Best Document Management Systems86Document management systems (DMS) encompass a set of capabilities for storing, sharing, and converting documents and files in a way that reduces dependence upon, or eliminates entirely, hardware and paper document generation and storage. Central to document management is imaging, file type conversion, versioning, and metadata management with document editing and access controls. Document management type features might also be contained in an enterprise content management (ECM) system or a digital asset management (DAM) system.FileInvite1https://media.trustradius.com/product-logos/7G/2g/K85HIXGC67T4.PNGKofax Power PDF (formerly Nuance Power PDF)2https://media.trustradius.com/vendor-logos/Cd/Xt/WVMUG8A9IJNR-180x180.PNGO3Spaces Composer3https://media.trustradius.com/vendor-logos/3S/W7/02USTD7LKUUF-180x180.JPEGDocument Locator4https://media.trustradius.com/vendor-logos/ih/6q/DCXZBTOFWTZB-180x180.JPEGEphesoft5https://media.trustradius.com/product-logos/Mr/lh/4CLOS783KAHU.PNGFlip PDF6https://media.trustradius.com/product-logos/Vq/VG/O2GT07ZL8U7R.jpegSqrl7Idox EDRMS8https://media.trustradius.com/vendor-logos/dT/Nw/T4P6XL562DHA-180x180.PNGContentverse9https://media.trustradius.com/product-logos/rM/lb/P4WPUTCKGTIX.PNGedocr10https://media.trustradius.com/product-logos/yr/kC/CLBQSTXHE54E.jpegRicohDocs11https://media.trustradius.com/vendor-logos/f1/OZ/PTBT63GN6C2U-180x180.JPEGSfax12https://media.trustradius.com/vendor-logos/nX/OI/SZN223BEJ99U-180x180.PNGPostScan Mail13FileTrak14https://media.trustradius.com/product-logos/qw/ah/F80V3CX3BT97.jpeggDoc Binder15https://media.trustradius.com/vendor-logos/fn/hP/6RQXUMTDSTJN-180x180.GIFJungleDocs16https://media.trustradius.com/product-logos/hE/IC/QQTDR3K1NNOV.JPEGSmartDocs17https://media.trustradius.com/vendor-logos/qs/38/QXIMT5XLRZ7J-180x180.PNGgDoc Creator18https://media.trustradius.com/product-logos/oG/QS/FQWFXRJAOQW5.PNGShowcase Sales App19https://media.trustradius.com/product-logos/Vt/TO/J8THNC63OIQH.PNGRadix DM20https://media.trustradius.com/product-logos/23/I0/3VFVSBSQPNKD.PNGEnnov Document Management21https://media.trustradius.com/product-logos/qB/X3/RF0J049V1ON8.PNGSaydoc22https://media.trustradius.com/product-logos/1A/IV/79S0T7IVWTHS.pngI-9 Advantage23https://media.trustradius.com/product-logos/IX/2f/OLGC4TUU6LT0.pngPeopleDoc by Ultimate Software24https://media.trustradius.com/product-logos/9c/GD/4OTUVB59I0DO.PNGCogniDox25https://media.trustradius.com/vendor-logos/hL/Y4/T993TNKXR1BX-180x180.JPEG

Document Management Systems

Best Document Management Systems

TrustMaps are two-dimensional charts that compare products based on satisfaction ratings and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Document Management Systems Overview

What are Document Management Systems?

Document Management Systems (DMS) provide enterprises with the capability to digitally capture and convert documents and files. Features of document management software may also extend to document storage, search and retrieval, and sharing. DMS reduce enterprise dependence upon space-consuming document printing hardware, printed paper, and file drawers.


Document management systems share featural overlap with Enterprise Content Management (ECM) or Digital Asset Management (DAM) platforms. But document capture and manipulation is central to document management. This includes imaging, file type conversion, versioning, and metadata management, with document editing and access controls. An alternate approach to document management is to include templated document generation as a feature. This way paper document generation and sharing is not needed to begin with. These DMS often provide contract lifecycle management, and electronic signature as well.

Features of Document Management Systems:

Document management systems provide the following feature set:

  • Imaging, mobile image capture

  • Versioning, automated

  • Metadata management

  • File type conversion

  • Document sharing & collaboration

  • Automated backup, archiving (i.e. integration)

  • Document publishing, public sharing

  • Policy-driven access and controls

  • Graphic-based object editing, manipulation

  • .pdf editing, fields

  • Customizable search, content location

  • Templates, electronic document builder

  • Integrated e signature

Pricing Information

More feature complete Document Management Systems are generally offered on a cloud-based, software-as-a-service model and are available by subscription. 30-day free trials of document management systems are common. The most common pricing variable is the number of licensed users. Plans may also be priced according to the volume of contracts processed and managed. Some vendors offer perpetual licensing for simple document management products (e.g. .pdf editors, converters, etc). Also, ECM vendors may supply all the features required for document management as modules for their platforms.

Document Management Products

Listings (51-75 of 144)

1 Ratings

FileInvite automates the process of collecting information and documents from your clients. The vendor says the process is simple, and the interface is secure. All you have to do is create and send a FileInvite with the information you require. The client then uploads the files to a secure portal...

We don't have enough ratings and reviews to provide an overall score.

O3Spaces is a optional cloud-based or local-hosted document creation and collaboration service. O3Spaces is written in Java, and based on the Tomcat server with a PostgreSQL backend (other databases are also supported).

We don't have enough ratings and reviews to provide an overall score.

Document Locator is an enterprise content management system that allows users to capture, manage, share, and secure information within the organization. This includes electronic documents, images, email messages, and other computer files, as well as scanned paper documents. Virtually any Windows-...

We don't have enough ratings and reviews to provide an overall score.

Ephesoft is a document capture software offering from Ephesoft, Inc.

We don't have enough ratings and reviews to provide an overall score.

Flip PDF Pro for Mac is a document management software offering from FlipBuilder. It includes features such as easy import and the ability to convert PDF to Adobe Flash-based pase-flipping books..

We don't have enough ratings and reviews to provide an overall score.

Sqrl is a document management software offering from Sqrl. It isdesigned to eliminate the time, profitability and patience lost gathering information from and following-up with clients..

We don't have enough ratings and reviews to provide an overall score.

Idox EDRMS is an electronic records and document management system from UK-headquartered company Idox.

We don't have enough ratings and reviews to provide an overall score.

Contentverse is document management software from Computhink in Lombard, IL, a company specializing in enterprise software available as a local-hosted solution or cloud-based solution (as Contentverse Cloud).

We don't have enough ratings and reviews to provide an overall score.

edocr is a document management software offering from Accusoft. It includes features such as document viewing, processing, compression, barcode and OCR functions provided through both APIs and installed solutions.

We don't have enough ratings and reviews to provide an overall score.

RicohDocs is a document management software offering from Ricoh India Ltd.. It includes features such as can be easily cloned, accessed and preserved and can be securely stored.

We don't have enough ratings and reviews to provide an overall score.

Sfax is a document management software offering from Scrypt Corporation. It includes features such as the ability to securely send, receive, annotate, digitally sign and manage faxes to eliminate manual processes and paper along with military-grade encryption to minimize the risk of exposure and ...

We don't have enough ratings and reviews to provide an overall score.

PostScan Mail is a document management software offering from PostScan Mail. It includes features such as view mail and manage mail.

We don't have enough ratings and reviews to provide an overall score.

FileTrak is a document management software offering from Codafile Software. It includes features such as database management and query wizards.

We don't have enough ratings and reviews to provide an overall score.

gDoc Binder is a document management software offering from Global Graphics Software Limited. It includes features such as organizing binders into digital libraries and the ability to share and publish notes online.

We don't have enough ratings and reviews to provide an overall score.

JungleDocs takes properties and parts of an existing document and puts them into a new one. The vendor’s value proposition is that this prevents possible mistakes and saves up to 90% of the user’s time that would be used on inputting and copy-pasting operations. Key features include:Word and Powe...

We don't have enough ratings and reviews to provide an overall score.

SmartDocs is a sales proposal automation software solution offered by ThirtySix Software.

We don't have enough ratings and reviews to provide an overall score.

gDoc Creator is a document management software offering from Global Graphics. It includes features such as a fast and easy way to convert over 30 document formats including word, excel, powerpoint to pdf and xps and the ability to convert from Microsoft Office formats (including Outlook)..

We don't have enough ratings and reviews to provide an overall score.

Showcase is a mobile sales enablement solution that can be used to upload, manage and share marketing and sales collateral. Users can also build their own product catalog and take orders online and offline.

We don't have enough ratings and reviews to provide an overall score.

Radix DM is a document management solution that replaces the use of Windows folders for the storage and management of shared documents and email. With Radix DM, users can securely share project documents, client documents, HR files, policies and procedures or any type of document their business ...

We don't have enough ratings and reviews to provide an overall score.

Ennov Document Management is designed to help organizations save paper, logistics costs and storage space. The vendor aims to help organizations improve efficiency and facilitate collaboration. The vendor says their solution is a comprehensive platform with mobile access that allows companies to ...

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Saydoc, from the small company of the same name headquartered in Brooklyn, New York, is a document management tool.

We don't have enough ratings and reviews to provide an overall score.

CogniDox is document management software for internal departments and project teams to help automate document-centric processes and find information. It is used extensively for quality certification (ISO 9001, ISO 13485) and information security.