Collaboration Tools

TrustRadius Top Rated for 2023

Top Rated Products

(1-5 of 17)

1
Bloomfire

Bloomfire provides knowledge engagement, aiming to deliver an experience that connects teams and individuals with the information they need to excel at their jobs. Their cloud-based knowledge engagement platform aims to give people one centralized, searchable place to engage with…

2
Quickbase

Quickbase helps users tackle any project, no matter how complex. Quickbase helps customers see, connect and control complex projects. Whether it’s raising a skyscraper or coordinating vaccine rollouts, the no-code software platform allows business users to custom fit solutions to…

3
Miro

Miro provides a visual workspace for innovation that enables distributed teams of any size to dream, design, and build the future together. Today, Miro counts more than 60 million users in 200,000 organizations who use Miro to improve product development collaboration, to speed up…

4
Slack

Slack is a group messaging or team collaboration app that aims to simplify communication for businesses. Features include open discussions, private groups, and direct messaging, as well as deep contextual search and message archiving, and file sharing. Slack integrates with a number…

5
Mattermost

Mattermost from the company of the same name in Palo Alto is a messaging, collaboration and communication platform providing high security and compliance for the businesses that need it.

All Products

(176-200 of 921)

176
Innovation Cloud

Innovation Cloud is a free web-based tool for idea management. It enables users to submit, codevelop and execute ideas.

177
Priority Matrix

Priority Matrix is a prioritization, collaborative, task management software used by more than 2500 businesses worldwide and 85,000 paid customers. Priority Matrix is used by customers who need visibility and alignment in team priorities. Priority Matrix uses the 4-quadrants to help…

178
OpenText Core Share

OpenText Core Share is an cloud-based file sync and share solution supporting collaboration, featuring Office 365 integration, and 2FA. The product integrates with OpenText's ECM solutions.

Explore recently added products

179
Stravito

Stravito is a knowledge technology company headquartered in Stockholm, and offers an enterprise knowledge management platform for enterprises focsed on ease-of-use.

180
todo.space

Todo.space is a project management solution that: Allows users to track progress in one view together with a team in real time.Doesn't get messy and overwhelming with big projects.Gives answers instead of reports with zero or few clicks.Prevents common project management mistakes…

181
Cisco Webex Social (Discontinued)

Cisco Webex Social has been retired and is no longer supported.

182
Sunsama

Sunsama is a daily planner and organizational app that combines tasks, calendar, and project management tools in one location, from the small California-based company of the same name.

183
One Call Now, an OnSolve solution

One Call Now, a product division of OnSolve, is a broadcast messaging and notification service, as well as voice and email messaging system, for sending messages to groups quickly.

184
Crowdbase (discontinued)

Crowdbase was collaboration software from the company of the same name in Quebec. The company has ceased operations and the product is no longer available.

185
OpenText Brava!

OpenText Brava! offers secure viewing and collaboration, balancing accessibility to content with the need to secure and control that content. Brava! aims to provide in-house employees and remote, mobile users with access to content while ensuring that it never leaves the repository.…

186
Spark Mail App

Spark, from Readdle headquartered in Ukraine, is a team email inbox solution, supporting email signature functions, smart notifications, organizational features, email templates, and related features.

187
Staffbase

Staffbase is the employee communication platform for communicators in large, distributed organizations. Using a mobile first approach, it allows internal communicators to reach every employee through various channels like news, mobile magazine, chat rooms and surveys. Analytics and…

188
Alma Suite

Alma Suite is a private social network for companies, that includes a task management tool, a private wikipedia for knowledge management, an idea manager, a game for training, professional profiles, discussion groups, news, instant messages, and postings. The vendor’s value proposition…

189
Larksuite

Lark, or Larksuite, is a take on office suite software that supports workplace collaboration. Founded in 2016, Lark combines messaging, schedule management and online collaborative documents in a single platform. Lark is available now on macOS, Windows, iOS and Android.

190
Intel Unite

Intel Unite is a collaboration tool combining document sharing, visual collaboration, whiteboarding, and meeting space controls in a single platform.

191
Missive

Missive is an app for collaborative email and threaded group chat used by teams, from the small company of the same name in Quebec.

192
GatherContent

GatherContent headquartered in London offers their content operations, collaboration and governance platform for enterprises.

193
Movavi Screen Recorder

Movavi Screen Recorder lets the user grab any screen video, audio, system sounds and web-cam from a computer with a single button click. Capture webinars, live streams, Skype chats, and anything else. The user can create GIFs from movie scenes and share them with collegues. Carry…

194
Twist: Team Messaging

Twist is a collaboration application offered by Doist, suggested to teams as a calmer topically organized conversation tracker to better manage multiple streams of conversation and idea sharing. Discounts are offered for non-profits and student users.

195
XWiki Collaboration Suite

XWiki Collaboration Suite (XCS) is a software solution that is built on top of the XWiki Enterprise Open Source project. According to the vendor, XCS tackles 2 main use cases: Information & Knowledge Management Collaborative Work It is available on premise or as SaaS and is…

196
Tresorit

Tresorit offers end-to-end encrypted file sync & sharing. The vendor promises an ultra-secure place in the cloud to store, sync and share files easily from anywhere, anytime. The vendor says Tresorit is powered by end-to-end encryption and enhanced with a flexible permission…

197
Capture for Jira, from SmartBear

Capture for Jira is a collaborative testing tool allowing teams to provide annotated visual feedback directly to Jira. From marketing content to validating application functionality, Capture for Jira is designed to be accessible for any team. It was developed by Zephyr and became…

198
Jotform Tables

Jotform Tables is a spreadsheet app with that enables users to collect, organize, and manage data in a shared workspace with collaboration features. Users can sync responses from connected forms, import data, or enter data manually into Jotform Tables. Then search and filter data,…

199
Wrapsody
0 reviews

Software that simplifies secure collaboration by ensuring users have the latest document, regardless of location. A content virtualization technology, the solution manages and integrates documents helping to eliminate redundant, obsolete, and trivial (ROT) data with unknown or no…

200
Kibo by Kalemi Code

Kibo is a unified email inbox, by Kalemi Code headquartered in Albania, that allows businesses to respond to customer inquiries on Facebook, Instagram, Twitter, Google My Business, Whatsapp, Viber, Email, and Chat from the same spot. It is currently in closed beta.

Collaboration Tools TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Learn More About Collaboration Tools

What are Collaboration Tools?

Online collaboration software makes working together on professional projects easier and faster. It reduces bottlenecks in feedback and approval processes and allows for real-time communication. The three core areas of functionality for collaboration tools are:

  • Communication
  • Project & task management
  • File sharing & management

Some products stress one feature set over another. These take a best-of-breed approach, and work well if they offer integrations. For example, Slack is an online team collaboration app focused on messaging and file sharing. It also includes audio and video conferencing capabilities. For everything else, it integrates with other software tools.

Because they each have slightly different specialties, many of the tools above are not perfectly comparable. Depending on your business needs, you may want to invest in a few different types of collaboration tools. For example, many teams use a messaging application like Slack for casual communication and also use web conferencing software to host online meetings.

Online collaboration tools are closely related to a number of other types of software, including:

All of these platforms include collaboration features, though most are limited to a specific channel or type of interaction.

Sometimes collaboration tools can replace these more traditional solutions, but it is more common to integrate collaboration tools with existing communication and workflow structure. Often collaboration tools bring interactions that would otherwise be handled by separate platforms into a convenient central location.

Collaboration Tools Features & Capabilities

Communication

Some collaboration tools have communication capabilities at their core. Examples of online communication tools that specialize in this are include:

Other collaboration features are available but may have a limited scope. Communication features across collaboration tools include:

  • Options for integrated messaging. Live chat, comments within a file and private/group messages are all common
  • Privacy and access settings
  • Conference calling
  • Video chats with screen sharing
  • Project-based conversations

Project & Task Management

Another class of online collaboration tools have underlying project and task management capabilities at their core. These tools may not be as advanced as traditional project management platforms. However, they can be incredibly useful for online team collaboration and communication.

Examples of collaboration tools noted for significant project & task management features include:

Some products walk the line of collaboration and project management. For example, Wrike has many robust project management features, but it’s designed like a social network to make engaging with team members easy.

Access to advanced project management capabilities is usually more important for larger or interdepartmental teams. Collaboration features related to project & task management can include:

  • Workflow automation
  • Tracking location and changes to a file
  • Brainstorming tools/pinboards
  • Task lists and assignments. These are complete with due dates, sub-tasks and file attachment
  • Scheduling, calendar integration, reminders and alerts
  • Gantt charts

File Sharing & Management

Other online collaboration tools focus on document storage, sharing, and management. Examples of these products include:

They also offer significant opportunities for collaboration. Collaboration features central to file sharing include:

  • Security
  • Support for different file types
  • Comments and notes attached to files
  • Track changes and versioning
  • Editing permissions and access control
  • Shared folders

Online Collaboration Tools

Locally hosted collaboration solutions (like Redbooth Private Cloud) are less common than online SaaS collaboration tools. Online solutions are more abundant and often more convenient for end-users. They work particularly well for remote teams and employees who need to collaborate on common tasks.

They come in many forms, from mobile apps to browser extensions.

Some tools are industry and use case-specific. For example, Mural.ly and ConceptBoard are tools for graphic designers. On the other hand, Microsoft Yammer is more like a social network for corporate enterprises, regardless of department or industry. Other use cases for collaboration software include:

  • Creating an internal knowledge base for employees with a product like Confluence
  • Creating flow charts or mapping out ideas visually with a product like MindMeister
  • Creating group to-do lists with a product like Trello

Adoption

Adoption is key to success with collaboration software. It is only effective if everyone on the team is on board with the software.

It is important to choose a collaboration tool that is easy to use. The tool should also fit your team’s culture and goals. There are dozens of collaboration products on the market -- and it’s ever-growing!

To help you find a good fit, consider these questions:

  • What types of projects will you collaborate on?
  • What are the steps of a typical project?
  • How does your team handle communication and workflow?
  • Where do you store project files?
  • How many people will be collaborating? How many departments?
  • Will project managers or team members be collaborating? Both?
  • What other platforms and apps does your team use? How does the tool handle integration?
  • How formal or informal will collaboration be? Will all discussions be related to work on specific projects, or will some be social?
  • Will all conversations be archived?

Collaboration Tools Comparison

To help you more easily compare different types of collaboration tools, consider these 3 key factors:

  1. What’s the main purpose this tool will serve? For example, are you looking for an easy to use team instant messaging app? Or do you need a web conferencing tool that will be easy for employees and clients to use? Or maybe you’re looking for a new company intranet, or file and document sharing solution. Figuring out what business need(s) the tool will serve will help you identify which set of collaboration tools to evaluate.
  2. Ease of use, which helps determine how widely adopted the software will be, is highly important. If you invest in a collaboration tool that has a steep learning curve, it’s less likely to be adopted by the rest of your team. Look for tools that have high ‘usability’ ratings on the product scorecard tab on TrustRadius to help narrow down the list of products you’re considering.
  3. What does your budget for collaboration and communication software look like? This will likely depend on whether you are self-employed, a contract worker, an SMB, or an enterprise business. Many collaboration tools in this category have either free versions or free trials for your team to test out. However, if your business needs a very budget-friendly solution, look for tools that have a ‘forever free’ option.

Start a comparison between collaboration tools.

Pricing Information

Collaboration software is usually priced by user on a monthly subscription.

Most vendors offer a free tier for up to a certain number of users. The free tiers usually have a more limited set of features and capabilities. There are many basic free online collaboration options, including GoVisually, Trello, Podio and Google Drive for example.

For paid plans, pure collaboration tools focused on notes, tasks, and chat start around $8/mo. per user. For collaboration tools that include cloud storage, pricing starts at around $10/mo. per user, and goes up from there based on storage size.

Related Categories

Frequently Asked Questions

What are collaboration tools?

Collaboration tools help teams communicate, manage projects and tasks, and share and store files more efficiently. Not all online collaboration tools have the same set of capabilities, specific tools may specialize in one of the three areas above. Common use cases for collaboration software include:

  • Online meetings
  • Team messaging
  • Project & task management
  • File storage
  • Collaborative content creation

What are some examples of different types of collaboration tools?

Examples of collaboration tools that focus on enabling business communication include: Slack, Microsoft Teams, Google Hangouts, Fuze, Lifesize Video Conferencing, and Skype. Collaboration Tools that emphasize project & task management include: Trello, Airtable, Asana, Basecamp, Wrike, and Monday. Products that offer file storage and management features include: Google Drive, Dropbox Business, MS SharePoint, and Confluence.

What are the best collaboration tools?

The Top Rated collaboration tools in 2019 include:


Learn more about these products and other online collaboration tools here.

What are some free online collaboration tools?

Many collaboration software products have a free version available, though typically with more limited space or functionality. Popular free tools for small teams or SMBs include:


How much does collaboration software cost?

Along with free versions of the software, many collaboration tools range from $5 - $40 per user per month. Enterprise tier plans may cost more, depending on how many user licenses your business needs. Collaboration tools that provide cloud storage space may also increase based on the amount of space required.