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Webexpenses

Webexpenses

Overview

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…

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Recent Reviews

Simply Simple

9 out of 10
April 29, 2024
Incentivized
Webexpenses is used across our whole business for an efficient process of reimbursing staff for expenses paid out to facilitate job roles, …
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great product

10 out of 10
April 22, 2024
Incentivized
We use this to claim back any expenses that we haven't been paid for, these include things like registration fees or any overtime payment. …
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Easy to use

9 out of 10
April 22, 2024
Incentivized
We use Webexpenses across the whole Atlanta Group, with more than 2000 employees across the UK. I started being aware of Webexpenses …
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How Webexpenses Differs From Its Competitors

Time Savings

Claims submission is easy when you have done it a few times. It is not always obvious at first if you have done something like not added a receipt where required. Lots of the claim screen is taken up with banners and messages, these should be defaulted to minimised. Approval process is easy.
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Time Savings

The app means i can add to my expenses immediately after purchase instead of waiting for access to a desktop. Whilst travelling abroad, i know expenses would be accepted in different currencies and travel mileage is always generously taken in to account to ensure staff are not short changed on …
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Time Savings

It no longer requires one person to submit all of a team's expenses. Instead, the individuals of that team can submit their own expenses and this saves one person doing it all.
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Time Savings

By automating our expenses management process, we have saved a heap of time. Previously there were manual follow ups (not to mention the re-follow-ups) whereas now the system keeps track of the status of all the expenses and sends out notification where appropriate. Overall, it has been a net …
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Time Savings

Employees create a new claim per month, add items to the claim and then submit it at the end of the month. This is then automatically sent to managers, who approve or decline the claim, then it goes on to the finance department and processed for payment.
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Time Savings

Webexpenses does save time when it comes to keeping track of claims, milage and receipts. This was manually done in the past and now I can keep track of my milage and receipts electronically. It also saves time during the expense approval process, since it is just a few clicks to submit my report.
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Time Savings

Submitting claims is now done at the click of the digital button and then an email is sent to the approver who authorizes or rejects the expense claim through the system. Problems or issues with the claim (i.e. over a certain expense limit) are flagged at all stages making it easy to identify and …
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Time Savings

I have used Webexpenses to simplify the claiming process with my employer. I no longer have various forms to sign, email, have stamped, etc, it can all be done through the app or website, probably within a fraction of the time it'd take people without webexpenses to try to get in to see their …
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Time Savings

Definitely, since I started using Webexpenses it has saved a lot of time.
Webexpenses allows you to enter expenses as you go as it is available on many platforms hence saving a lot of time
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Time Savings

Yes I have and that's one of my favorite features, I also love that I can add pictures of receipts for reimbursement through our payroll team.
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Time Savings

Gathering invoices together and uploading at time of purchase so they are ready to submit at end of month rather than looking for these all together.
Approving expenses has been streamlined allowing users to put in all the details to justify the expense. Ability to add or remove if vat is …
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Time Savings

Some users have commented that the automations that the system has help them a lot to not overlook any refund or leave any item without the corresponding documents, so I have the peace of mind that everything happens on time within the application and that my users have I was able to understand it …
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Time Savings

All expenses must be input via the application. coding for expenses is important to ensure correct allocation. There is a centralized record of all expenses and expense invoices and requests. The application allows our staff to monitor their expenses and their records as well as allows them to …
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Time Savings

Most of the time, we save time for the expense approver while we put all the employee's expenses in one claim per month. However, doing this takes considerable time for the user because there are not so many automated activities that make the process easier and quicker.
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Time Savings

In the case of monthly expenses, it is a time-saving tool. If you are saving all your bills on a daily basis = at the end of the month, it is a question of a few seconds.
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Time Savings

It has been used mainly by our company for expense approval - it allows for a range of control by managers being able to log in and see what their staff are trying to expense. This also allows for control of not only what the staff are purchasing but how much they spend.
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 9 features
  • Payment Status Tracking (50)
    8.6
    86%
  • Customizable Approval Policies (39)
    8.5
    85%
  • Duplicate Bill Detection (38)
    8.5
    85%
  • Employee Expense Reporting (60)
    8.3
    83%

Reviewer Pros & Cons

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Verified User
Project Manager in Engineering
Marketing & Advertising Company, 1001-5000 employees
Verified User
Administrator in Information Technology
Information Technology & Services Company, 51-200 employees
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Pricing

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Entry-level set up fee?

  • $250
    Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $9.76 per month per user
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Features

Expense Management

Expense management features

8.1
Avg 8.0

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

8.5
Avg 8.1
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Product Details

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.

Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:

  • Google Vision-powered OCR receipt scanner
  • Petty cash management
  • Automatic policy compliance
  • Corporate card automatic Intelligent Matching
  • Integrated mileage tracking + verification
  • Integration with an existing ERP

The vendor describes the benefits of Webexpenses as including:

  • hours saved per claim
  • Increase visibility and spend projection
  • reduction in errors + fraud
  • ROI: system payback in an average of 3 months

Selling propositions of Webexpenses include:

  • Flat, active-user-only pricing
  • 24/6, in-house human support via chat, email, or phone, included
  • Over 100+ software and app and feature upgrades per year, included
  • Unlimited submissions per month once active, included
  • Custom system configuration to meet business requirements and expense policy

The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.

Webexpenses Screenshots

Screenshot of The Webexpenses mobile app, that captures receipts instantly.Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.Screenshot of Mileage tracking with Webexpenses.Screenshot of A display of expense-related spend, reported and tracked with customisable reports.Screenshot of The mobile app, where users' expenses can be built, submitted and approved.Screenshot of Webexpenses payments and expense reimbursements.

Webexpenses Video

Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.

Webexpenses Integrations

Webexpenses Competitors

Webexpenses Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported CountriesGlobal

Webexpenses Downloadables

Frequently Asked Questions

Webexpenses starts at $9.76.

Emburse Certify, Expensify, and SAP Concur are common alternatives for Webexpenses.

Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.

The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
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Comparisons

View all alternatives
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Reviews and Ratings

(1160)

Attribute Ratings

Reviews

(26-50 of 722)
Companies can't remove reviews or game the system. Here's why
April 16, 2024

Webexpenses is a useful tool for our business

Verified User
Consultant in Sales
Construction Company, 51-200 employees
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Usability
7
Overall it is quite easy to use. Some parts are slightly counter intuitive but can be worked out. The mileage tracking is useful but the map is hard to use if you need to specify a route you took. Often it uses the shortest route which is not often the route you will actually use.
April 16, 2024

review of webexpenses

RS
Rory Sans
Sales Executive
James Latham Timber (Purfleet) (Paper & Forest Products, 201-500 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Usability
6
Webexpenses is a very easy to use program. It takes a little while to learn where everything goes, then it is very easy to do once you have learned that. Sometimes it can be awkward and time consuming to add receipts to the correct element of the claim, although once you are on the right path it becomes apparant.
April 16, 2024

Webexpenses review

Verified User
Employee in Corporate
Veterinary Company, 1-10 employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Usability
8
As explained in previous questions. This product is very good for time management and keeping track of expenses claimed and petty cash till float totals to make sure nothing is missing. Only downside I find is that you have to press submit twice and have to wait for approval until a 2nd claim can be made. I would recommend this product for use in a business such as a vet practice.
April 16, 2024

Webexpense review

LB
Leon Brydges
Technical Specialist
Daisy (Computer Networking, 5001-10,000 employees)
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Usability
10
It [is] the ability to access anywhere 24/7 with or without a laptop or the need to use a VPN connection which elevates this above any in-house solution that we could develop and that really simplifies the management of the expenses process going forward for the business as a whole.
April 16, 2024

Quick Efficient & Easy To Use

Verified User
Team Lead in Product Management
Construction Company, 51-200 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Usability
10
I find it easy to use and have not encountered any problems. I am not the most technical minded as my generation used to have to put coins in the phone if you wanted to make a call.
Now I just take a photo then add a few details about the purchase and press save.
April 16, 2024

User Review

Verified User
Manager in Human Resources
Staffing & Recruiting Company, 201-500 employees
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Usability
7
As before overall usability is good, there are some areas that could be improved such as adding new mileage claims without a new window and map pop-up. Adding receipts is not as straightforward as it could be. Approval process is quick and easy, historical data is easy to access and interrogate.
April 16, 2024

Get rid of paper receipts and deal with claiming expenses at the time and not later!

Verified User
Director in Professional Services
Insurance Company, 11-50 employees
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Usability
7
I still find elements clunky and a few times my entries have got corrupted and then it has corrupted the entire claim. This was not great as I had thrown away receipts and then couldn't properly record them and I had lost all the photos, etc.
April 16, 2024

Expenses made easy

Verified User
Employee in Other
Pharmaceuticals Company, 201-500 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Usability
9
App and website are simple to use and easy to add receipts to. Receipt retention could definitely be better. Titles for vaults could be simpler but this could be more company specific. Explanation for some of the expense options could be more informative as unsure of the differences between certain choices.
April 16, 2024

Web Expense Review

Verified User
Manager in Information Technology
Education Management Company, 201-500 employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Usability
9
It's pretty good. Like all systems, there are area's for improvement, however in the grand scheme of things, after evaluating a heap of competitors, web expense was the best bang for our buck. We will keep an eye on the market, however for now we are happy with our selection.
April 15, 2024

Overall very good and easy to use

Verified User
Employee in Marketing
Oil & Energy Company, 51-200 employees
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Usability
7
For the most part, the software overall usability is easy. I am able to keep better track of my travel and milage. There are a few instances when it becomes cumbersome, such as when needing to calculate the correct milage for a particular travel and when navigating between expense windows.
April 15, 2024

A great system, efficient, time saving and easy to use

James Moffatt | TrustRadius Reviewer
James Moffatt
UK Head of Talent & Development
Kloeckner Metals UK (Mining & Metals, 501-1000 employees)
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Usability
8
Efficient and for the most part Webexpenses is easy to use, there are times where the system has been a little confusing, usually when there are several options for saving receipts, etc. I've mentioned connectivity and sometimes system issues (quality of connection sometimes causes issues of course but sometimes the system has glitched and I've lost some work). For the most part (as with anything), once used to the system, it is easy to use.
April 15, 2024

Just a workin' man's experience

Verified User
Technician in Professional Services
Hospital & Health Care Company, 5001-10,000 employees
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Usability
9
Really simple and intuitive, but room for accessibility options. A fantastic, convenient and user friendly interface, makes the task of claiming your expenses a doddle! You don't need to be a cyber-geek or a tech-savvy nerd to be able to use this - I work with plenty of people who are neither and they use this just fine!
April 15, 2024

Webexpenses review

VD
Victor Dauya
Field Service Engineer
Cardtronics UK Ltd (Financial Services, 1001-5000 employees)
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Usability
8
The only reason I haven't been given a score of 10 is due to the phone app crashing/ closing occasionally during use. As well as not having the ability to calculate mileage from postcodes.
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