Best Document Management Systems86Document management systems (DMS) encompass a set of capabilities for storing, sharing, and converting documents and files in a way that reduces dependence upon, or eliminates entirely, hardware and paper document generation and storage. Central to document management is imaging, file type conversion, versioning, and metadata management with document editing and access controls. Document management type features might also be contained in an enterprise content management (ECM) system or a digital asset management (DAM) system.Sfax1https://media.trustradius.com/vendor-logos/nX/OI/SZN223BEJ99U-180x180.PNGPaperSave2https://media.trustradius.com/product-logos/cC/zw/92TOPDTSAEFT.pngAble2Extract Professional3https://media.trustradius.com/product-logos/wG/ZJ/P86L0LPJT7J0-180x180.JPEGO3Spaces Composer4https://media.trustradius.com/vendor-logos/3S/W7/02USTD7LKUUF-180x180.JPEGGimmal Records Management5https://media.trustradius.com/vendor-logos/gB/aC/5LJ3O0PJKT2S-180x180.PNGEphesoft Transact6https://media.trustradius.com/product-logos/uT/mG/4CLOS783KAHU-180x180.PNGSqrl7Idox EDRMS8https://media.trustradius.com/vendor-logos/dT/Nw/T4P6XL562DHA-180x180.PNGContentverse9https://media.trustradius.com/product-logos/AU/yJ/P4WPUTCKGTIX-180x180.PNGedocr10https://media.trustradius.com/product-logos/Q3/gQ/B6XSGW3DECP3-180x180.PNGRicohDocs11https://media.trustradius.com/vendor-logos/f1/OZ/PTBT63GN6C2U-180x180.JPEGPostScan Mail12FileTrak13https://media.trustradius.com/product-logos/qw/ah/F80V3CX3BT97.jpeggDoc Binder14https://media.trustradius.com/vendor-logos/fn/hP/6RQXUMTDSTJN-180x180.GIFJungleDocs15https://media.trustradius.com/product-logos/TH/RD/QQTDR3K1NNOV-180x180.JPEGSmartDocs16https://media.trustradius.com/vendor-logos/qs/38/QXIMT5XLRZ7J-180x180.PNGgDoc Creator17https://media.trustradius.com/product-logos/L7/oF/FQWFXRJAOQW5-180x180.PNGShowcase Sales App18https://media.trustradius.com/product-logos/nK/Ro/J8THNC63OIQH-180x180.PNGRadix DM19https://media.trustradius.com/product-logos/4x/L7/3VFVSBSQPNKD-180x180.PNGEnnov Document Management20https://media.trustradius.com/product-logos/yd/52/RF0J049V1ON8-180x180.PNGSaydoc21https://media.trustradius.com/product-logos/1A/IV/79S0T7IVWTHS.pngI-9 Advantage22https://media.trustradius.com/product-logos/IX/2f/OLGC4TUU6LT0.pngCogniDox23https://media.trustradius.com/vendor-logos/hL/Y4/T993TNKXR1BX-180x180.JPEGSkyhatch Datarooms24https://media.trustradius.com/vendor-logos/dv/at/U850COSXEV5J-180x180.PNGRedtail Imaging25https://media.trustradius.com/vendor-logos/qx/PL/7B6TP37LUF9H-180x180.PNG

Document Management Systems

Best Document Management Systems

TrustMaps are two-dimensional charts that compare products based on satisfaction ratings and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Document Management Systems Overview

What are Document Management Systems?

Document Management Systems (DMS) provide enterprises with the capability to digitally capture and convert documents and files. Features of document management software may also extend to document storage, search and retrieval, and sharing. DMS reduce enterprise dependence upon space-consuming document printing hardware, printed paper, and file drawers.


Document management systems share featural overlap with Enterprise Content Management (ECM) or Digital Asset Management (DAM) platforms. But document capture and manipulation is central to document management. This includes imaging, file type conversion, versioning, and metadata management, with document editing and access controls. An alternate approach to document management is to include templated document generation as a feature. This way paper document generation and sharing is not needed to begin with. These DMS often provide contract lifecycle management, and electronic signature as well.

Features of Document Management Systems:

Document management systems provide the following feature set:

  • Imaging, mobile image capture

  • Versioning, automated

  • Metadata management

  • File type conversion

  • Document sharing & collaboration

  • Automated backup, archiving (i.e. integration)

  • Document publishing, public sharing

  • Policy-driven access and controls

  • Graphic-based object editing, manipulation

  • .pdf editing, fields

  • Customizable search, content location

  • Templates, electronic document builder

  • Integrated e signature

Pricing Information

More feature complete Document Management Systems are generally offered on a cloud-based, software-as-a-service model and are available by subscription. 30-day free trials of document management systems are common. The most common pricing variable is the number of licensed users. Plans may also be priced according to the volume of contracts processed and managed. Some vendors offer perpetual licensing for simple document management products (e.g. .pdf editors, converters, etc). Also, ECM vendors may supply all the features required for document management as modules for their platforms.

Document Management Products

Listings (51-75 of 141)

3 Ratings

Sfax is a document management software offering from Scrypt Corporation. It includes features such as the ability to securely send, receive, annotate, digitally sign and manage faxes to eliminate manual processes and paper along with military-grade encryption to minimize the risk of exposure and pre…

5 Ratings

PaperSave is a document management software offering from PaperSave. It includes features such as document management and electronic workflow and transaction (invoice and gift) automation solution.

We don't have enough ratings and reviews to provide an overall score.

O3Spaces is a optional cloud-based or local-hosted document creation and collaboration service. O3Spaces is written in Java, and based on the Tomcat server with a PostgreSQL backend (other databases are also supported).

We don't have enough ratings and reviews to provide an overall score.

Ephesoft in Irvine delivers Smart Capture technology on a private or public cloud platform designed to turn unstructured content into actionable information. From mortgage applications to invoices to insurance claims and beyond, the vendor states Ephesoft Transact makes quick work of processing so u…

We don't have enough ratings and reviews to provide an overall score.

Sqrl is a document management software offering from Sqrl. It isdesigned to eliminate the time, profitability and patience lost gathering information from and following-up with clients..

We don't have enough ratings and reviews to provide an overall score.

Idox EDRMS is an electronic records and document management system from UK-headquartered company Idox.

We don't have enough ratings and reviews to provide an overall score.

Contentverse is document management software from Computhink in Lombard, IL, a company specializing in enterprise software available as a local-hosted solution or cloud-based solution (as Contentverse Cloud).

We don't have enough ratings and reviews to provide an overall score.

edocr is a free digital publishing platform from Accusoft, that allows businesses to share content, enhance SEO, and generate leads.

We don't have enough ratings and reviews to provide an overall score.

RicohDocs is a document management software offering from Ricoh India Ltd.. It includes features such as can be easily cloned, accessed and preserved and can be securely stored.

We don't have enough ratings and reviews to provide an overall score.

PostScan Mail is a document management software offering from PostScan Mail. It includes features such as view mail and manage mail.

We don't have enough ratings and reviews to provide an overall score.

FileTrak is a document management software offering from Codafile Software. It includes features such as database management and query wizards.

We don't have enough ratings and reviews to provide an overall score.

gDoc Binder is a document management software offering from Global Graphics Software Limited. It includes features such as organizing binders into digital libraries and the ability to share and publish notes online.

We don't have enough ratings and reviews to provide an overall score.

JungleDocs takes properties and parts of an existing document and puts them into a new one. The vendor’s value proposition is that this prevents possible mistakes and saves up to 90% of the user’s time that would be used on inputting and copy-pasting operations. Key features include:Word and PowerPo…

We don't have enough ratings and reviews to provide an overall score.

SmartDocs is a sales proposal automation software solution offered by ThirtySix Software.

We don't have enough ratings and reviews to provide an overall score.

gDoc Creator is a document management software offering from Global Graphics. It includes features such as a fast and easy way to convert over 30 document formats including word, excel, powerpoint to pdf and xps and the ability to convert from Microsoft Office formats (including Outlook)..

We don't have enough ratings and reviews to provide an overall score.

Showcase is a mobile sales enablement solution that can be used to upload, manage and share marketing and sales collateral. Users can also build their own product catalog and take orders online and offline.

We don't have enough ratings and reviews to provide an overall score.

Radix DM is a document management solution that replaces the use of Windows folders for the storage and management of shared documents and email. With Radix DM, users can securely share project documents, client documents, HR files, policies and procedures or any type of document their business rel…

We don't have enough ratings and reviews to provide an overall score.

Ennov Document Management is designed to help organizations save paper, logistics costs and storage space. The vendor aims to help organizations improve efficiency and facilitate collaboration. The vendor says their solution is a comprehensive platform with mobile access that allows companies to man…

We don't have enough ratings and reviews to provide an overall score.

Saydoc, from the small company of the same name headquartered in Brooklyn, New York, is a document management tool.

We don't have enough ratings and reviews to provide an overall score.

CogniDox is document management software for internal departments and project teams to help automate document-centric processes and find information. It is used extensively for quality certification (ISO 9001, ISO 13485) and information security.

We don't have enough ratings and reviews to provide an overall score.

Skyhatch Datarooms are specifically designed to ease due diligence pains experienced when running high-stakes deals involving external parties.They are virtual datarooms with innovations in workflow.

We don't have enough ratings and reviews to provide an overall score.

Redtail Technology in Gold River, California offers their Imaging software, a document management solution dedicated to storing, sharing (securely) and backing up images.

TrustRadius Top Rated for 2019

2019 Top Rated Document Management Systems

There are plenty of options out there, but here's our shortlist of the best Document Management Systems. These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. To qualify, a product must have 10 or more recent reviews and a trScore of 7.5 or higher, indicating above-average satisfaction for business technology. The products with the highest trScores appear first on the list. Read more about the Top Rated criteria.

Smallpdf

18 ratings

PDFelement

86 ratings

Adobe Acrobat DC

1064 ratings