The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.
Webexpenses Screenshots
Webexpenses Video
Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.
Webexpenses Integrations
Webexpenses Competitors
Webexpenses Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
| Supported Countries | Global |
Webexpenses Downloadables
Frequently Asked Questions
Webexpenses starts at $9.76.
Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.
The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
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Reviews and Ratings
(1161)Attribute Ratings
Reviews
(126-150 of 723)Companies can't remove reviews or game the system. Here's why
June 09, 2022
Webexpenses - great online system
Score 9 out of 10
Vetted Review
Verified User
We used to use a manual system of employees completing manual forms then e-mailing them to Line Managers for approval then e-mailing them to Finance. We had problems with expenses being submitted late and being lost, and Finance had no record of them until the time of payment. An online system solves all of these problems and gives greater control and transparency.
- Approvals are much quicker.
- Employees can complete claims as they travel.
- Employees receive payment much quicker.
- There are so many configurable options that it is sometimes hard to find what is needed.
June 07, 2022
Webexpenses Review
In our Organization, we use Webexpenses as a tool to process employee expense claims. Being an Admin user, I use Webexpenses to verify claims submitted by employees and approve them to proceed with the release of payment. I also use it to submit my own expense claims. Webexpenses is very user-friendly and helps process claims faster.
- Smooth process to submit and track your claims.
- Detailed reporting of claims submitted and their status.
- One stop solution to any Organization to manage their employee expenses.
- Has an option to configure to your ERP so that it is easily exported and accounted for.
- Separate tabs for Self and Admin accounts instead of changing accounts.
- Showing list of all the pending claims in one click.
June 06, 2022
Webexpenses App is the bomb!
I think my business had issues collating around 40-50 people's monthly expenses with a spreadsheet that we used. We had only 1 person in the accounts looking after the expense accounts procedure. Finding Webexpenses was truly a revelation for this, as it made all the external staff more accountable for the expense procedure themselves.
- App Based
- Identifies receipts
- Detailed descriptions of Categories
- Quick upload of information
- Exchange rates for overseas expenses
- Photography of the receipts could be better, sometimes doesn't identify them
June 01, 2022
Does Exactly What it Should Do
Webexpenses is not very user-friendly, in my opinion, but gets the job done. The app has issues with freezing, according to some of my work colleagues. They say sometimes the app crashes and the receipts need to be uploaded twice. I personally haven't experienced this problem.
- fast processing
- layout
- historic information storage
- interface
- user friendliness
- customer service response time
June 01, 2022
Webexpenses - expense reports made easy
We use Webexpenses for expense reports. For instance, if we have a team event or order team swag, we upload the invoice there to get it reimbursed by the finance team. We likely use it for another type of invoices as well, but I personally haven't. It's very easy to include all the information, and bills in one place.
- All-in-one information centre
- Backtracking invoices
- Expense reports
- User interface feels a bit dated
- Some parts are not logical to use, for instance attaching the invoice to the expense report.
- Sometimes the interface is quite slow.
June 01, 2022
good
Uses webexpenses to submit expense reports and to approve my team's expense reports. Very easy use since the last update and the ability to download the app on the phone, take a picture of the receipt and it pre fill information on the expense sheet directly.
- photo of the expense > pre fill
- App crashes often
- expense history for approvers not easily accessible
June 01, 2022
Great Exp Manager - Classic UI
As a user, I find the interface easy to use/interpret. I enter my expenses on a monthly basis. When entering expenses I rarely experience any issues.
- Keeping me informed where my expenses are up to
- Keeping track of expenses submitted
- Really clean interface!!!!
- Would like the ability to view additional details without clicking in to every claim
- Interface looks dates
- Would like better filters for the "My Claims Sections"
May 31, 2022
User review of Webexpenses
Webexpenses helps us to organise our expenses through linking to our company credit cards and allowing us to calculate and reimburse for private mileage. The system also allows us to ensure we are adhering to policies. The system also allows us to file and store receipts in a more organised way than we used to.
- Receipt capture and storage.
- Calculating private mileage claims.
- Automating receipt matching to credit card claims.
- Progress bars and what to click next.
- Preview expenses on notification email.
- Link to Allstar fuel card report.
May 31, 2022
Solid Product
Webexpenses is used for mileage tracking and day-to-day expenses within our business. Mostly I used it for mileage tracking. It is easy to use from any web browser and via the free provided AppStore app. Our finance staff also use it to process payments to staff on a monthly basis.
- It's a simple interface to use.
- It requires little or no training.
- Adding routes is easy, plus adjusting them is easy.
- The phone app could do with a GPS "where am I?" button, so you can track routes via GPS.
- The route tracking doesn't always take the most sensible path.
- The web site seems to have gotten slower over the last couple of months.
I use Webexpenses to claim travel and out-of-office expenses. It is easy to use and claims can be completed via a mobile phone APP. I create a claim on the app and central finance process it and I get reimbursed for the work-related expenditure.
- Clearly displays sections that need completing
- Easy to use layout
- Simple to submit
- The adding a receipt function is a bit clunky but doesn't matter too much.
May 31, 2022
Easy to Use Expenses Software
I use Webexpenses to monitor my company mileage. The software allows the company to accurately monitor expense uses and remove the risk of error when using a manual system.
- Expenses history.
- Accurate mileage.
- Receipt saving.
- Assisted prompts.
- Can be difficult to use if not IT literate.
May 31, 2022
Easy and efficient
Claim training/travel fees and other expenses very easily and quick to use. Less paperwork involved, easily managed, can claim and approve click of a button, easy to attach pictures/files, good for managers because you can use the application literally within minutes and process claims. Very handy and time-efficient tool.
- Apply for expense easily.
- Attach receipts.
- View expenses.
- Breakdown of claim.
- Mobile friendly version.
May 31, 2022
TransferWise Webexpenses
Webexpenses are used for allowance claims at Wise (formerly TransferWise) such as lunch, daily travel allowance, work from home kit purchase, etc. I found this application very useful and friendly user. Furthermore, the timeframe that I got my allowance was quite short and I will definitely recommend this to any company that has offered employee allowance to use this app.
- I managed to have my allowances reimbursed fast from using Webexpenses.
- Friendly user, easy to use.
- Overall experience is great.
Webexpenses consolidates expense claims, tracks and records all approvals and authorisations which makes it very easy to monitor, track and confirm all claims made. I can see how long it takes for the approvers to acknowledge my claims which gives me peace of mind over the whole process and ensures that my claims are paid back to me in a timely manner.
- Maintains expense history.
- Enables easy expense approval.
- Is accessible from my phone also.
- Visibility of breakdown of claim categories.
- Ability to easily duplicate claim line item through the app (for similar claim details).
May 31, 2022
Webexpenses - does the job
Used for employees to process expense and mileage claims. addresses a problem where claims were processed inefficiently via excel based forms and paper receipts. Also allowed expense payments to be made twice per month instead of only included in the monthly pay run Improved the approval process and awareness of policies with built-in controls
- email notifications
- receipt photo functionality works well
- policy visiability
- Does the mileage route planner require constant manual updates as does not seem to produce the most likely routes? maybe configured for the shortest distance
- app is a bit buggy. have experienced a number of crashes
- as an approver, the visibility of previous claims approved could be better
To submit expenses each month in an easy and straightforward way. The app also allows me to submit expenses on the go when I am visiting customers or colleagues. My colleagues use Webexpenses not only for travel expenses but also for benefits provided by the company on a contribution basis.
- Good user interface
- Easy to use
- Allows you to upload photos and PDFs
- Taking photos in the app of receipts can be a challenge
- More detail in the description fields
- Allow for copying previous month submissions to then edit
May 30, 2022
a very positive review
My department uses it to upload our day-to-day expenses. Very easy to use via desktop or using the App. Love the audit trail and record keeping. I can also authorize when I'm not in the office with the APP, so when I'm away I can keep on top of the expenses request. Every one of my staff has a user, which comes at no extra cost. Simple setup and no training needed, it is one of the more simple apps to use. When it comes to reconciling, you can download using a PDF or spreadsheet. Overall it does everything I need to manage my department expenses.
- audit trail
- security
- easy to use
- Desktop and App
- Sometimes fails to upload receipts via the App
- Reading receipts via the App can be difficult
May 30, 2022
Webexpenses
Use WebExpenses to request repayment for work expenses on my personal card
- It is clear on what tickets are open
- It uses pretty colours
- The fields are completely unclear about what information is needed.
- There is little clarification on confusing fields
- Attaching a receipt is too complicated a process
- Overall, the tool is unwieldy and overly complicated.
May 30, 2022
Webexpenses the easy platform
Webexpenses is being used across the business to provide a single platform for expenses. Allows online access for remote staff either through web browsers or mobile apps for IOS and android. The platform allows cloud management of receipts. The travel module uses postcode and addresses for easier input of claimed mileage. Return journeys are easily added.
- Journeys easily added by postcode.
- Claims easily viewed.
- Claims easily edited.
- Better tutorials' on each aspect of a claim.
May 26, 2022
Simplicity and efficiency
Used for expense claims management. Ensures expense policies are managed in line with expense records. Ensures standardization and consistency for expense records. Provides an efficient way to submit and manage expense records that is intuitive and effortless.
- Speed
- Ease of use
- Notifications of submitted expense claims status
- Document upload feature - not as user friendly as it could be
April 01, 2022
Great functionality at a great price
We use this tool for our corporate card expense tracking and for expense reporting on the people using their personal card and requiring reimbursement.
- imports credit card transactions from our corporate card program without issue
- allows for easy set up of new users
- is a very intuitive, easy to learn tool
- has a very responsive support and customer service team
- Set up and configuration was thorough, and they were able to work through our unique issues, such as custom segments in NetSuite.
- It is a very inexpensive product. Well worth the cost.
- The invoicing component would not work with NetSuite and a single entity. We had to abandon that piece.
- Sometime strange things happen with the data. We changed the required number of approvers and it reassigned approvers to each user - most of which were incorrect.
March 31, 2022
I want my money now
We use Webexpenses on the website and with cell phones. The claims are turned in quicker and the employee is reimbursed a lot sooner than the way we're turning in the expense reports.
- Easy to use.
- take a picture of your receipt and upload it. You don't have to save paper receipts anymore.
- I just noticed that the Webexpenses app will read your receipt and auto-populate the fields-great.
- We can track the expenditures better with Webexpenses.
- At the moment, I don't see where we are having any issues.
March 31, 2022
Easy to use.
I'm using it for my expenses when I go traveling. Great product!
- Easy to manage expenses
- Easy to upload receipts
- None
March 28, 2022
One shop stop for all things expenses
I mainly use Webexpenses to claim my work expenses for my travels and work-related costs. It has been very easy to claim all my expenses in one place with a smooth interface that's easy to use and also easy to keep track of all my previous claims and the status of each of them.
- Smooth interface.
- Faster reimbursements.
- No delays or errors.
- Mobile application.
- Flexibility.
- Better dashboard.
March 28, 2022
Webexpense at your service always
Score 8 out of 10
Vetted Review
Verified User
I use Webexpenses to claim my expenses. It is good but only when I know how to use it and upload claims. I had to ask my colleagues about the entire process. There should be training on that. The second thing, which I thought could be improved is that there should be a mail notification on when the payment will be processed or is done.
- It shows at what stage is my claim process.
- It shows the past claims.
- Interface is user friendly.
- Log in is a bit slow.
- Training on the use of Webexpenses.
- Easy upload feature.