basic user perspective
It is used for paying of all work related expenses.
Starting at $9.76 per month per user
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What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…
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Popular Features
- Payment Status Tracking (49)8.686%
- Duplicate Bill Detection (37)8.585%
- Customizable Approval Policies (38)8.585%
- Employee Expense Reporting (59)8.383%
Reviewer Pros & Cons
Pricing
Entry-level set up fee?
- $250 Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $9.76 per month per user
Features
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Product Details
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What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.
Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:
- Google Vision-powered OCR receipt scanner
- Petty cash management
- Automatic policy compliance
- Corporate card automatic Intelligent Matching
- Integrated mileage tracking + verification
- Integration with an existing ERP
The vendor describes the benefits of Webexpenses as including:
- hours saved per claim
- Increase visibility and spend projection
- reduction in errors + fraud
- ROI: system payback in an average of 3 months
Selling propositions of Webexpenses include:
- Flat, active-user-only pricing
- 24/6, in-house human support via chat, email, or phone, included
- Over 100+ software and app and feature upgrades per year, included
- Unlimited submissions per month once active, included
- Custom system configuration to meet business requirements and expense policy
The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.
Webexpenses Screenshots
Webexpenses Video
Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.
Webexpenses Integrations
Webexpenses Competitors
Webexpenses Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
| Supported Countries | Global |
Webexpenses Downloadables
Frequently Asked Questions
Webexpenses starts at $9.76.
Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.
The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
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Reviews and Ratings
(1161)Attribute Ratings
Reviews
(26-50 of 723)Companies can't remove reviews or game the system. Here's why
April 16, 2024
review of webexpenses
It is used across our whole organization, it is fully rolled out on an internal internet server system so that any member of the James Latham timber plc company can easily use it. It is all linked so that managers and the accounts team, can easily access and approve any claims.
- Easy to use.
- Easy to upload receipts.
- Quick approval.
- Can be tricky to fill forms in correctly.
- Too much info sometimes.
April 16, 2024
Webexpenses review
Webexpenses is good for the use on the mobile phone for inputting claims and also attaching photo receipts. I use this service at least once monthly. I do not like that you have to wait for a previous claim to be approved and paid until you can put a new claim in. I also do not like that it can look like a claim has gone through but you still have to click submit which has confused some of the staff members when making a claim. Otherwise it is a great tool to keep track of our petty cash float to ensure we have plenty of change and no cash is going missing. It is an easy product to use once you understand it and there are plenty of help guides if there is anything you are unsure of. I would recommend the use of webexpenses in a business workplace such as a veterinary practice where I work.
- use on mobile
- take photos of receipts that attach easily
- saves management time in processing claims
- Allows you to see claims that are being asked for from staff
- keeps track of petty cash float to ensure no money goes missing
- easy to use once you understand the programee
- shouldn't need to have to put claim through twice by have to click submit when going back into the claim
- Mobile use not very good for putting multiple claims in under different categories as will not bring down the drop down boxes easily. Then need to use the desktop.
- Having to wait for a previous claim to be approved and then paid before put another claim in. Can be slow if claim is not approved quickly. Although this is actually a head office staffing problem that it takes so long and so not the fault of the programee really.
April 16, 2024
Webexpense review
Webexpenses is used by the whole organization for management of expenses for staff
- allows mileage calculation at the end year for claiming
- Mobile app for taking pictures of receipts
- ability to access from anywhere
- website sometimes difficult load receipt images
- sometimes the image scanning reading changes the values which are incorrect
April 16, 2024
Quick Efficient & Easy To Use
All employees use Webexpenses for their day to day management of business expenses. Over the month this results in a complete infantry of the expenditures . This saves Saving without having to send in receipts and paperwork at the end of the month. Just a simple click and your done. You can add notes if necessary.
- Saves time.
- Easy to use.
- Great customer support.
- App is simple to use.
- Has got better over the years
- Some items say overspend for the category but it does not recognize it may be 2 or 3 Nights subsistence.
- I would like to see a box that tells me how much I have spent as I go along.
April 16, 2024
Streamlined easy to use process for expense claims
We use it for monthly car mileage claims and general office expenses. Webexpenses keeps everything all in one place and documented easily for ease of accounting and audit purposes. The app is very convenient to me able to keep on top of any claims needed and quickly. All works well.
- Keeping receipts documented.
- The app keeps everything at your finger tips.
- The app sometimes crashes when loading lots of items under one claim.
April 16, 2024
Brief reveiw of Webexpenses
I currently use Webexpenses to make claims on my expenses.
- Website is easy to nagivate.
- Makes claiming back expenses easy.
- Makes the whole process of claiming back more efficient.
- UI is good
- Would like a good mobile app.
April 16, 2024
User Review
Webexpenses is being used by the whole organisation I work for. It is easy to use and keep up to date with costs for your relevant cost centre. Submission is straightforward. All expenses costs are kept in one place and easy to navigate through and refer back to if necessary.
- Easy to access through app or website.
- Current claims are easy to access and maintain.
- Previous claims are easy to navigate.
- Straightforward to upload receipts either via website or app
- The link between the app and website is not always straightforward.
- Adding a new mileage claim can be unnecessarily time consuming.
- The steps when submitting claim, etc. are easy when it has been done a few times, at first it does not feel intuitive.
Across a team of field-based surveyors - this is our core business, so effectively it is used across the whole organisation. The team used to collect paper receipts and post them in once a month. This means receipts are submitted via the system.
- Plots different cost codes.
- You can upload on a daily basis and then it is quicker at the end of each month.
- You can separate cash and credit card into different claims.
- It adds everything up!! Simple but necessary!
- The photos snap to square - would be better if they stayed portrait as you have to keep retaking.
- When we signed up we were told that there would be integration with our credit card receipts but this hasn't been possible - we are with HSbC bank.
- I find it confusing between taking photos for each item or loading them up first.
April 16, 2024
Does the job well
Everyone uses it across the business, mostly for claiming mileage expenses and for site visits.
- Clear instructions.
- Understandable layout.
- The pie charts are useful.
- Mark when an expense has been paid.
- Sometimes it glitches when adding receipts.
April 16, 2024
Expenses made easy
Used for monthly expense reports and payments. Enables staff to enter expense receipts for any payments made for work purposes. As the company has a lot of remote staff, they are able to use the system to claim back mileage which is automatically calculated based on number of miles completed.
- Easy to use
- intuitive interface
- Simple phone app which gets the job done
- Claim history vanishes quickly after payment
- Could do with more hints for the different options to explain purposes
- Receipts do not always save for further use
April 16, 2024
Great service
Across the whole organisation, it addresses ease of uploading expenses and managing them. I haven't yet found any faults so far.
- Really easy approval system.
- Really easy to upload.
- Very user friendly.
- good notifications
- I think it would be helpful if the person uploading the claim could erase the claim after it has been approved by the first approver but before it is approved by the second approver.
- I have no other complaints.
- No other complaints.
April 16, 2024
Great for expensing expenses :)
We use it to expense personal development and WFH budgets.
- Easy to use
- Clear logical system
- Able to handle lots of information
- The interface does look a bit old, so a refresh would be great
April 16, 2024
Webexpenses is powerful.
Webexpenses is used across the whole organization, allowing individuals and teams to easily record their expenses.
- Allows you to switch accounts so expenses can be centralized in smaller teams.
- Very powerful when all the features are understood.
- Far easier than traditional expense methods.
- Hard to understand at first, can be overwhelming.
April 16, 2024
Web Expense Review
The ability to automate approval flows for expenses. The previous manual system was not ideal as we had to rely on manual processes to push expenses through. With the automated reminders set in web expenses, we're able to ensure all expenses are submitted before the pay cut off being run.
- Automation
- Notification
- Limits
- App
- Speed of UI
- Mandatory fields
April 15, 2024
Exactly what we needed
We use Webexpenses to manage the whole company's expenses. employees submit their own expenses to the system, which is then verified by their direct manager and submitted to finance for payment. This is all handled in the system, so managers can keep track of their staff and their expenses.
- Easy to use
- Reliable
- Map and route function on milage claims
- Receipt attachment could be clearer
April 15, 2024
Overall very good and easy to use
I use webexpence to keep track of my work expenses on a monthly basis. It allows me to keep better organized my milage and receipts from business related lunches and dinners. An added benefit is the software auto calculates the milage when you enter the address and can be manually override if you need to account for more miles. The software is also used to keep track of tolls and business office supplies.
- Easy to add receipts.
- Easy to add new claims.
- Easy to navigate.
- Limited number of favorites.
- Don't like the maps function when adding mileage.
- Somewhat not user friendly when navigating between expenses.
April 15, 2024
A great system, efficient, time saving and easy to use
Webexpenses is being used across our whole UK business for people who incur personal expenses during business. It is very quick and efficient to process my business expenses and it solves the problem of being able to process expenses 'on the go'. The phone app is great and probably the best way to load photos of my receipts by selecting them directly from my photo album.
- Mobile app.
- Loading receipts.
- Calculating journey mileage.
- Calculating exchange rates
- Sometimes the system crashes, although that may be down to network at times.
- The loading of receipts takes a bit of getting used to due to the various options.
- More expense categories (although this may be down to organization preferences).
- Occasionally the expenses are out of sync with the business server and I lose all the receipts loaded. This is rare but has happened.
April 15, 2024
Webexpenses saves time/money
The Webexpenses platform is used across the whole company for all [spending], both company credit card and out-of-pocket. All users have a company card and access to the smartphone app.
- Mobile receipt recording
- Apps
- Ease-of-use
- website usability
April 15, 2024
Just a workin' man's experience
Webexpenses is used by my organization to manage claimable expenses. It is being used across the whole company in order to, and the problem of, accounting for individual claims. It can be used by any employee that may need to claim back any costs the company cover.
- Simplifies the claiming process
- Lets you see at a glance whether something has been approved
- Has a dashboard when logging in to show where claims are up to.
- You are able to scan receipts as physical proof
- You can receive email alerts and push notifications when a claim has been actioned
- Accessibility options - visual options e.g. text size/color
- Drop-down list of possible options when claiming, such as mileage or 'fees'
- A "quick claim" function, based on your most common previous claims
Webexpenses is being used by everyone at the Pernod Ricard UK organization that needs access to regular business expenses. This is mainly applicable to the commercial team but is also used across other departments. Webexpenses saves time by allowing expenses to be done 'on the go' and is particularly beneficial to our field based employees as it cuts down on admin time leaving more time to spend with customers.
- Easy to use.
- Quick.
- Works well with iPhone.
- Have experienced bugs in system where pictures of receipts have been deleted.
April 15, 2024
General overview
Helps with reimbursements ans helps employees get immediate services
- Detailed expenses.
- Easy to claim.
- Easy to allocate.
- Intuitive
- Better to allocate supervisor.
- Needs to be easier to set up.
- Quick how to video would be helpful
April 15, 2024
Webexpenses review
I use Webexpenses for my day to day running of expenses. It makes it very easy for me now. It keeps track of my receipts as well.
Still using Webexpenses and it gets better over time for keeping long term records etc.
Still using Webexpenses and it gets better over time for keeping long term records etc.
- Speeds up my claims.
- Keeps a record of the past expenses.
- Always ready mobile or PC.
- Don't like the auto route map feature...when you go a different way than it wants it's very painful.
- A receipt for fuel could cover more than one mileage claim...doesn't currently allow this.
April 15, 2024
Webexpenses review
I use Webexpenses to submit monthly business expenses that I claim back from my employer.
- Automatically calculates business mileage saving time
- Expenses can be entered and submitted from many platforms
- Easy to view claim history
- The phone app will sometimes freeze or crash whilst entering details. Resolving this would be helpful.
- Webexpenses doesn't allow you to enter details in constant upper case in the ios app
April 15, 2024
A great, user-friendly expenses software!
Webexpenses is used regularly on a monthly basis to claim expenses that have occurred via the business. I am under the illusion that the whole company uses this software across our three main parts of the business and the different departments that lie within those areas. Webexpenses is efficient in allowing all teams to claim their expenses in an easy to navigate and understand way.
- Easy to use app.
- Route planner for travel expenses and fuel.
- Ability to group expenses under one claim if needed.
- Route planner on app needs more work, could be better.
- App often crashes, loosing all of the data you have inputted.
- Hints and tips explaining features may be useful for users that haven't used the software before.
April 15, 2024
Webexpenses is Great!!
I use Webexpenses everyday to track my mileage using multiple billing codes. I also use Webexpenses to track my expenses while with specific clients as I build repour taking them out to do fun things. I do enjoy the ease Webexpenses has made it to submit receipts for reimbursement. I have never experienced a glitch or issue using Webexpenses.
- Address generates.
- it is easy to submit new claims.
- easy to add claims and submit receipts.
- More most used addresses saving option