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Webexpenses is used across our whole business for an efficient process of reimbursing staff for expenses paid out to facilitate job roles, …
Starting at $9.76 per month per user
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What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…
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Popular Features
- Payment Status Tracking (50)8.686%
- Customizable Approval Policies (39)8.585%
- Duplicate Bill Detection (38)8.585%
- Employee Expense Reporting (60)8.383%
Reviewer Pros & Cons
Pricing
Entry-level set up fee?
- $250 Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $9.76 per month per user
Features
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Product Details
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- Competitors
- Tech Details
- Downloadables
- FAQs
What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.
Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:
- Google Vision-powered OCR receipt scanner
- Petty cash management
- Automatic policy compliance
- Corporate card automatic Intelligent Matching
- Integrated mileage tracking + verification
- Integration with an existing ERP
The vendor describes the benefits of Webexpenses as including:
- hours saved per claim
- Increase visibility and spend projection
- reduction in errors + fraud
- ROI: system payback in an average of 3 months
Selling propositions of Webexpenses include:
- Flat, active-user-only pricing
- 24/6, in-house human support via chat, email, or phone, included
- Over 100+ software and app and feature upgrades per year, included
- Unlimited submissions per month once active, included
- Custom system configuration to meet business requirements and expense policy
The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.
Webexpenses Screenshots
Webexpenses Video
Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.
Webexpenses Integrations
Webexpenses Competitors
Webexpenses Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
| Supported Countries | Global |
Webexpenses Downloadables
Frequently Asked Questions
Webexpenses starts at $9.76.
Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.
The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
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Reviews and Ratings
(1160)Attribute Ratings
Reviews
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November 09, 2021
Webexpenses review
Webexpenses makes claiming for expenses so much easier than previously. I can now track each of my expenses individually. I can see when it has been submitted. I can see when it has been approved. I can see who has approved my expenses. I know who to contact if there are any questions. I can see when my expenses have been paid and which expenses have been paid.
- Simple to use.
- Easy to understand.
- Easy to track.
November 09, 2021
Webexpenses review
It is mainly used for reimbursement of expenses when you are required to pay for something and the company returns the money to you.
- Expenditure tracking.
- Entering expenses.
- Application handling status.
November 09, 2021
Webexpenses Review
We use Webexpenses across the business with our company credit cards, it is used to monitor and simplify the process of business expenses, it is user-friendly and an integral part of our unique business. The downloadable app is especially useful when out on the road so you take pictures of your [receipts.]
- App.
- Take pictures of receipts.
- Pulls info from credit card.
- When adding mileage, the maps do not always save correctly.
November 09, 2021
Quicker and more eco friendly than paper
Whole organisation for employees to claim expenses.
- Template items.
- Dropdowns.
- Phone app to web app.
- Connecting receipts to claims.
- Interpretation of figures on receipts.
- General presentation, especially of items on the left hand side of a claim in progress.
November 09, 2021
Quick review
It is used to calculate the mileage expenses for the employees that travel to and from their customers.
- Calculates the mileage using the post codes.
- Easy to use click boxes.
- Functionality to remember postcodes.
- Postcode sidebar so that entries can be kept to be used again.
November 09, 2021
Easy to Use, Improvements on App would make Ideal Expense platform!
Score 7 out of 10
Vetted Review
Verified User
Webexpenses is being used across the whole organization to file travel expenses and manage that process.
- Importing claim receipts from the app on the phone to the desktop.
- Notifications of when an expense is approved.
- Matching the amount on a claim receipt to an expense and suggesting to attach that receipt to the expense.
- The app crashes when trying to upload a receipt sometimes.
- Making it clearer on what currency you will get reimbursed and what exchange rate is used.
- Not needing to fill out the notes section for each claim as this can be time consuming.
November 09, 2021
Webexpenses Experience
My organisation use Webexpenses to claim back expenses for business travel, food, entertaining customers. To my knowledge it is used across the whole organisation and it addresses problems such as the need for paper work and administration.
- Speed.
- Ease of use.
- Mobile usage.
- Customer support.
November 09, 2021
Top product
Full departmental.
- Nights out.
- Travel.
- Entertainment.
- Login process.
- Web APP.
- Mobile phone.
November 09, 2021
Does the job!
Webexpenses is being used by the whole organisation and addresses the problem of managing employee expenses. We now have one system to claim, review and authorize any type of employee expense, right through to payment to the employee. The tool can be accessed anywhere from most devices and allows users to enter expenses in real-time rather than waiting for the end of the month, making it a much more efficient way of managing expense claims.
- Claim input with categorisation.
- Clear authorization process.
- Pays the employees immediately once authorization has been provided.
- Navigation when entering a claim isn't always the easiest.
- Adding attachments could be easier/smoother.
November 09, 2021
Simple but highly effective!
I've used Webexpenses both in Admiral, and at a previous business. It's a great tool, modern, easy to use... it does what it says on the tin, but is so much easy compared to the previous generation of expense management software.
- Expenses.
- Receipts.
- User experience.
- Design could be updated ever so slightly.
November 09, 2021
Decent, simple expenses processing software
Webexpenses is used to deal with all employees' company expenses on a monthly basis. There are a range of expenses claimed for and it makes this process very simple with the use of receipt photographs. It is certainly more efficient than what I had available at my old place of work.
- Expense production.
- Receipt upload.
- Phone app integration.
- Upload process crashes a little.
- Claim doesn't autosave if you have an issue.
- Photo upload is a little slow.
November 09, 2021
Brilliant app
Great app and so easy to navigate, I recently started a new job and was recommended to use this app! Thought it would have been difficult to use at first but haven’t had any issues. I would definitely recommend others to start using it. Great service, convenient and reliable. Thanks again.
- Travel.
- Receipts.
- Food and beverage.
- Functionality.
- Clearer instructions for first time users maybe.
- More video.
November 08, 2021
Good product with easy use
It is used across the business and it has a great functionality.
- Ease of use.
- Excellent dashboard.
- Accurate mileage.
- Would be good if we could upload receipts directly rather than saving as PDF.
November 08, 2021
Some good, some not so good aspects of Webexpenses
Used across the business for expense processing. Objectives are to improve efficiency, ease of use and speed of expense administration.
- Easier for approvers to view claims and authorise.
- Enables receipts to be attached.
- Enables expenses to be coded.
- Viewing receipts often fails - receipt show a grey blanks.
- Adding/finding expense codes is not easy.
- The user interface is not simple or easy to use.
- Easy to get VAT wrong (add or not add).
- Needs a better work flow for expense submitters to follow when lodging a claim.
- Not easy to edit a claim once submitted.
November 08, 2021
Managing expenses easily through the web
Webexpenses is used to manage and deal with regular expenses when employees are on travel and/or if there are other needs, which are being accomplished via a company credit card. Those things will be added to claims and be reviewed by the management, after management review it will be forwarded to the right department to either start a payment to the employee or accept the credit card invoice digital. This helps very much, because the organization is decentralized and every employee is working from remote/home office. This tool helps keeping ways short and is useful because of managing the whole payments digital without many papers.
- Good overview of my travel costs.
- Manage everything in digital.
- Don't waste paper for standard workflows.
- Better recognition of amounts in an invoice.
- Assignment to groups.
November 08, 2021
Straightforward Expense Management
Our entire company is using this software to manage our expenses. From logging, creating, submitting, to paying out expenses is managed by Webexpenses.
- Managing individual items in an expense export.
- Viewing an entire expense report to see what is already included.
- Visualizing the current status of the expense report and where it is at in the process.
- The uploading of receipts onto individual items could have a cleaner user interface.
- The UI for creating an expense is noisy, another way of saying that there are a lot of options, fields, and text fields on a single page.
- The Date selector on the Creation screen has 'Autofill' on which creates a battle between the browser trying to give you a drop down of dates previously entered and the built in date selector.
November 08, 2021
Webexpenses is cool!!!
Cosm Inc uses Webexpenses for expense management and reimburses the expenses back to employees. Employees use personal credit cards and use Webexpenses for reimbursements. Employees enter in their expenses and the company reimburses the employees every 2 weeks.
- Detailed GL reports.
- Proper breakout of expenses and coding.
- Communication regarding errors and fixing the solution.
November 08, 2021
One-stop shop for expenses
To expenses claims and travel/hotel bookings/car hire. Used widely across the group. Manages and controls spend through expenses. Enables central management and control of company expenses.
- Visibility of all expenses.
- Booking of all elements relating to travel in one place.
- Easy upload of receipts via phone app.
- Notification of expenses paid.
- Credit card expenses difficult to collate into a single claim.
November 08, 2021
Webexpenses - My View
Whole organisation to manage and process business travel and working expenses. It is a a useful and relatively easy to use product allowing the management of expenses generated in the process of doing work. There are some aspects of the adding of receipts to individual expenses that could be easier and simpler, but on the whole a good product helping in the improvement in business efficiency.
- Mobile App to upload receipts.
- Auto Linkage of credit card activity with expenses.
- Ease of approval of others receipts.
- Adding receipts to expense claims.
- Size of receipt image when reviewing.
- Selection of country of claim.
November 08, 2021
Average for expenses, it works, but it's not intuitive.
Across organisation for personal expenses, travel, subscriptions etc. This replaced an old Excel-based system and streamlines the way in which expenses are claimed and the three levels of authorisation that each requires in this organisation.
- Captures receipts on mobile devices.
- Allows approvals and rejections.
- Can clearly see where a claim is and who it is sat with.
- Not all receipt formats can be seen on the app.
- The app and web interface are inconsistent.
- Doesn't automatically open attachments.
- The auto fill out feature from a receipt often picks up incorrect details like using the date for the amount.
November 08, 2021
Efficient and versatile
We have a number of employees who visit clients on-site for face to face training and other IT related purposes. Employees are mainly trainers, IT engineers and occasionally sales and customer service staff. All use company cars and we claim for out-of-pocket work-related expenses except fuel and servicing. Claims would include parking, tolls, stationary for example.
- Web and app based so can keep track of receipts as they are issued.
- Photographing or importing receipts is easy.
- Usually accurate recognition of the value of a receipt.
- Helps to keep track of reimbursements made.
- Navigation can be clumsy when trying to add a receipt to a claim.
November 08, 2021
Webexpenses.com after a year
All employees have an account. Keep track of expenses and the repayment to our employees. Allocation of the cost in our accounts. Control and visibility of staff expenses. Audit safe. Time saver.
- Simple.
- Cost effective.
- Easy navigation and reporting.
- International/multi currency.
November 08, 2021
Average review, average use! I use it because I have to!
Saves time on manual submission of expenses.
- Upload receipts.
- Tracks all expenditure.
- Keeps records.
- Receipts sometimes disappear.
- Doesn't always accept PDFs.
November 08, 2021
Happy Webexpenses User
Webexpenses is a very easy platform for approval of my monthly fuel and travel expenses.<br>It has been so easy over the years to attach photo receipts, change authorizers, change vehicles and calculate mileage between routes when not noted this.<br>The acknowledgement system is also good, so that you are always kept up to date the the progress of each claim.
- Easy to change details.
- Kept up to date with claims.
- Easy to add receipts electronically.
- Quick to complete each month.
November 08, 2021
Overall Happy User
At least 75% of our employees have access to Webexpenses. Tracking expenses is much much easier especially via the app on the phone.
- Match receipts with value.
- Ease of access.
- Multi user.
- Attaching receipts the app sometimes switches off.