Applicant Tracking Systems (ATS)

Best Applicant Tracking Systems (ATS) include:

Jobvite, Greenhouse, LinkedIn Talent Hub, JobDiva, and SmartRecruiters.

Applicant Tracking Systems (ATS) TrustMap

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Applicant Tracking Systems (ATS) Overview

What is an Applicant Tracking System?

An Applicant Tracking System (ATS) is used to manage recruiting operations. It is generally available as a cloud or web-based service. Applicant tracking systems’ core functionality is to house and serve a database of candidates. ATS products connect the database to job listings on job boards and the company website to centralize applications and candidates for recruiters. Recruiters can post and manage job listings from within the ATS. Recruiters can also communicate with candidates from within the platform via email or social networks like LinkedIn.


However, since it’s often associated with old-school passive recruitment methods, the term "ATS" has become interchangeable with much "recruiting software." The shift in language indicates a market trend towards software allowing recruiters to better manage the recruitment process, from recruitment marketing to job applications and hiring. It typically has four major functions:


  1. Facilitating sourcing of job candidates

  2. Collecting and managing resumes

  3. Managing interaction with job candidates

  4. Candidate Relationship Management


Today, ‘ATS’ may refer to the whole recruiting platform, or just the database that stores submitted applications.

Applicant Tracking System Features & Capabilities

ATS and recruiting platforms assist with each stage of finding and hiring new employees. Basic ATS platforms aggregate and manage resumes. Today, it’s typical for recruiting software to include features around:

  • Job requisition management

  • Company website posting

  • Social media publishing

  • Job search site posting

  • Customizable applications forms

  • Resume management

  • Duplicate candidate prevention

  • Candidate search

  • Applicant tracking

  • Collaboration

  • Task creation and delegation

  • Email templates for communication with candidates

  • User permissions

  • Notifications and alerts (particularly for interviews

  • Standard reports on key recruiting metrics

More advanced appl may include additional features, such as:

  • Integrated background checks

  • Experience/education verification

  • Candidate screening tools

  • Video interview capabilities

  • Integration with onboarding/talent management software

  • EOE compliance checking

  • White-labeled career sites

  • Personalized candidate outreach and advertising

Recruiting is a core component of talent management. Most of the products listed in the talent management category offer recruiting capabilities as part of a broader suite that includes onboarding, performance management, compensation, learning, etc.

Recruitment Management

This is the core functionality that allows users to manage the recruitment process. Common capabilities include:


  • Email and resume parsing

  • Scheduling and calendars

  • Analytics and reporting (to assess which approaches work)

  • Mobile accessibility/mobile apps

  • Referral programs

  • CRM-type features for storing candidate information

Recruitment Marketing

As competition for top talent increases, applicant tracking systems’ candidate outreach methods are increasingly reflecting traditional marketing approaches. For instance, recruiting software is now starting to provide capabilities for creating and managing career sites and running personalized ad campaigns targeting talent leads for companies’ positions. Like traditional marketing tools, these recruiting functions are also becoming increasingly automated as well. Recruitment marketing capabilities can be found within larger ATS or recruiting platforms and as point solutions.


Recruitment marketing can enable businesses to target their recruiting efforts both by the job segment they’re looking to fill and by specific candidates. The latter function is enhanced by integrations with organizations’ ATS or CRM databases that support hyper-personalized and granular ad campaigns.


Tools designed for an active recruitment strategy focus on searching for and communicating with candidates who might not have applied yet, or even be actively seeking a new job yet. Software solutions like SmashFly act as a kind of recruiting CRM platform, to store candidates’ contact information and a history of past communications. LinkedIn Talent is another major player in this arena. Some vendors specialize in aggregating this information to make it easily searchable, including:




Resume Parsing Software

Resume Parsing is a specific activity that falls under the umbrella of application tracking and recruiting operations. Tools designed for resume parsing automate the process of gathering, analyzing and storing resume data. There are three common types of resume parsing tools: Keywork-based for simple keyword and phrase recognition, grammar-based for deciphering each sentence, and statistical for leveraging numerical models of text in the entire resume.

Some vendors offer recruitment software or ATS suites that include some resume parsing or functionality. However, there are a few resume parsing point solutions available as well.


These include:



Applicant Tracking Systems Comparison

To compare different ATS products, you likely want to consider evaluating these aspects of the software:

  1. Recruiting agency vs. In-house recruiting focus: Some applicant tracking systems focus on servicing recruiting agencies and firms, with scaling for high volume and white labelling for recruiting clients. Other ATS products are designed more for in-house recruiting, including more personalization and automated processes. While most ATS offer capabilities for both groups, trends in which user groups prefer a given product are usually identifiable in reviewer demographic information.

  2. Support for Candidate Relationship Management: With an increasing focus on attracting talent that isn’t actively job-seeking, Candidate Relationship Management features are an essential component of inbound recruiting. CRM capabilities enable long-term candidate tracking to build out your talent pool, as well as recruiting campaign management. Determine how you want to go about establishing relationships with passive candidates, and what specific CRM features support that kind of relationship, be it email communications, advertising/job marketing content, social media content, etc.

  3. Core applicant tracking vs. full recruiting cycle support: There are still some ATS products that focus solely on tracking candidates’ application materials, but most have expanded to support other aspects of the recruiting process, up to the full recruiting lifecycle. Common differentiation points in feature lists include support for interviews, note taking, document signing and management, scheduling, and integration with onboarding systems.

Start an ATS comparison

Pricing Information

Pricing for ATS and recruitment software varies depending on the focus of the vendor and the size of the company/candidate pool. Specific pricing is available by a custom quote from most vendors. Costs can range from thousands of dollars per year to hundreds of thousands of dollars per year, depending on the number of features, integrations, recruiting users, and applicants you need in the system.


Applicant Tracking Products

(1-25 of 194) Sorted by Most Reviews

talentReef
19 ratings
13 reviews
talentReef is a recruitment and talent management system optimized for service-sector workforces. talentReef emphasizes its support for regulatory compliance, automated workflows, and mobile accessibility across its functions for recruiting, onboarding, training, and performance management.
Lever
24 ratings
13 reviews
Lever is an applicant tracking and recruiting software solution.
Hyrell
12 ratings
12 reviews
Hyrell is a cloud-based applicant tracking system. Its capabilities include batch or mass communication with potential candidates via multiple channels like email, social recruiting, and job boards, employee screening and testing, resume parsing, data management, and analytics.
Entelo
21 ratings
12 reviews
Entelo is a recruitment and ATS offering. It provides core recruitment features, as well as a candidate database and search engine for proactive candidate-seeking. It also provides filters to support greater diversity within companies’ talent pools.
Hiretual
13 ratings
11 reviews
Hiretual is a recruiting platform that aims to help you find and engage the right people 10x faster. According to the vendor, customers use Hiretual to source across 30+ platforms and 700M professional profiles, quickly gather contact information and hire efficiently with team collaboration, pipeli…
iApplicants
12 ratings
11 reviews
iApplicants is a cloud-based ATS that offers batch or mass communication with potential candidates via multiple channels, resume parsing, and data management. This particular platform is sought and used by small to midsize companies and is offered on a flexible payment schedule.
myStaffingPro
20 ratings
11 reviews
myStaffingPro is a web-based applicant tracking system (ATS) that offers applicant tracking, candidate recruiting, and onboarding in a scalable, configurable solution. It is a SaaS model makes it accessible from anywhere at any time, and offers unlimited integration capabilities. Some key features i…
Breezy HR
17 ratings
10 reviews
Breezy is an applicant tracking system that aims to be fun-to-use. The vendor says its goal is to turns organization's messy hiring hacks into a pain-free process candidates love.The vendor believes hiring doesn't have to be messy. According to the vendor, Breezy customers can say, "Sayonara!" to th…
Brightmove
10 ratings
10 reviews
Brightmove is a cloud-based ATS developed by Brightmove, Inc based on Florida.This product offers the full suite of features typical of applicant tracking systems, as well as a few other features: a user-friendly and customizable dashboard, mobile accessibility, SMS messaging from the dashboard, bat…
Dice Open Web
28 ratings
9 reviews
Dice Open Web is a recruiting solution that works by consolidating data on potential employees from 130 different sites.
AkkenCloud
10 ratings
7 reviews
AkkenCloud is a cloud-based ATS developed by Akken Inc in New Hampshire. This product offers the full suite of features typical of applicant tracking systems: A user-friendly interface and mobile device integrationBatch or mass communication with potential candidates via multiple channels such as …
Bullhorn Jobscience
13 ratings
6 reviews
Jobscience is a cloud based ATS and CRM designed to help recruitment firms to streamline and grow their business.
Vincere.io
9 ratings
6 reviews
Vincere is a CRM/ATS for ambitious recruitment firms of all sizes. Founded in 2012, Vincere is designed specifically for recruitment companies covering Direct hire, Contract & Executive search, with built-in front, middle and back office capabilities. The vendor promises more activity and more …
Harri
6 ratings
6 reviews
Harri, headquartered in New York, offers a workforce optimization platform for restaurants, which supports scheduling and attendance management, hiring, as well as communicating with employees and collaboration.
Big Biller
7 ratings
5 reviews
Big Biller is a cloud-based ATS developed by Top Echelon Networking, Inc in Canton, Ohio.This product offers an adequate suite of features typical of applicant tracking systems: a user-friendly interface and mobile integration, batch or mass communication with potential candidates via multiple chann…
Recruiterbox
11 ratings
5 reviews
RecruiterBox is a cloud-based ATS developed by RecruiterBox, Inc in San Francisco.This product offers the full suite of features typical of applicant tracking systems: a centralized candidate database, batch or mass communication with potential candidates via multiple channels such as email or by le…
VidCruiter
6 ratings
4 reviews
The VidCruiter platform offers a variety of products and features designed specifically to optimize recruitment. The workflow system will allows users to map out the entire recruitment process and automate it to their level of comfort. The platform can be completely customized to meet the specific…
HealthcareSource Position Manager
6 ratings
4 reviews
HealthcareSource Position Manager is a healthcare applicant tracking software solution.
ApplicantPro
13 ratings
4 reviews
ApplicantPro is a recruiting software solution offered by JobMatch, LLC.
ApplicantStack
8 ratings
4 reviews
ApplicantStack is a recruiting software solution offered by ApplicantStack.
Crelate Talent
14 ratings
4 reviews
Crelate Talent is an applicant tracking and candidate management solution for executive and professional recruiters.
Bambu
5 ratings
4 reviews
Bambu is a social media marketing tool from Sprout Social that leverages employee advocacy. It allows users to organize and encourage distribution of company blog posts, press releases, news and articles, thought leadership, and customer case studies through employees' personal social networks on Fa…
WebHR
6 ratings
4 reviews
WebHR is a Cloud based Social HR for SMEs that covers everything from Hire to Retire. WebHR is currently used by more than 8,000 companies in 171 countries. WebHR assists in managing the organization's most important asset - its Human Resource. Key features of WebHR: Native iOS, Android & Windows 8…
Spark Hire
3 ratings
3 reviews
Spark Hire is a video interviewing platform. Some key features include: One-Way Interview, Live Interview, Collaboration and Shared Interview.
CEIPAL TalentHire
4 ratings
3 reviews
CEIPAL TalentHire is a recruiting software solution offered by CEIPAL TalentHire.

Frequently Asked Questions

What is an Applicant Tracking System?

An Applicant Tracking System (ATS) is a software that allows a business to track the records of candidates for positions in their business. ATS’s at their core should store and organize candidates’ application materials, such as resumes and references, but frequently support other aspects of the application process, such as skills assessments and interview notes.

What’s the difference between inbound and outbound recruiting?

Outbound recruiting is a method of recruiting conducted in response to specific, immediate hiring needs, including posting the opening on job boards and other job marketplaces. In contrast, inbound recruiting is a more long-term strategy that emphasizes building your company’s brand and image among candidates. The target audience in inbound recruiting also includes potential candidates who are not currently job-seeking but would still be a desirable hire.

How do ATS’s read resumes?

Applicant Tracking Systems use variations of Resume Parsing technology to read resumes. The sophistication of this technology can range from simply scanning resumes and application materials for various keywords, to employing Natural Language Processing to measure the quality of a candidate’s application and how close a match a candidate is to the job description.

What’s the difference between Applicant Tracking Software and Recruiting software?

Applicant Tracking Software is a subset of Recruiting software. While historically, ATS’s were clearly distinct from other recruiting software, such as video interview, background checking, and resume parsing products, these functions have been consolidating into unified products for managing the full applicant lifecycle, with ATS as the foundation for the rest of the processes.

How much do ATS’s cost?

ATS’s prices are impacted primarily by whether it is a standalone product or part of a larger HR suite, which would increase the overall cost but could be more efficient for your broader HR functions. Standalone ATS’s rarely advertising exact pricing on the front end, but the price frequently scales by the range of processes supported, the number of candidates’ data are stored, or the number of job postings being managed.