Best Collaboration Tools123Collaboration platforms applications are software tools that adds broad social networking capabilities to work processes. Collaboration tools differ from community platforms in that they are focused on making internal teams more productive by enabling document sharing, workflow, social collaboration, etc.Muut1https://media.trustradius.com/vendor-logos/uB/fs/X186X8TOMFOM-180x180.PNGSlenke2https://media.trustradius.com/vendor-logos/z9/Hn/72PEHFEU1FSN-180x180.PNGGlasscubes3https://media.trustradius.com/product-logos/dR/RG/HXDXXPWFLZQX-180x180.PNGGoVisually4https://media.trustradius.com/product-logos/Q8/ep/9IJUL072CVUM-180x180.PNGAttensa Streamserver5https://media.trustradius.com/vendor-logos/mK/PP/CEDL4HJ6DPWN-180x180.JPEGCampfire6https://media.trustradius.com/vendor-logos/Eq/Kp/7H71U0IGPTK7-180x180.PNGSideways 67https://media.trustradius.com/product-logos/7p/NX/JAMR7QTIKTQ7-180x180.JPEGConceptShare8https://media.trustradius.com/product-logos/pn/4x/F7EXHODX6GFH-180x180.PNGZello for Work9https://media.trustradius.com/product-logos/LK/C1/3AQJI2O8BBT0-180x180.PNGWorkgroups DaVinci10https://media.trustradius.com/product-logos/Qh/fc/T0VOVH1OJVWA-180x180.PNGMithi SkyConnect11https://media.trustradius.com/vendor-logos/x0/te/ZAHITZ3MTM8J-180x180.PNGDynaDo12https://media.trustradius.com/vendor-logos/sJ/Oc/MONWX02P6CFA-180x180.PNGiManage Share13https://media.trustradius.com/vendor-logos/95/XG/B3H44X037T6T-180x180.PNGGtdagenda14https://media.trustradius.com/product-logos/2h/hn/TBSKVJBZMK6X-180x180.JPEGFoxyTasks15https://media.trustradius.com/vendor-logos/Tu/e0/ALQLBGGCIZEL-180x180.PNGNutcache16https://media.trustradius.com/product-logos/ny/KA/K9LRDWU134T1-180x180.PNGiMeet Central by PGi (Discontinued)17https://media.trustradius.com/vendor-logos/VK/tK/KH35GK7QZWID-180x180.PNG4thOffice18https://media.trustradius.com/vendor-logos/ug/lq/AZ92BIHRNRUX-180x180.PNGBusinessHub19https://media.trustradius.com/product-logos/4g/nw/L79HFZMU7W4R.pngConceptboard20https://media.trustradius.com/vendor-logos/BM/lC/ATQ3PUPW8TKV-180x180.PNGEko21https://media.trustradius.com/vendor-logos/Rm/os/TDBGCO0DHTU9-180x180.JPEGGrove22https://media.trustradius.com/vendor-logos/VV/Ko/XNQ7PKQ8K6UJ-180x180.PNGRed e App23https://media.trustradius.com/vendor-logos/nn/8m/0VM5MEDRXZHT-180x180.PNGSitrion Social Intranet24https://media.trustradius.com/vendor-logos/lh/r0/DL56R3IJKQCB-180x180.JPEGTrackmemo25https://media.trustradius.com/vendor-logos/Sj/YU/99LUAGCW0580-180x180.PNG

Collaboration Tools

Best Collaboration Tools

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Collaboration Tools Overview

What are Collaboration Tools?

Collaboration software makes working together on professional projects easier and faster. It reduces bottlenecks in feedback and approval processes. The three core areas of functionality for collaboration tools are:

  • Communication
  • Project & task management
  • File sharing & management
Some products stress one feature set over another. These take a best-of-breed approach, and work well if they offer integrations. For example, Slack is an online team collaboration app focused on messaging and file sharing. For everything else, it integrates with other software tools.

Collaboration tools are closely related to a number of other types of software, including:

All of these platforms include collaboration features, though most are limited to a specific channel or type of interaction.

Sometimes collaboration tools can replace these more traditional solutions, but it is more common to integrate collaboration tools with existing communication and workflow structure. Often collaboration tools bring interactions that would otherwise be handled by separate platforms into a convenient central location.

Collaboration Tools Features & Capabilities

Communication

Some collaboration tools have communication capabilities at their core. Examples include Skype, Google Hangouts, and HipChat. Other collaboration features are available but may have a limited scope.
Communication features across collaboration tools include:

  • Options for integrated messaging. Live chat, comments within a file and private/group messages are all common
  • Privacy and access settings
  • Conference calling
  • Video chats with screensharing
  • Project-based conversations

Project & Task Management

Many online collaboration tools have basic project and task management capabilities. They are not usually as advanced as traditional project management platforms. Collaboration tools noted for significant project & task management features include:

Others walk the line of collaboration and project management. For example, Wrike features project management tools, but it’s designed like a social network to make engaging with team members easy.

Project management features are usually more important to larger teams. They also work for interdepartmental teams or teams within larger organizations. Collaboration features related to project & task management can include:

  • Workflow automation

  • Tracking location and changes to a file

  • Brainstorming tools/pinboards

  • Task lists and assignments. These are complete with due dates, sub-tasks and file attachment

  • Scheduling, calendar integration, reminders and alerts

  • Gantt charts

File Sharing & Management

Some tools focus on file sharing and management. These include:


They also offer significant opportunities for collaboration. Collaboration features central to file sharing include:

  • Security

  • Support for different file types

  • Comments and notes attached to files

  • Track changes and versioning

  • Editing permissions and access control

  • Shared folders

Online Collaboration Tools

Locally hosted collaboration solutions (like Redbooth Private Cloud) are less common than online SaaS collaboration tools. Online solutions are more abundant and often more convenient for end-users. They work particularly well for remote teams and employees who need to collaborate on common tasks.

They come in many forms, from mobile apps to browser extensions.

Some tools are industry and use case-specific. For example, Mural.ly and ConceptBoard are tools for graphic designers. On the other hand, Microsoft Yammer is more like a social network for corporate enterprises, regardless of department or industry. Other use cases for collaboration software include:

  • Creating an internal knowledge base for employees with a product like Confluence

  • Creating flow charts or mapping out ideas visually with a product like MindMeister

  • Creating group to-do lists with a product like Trello

Adoption

Adoption is key to success with collaboration software. It is only effective if everyone on the team is on board with the software.

It is important to choose a collaboration tool that is easy to use. The tool should also fit your team’s culture and goals. There are dozens of collaboration products on the market -- and it’s ever-growing!

To help you find a good fit, consider these questions:

  • What types of projects will you collaborate on?

  • What are the steps of a typical project?

  • How does your team handle communication and workflow?

  • Where do you store project files?

  • How many people will be collaborating? How many departments?

  • Will project managers or team members be collaborating? Both?

  • What other platforms and apps does your team use? How does the tool handle integration?

  • How formal or informal will collaboration be? Will all discussions be related to work on specific projects, or will some be social?

  • Will all conversations be archived?

Pricing Information

Collaboration software is usually priced by user on a monthly subscription.

Most vendors offer a free tier for up to a certain number of users. The free tiers usually have a more limited set of features and capabilities. There are many basic free online collaboration options, including GoVisually, Trello, Podio and Google Drive for example.

For paid plans, pure collaboration tools focused on notes, tasks, and chat start around $8/mo. per user. For collaboration tools that include cloud storage, pricing starts at around $10/mo. per user, and goes up from there based on storage size.

Collaboration Products

Listings (126-150 of 250)

We don't have enough ratings and reviews to provide an overall score.

Muut is an embedded community platform providing both embedded comments (e.g. blog comments, reviews on product pages etc.) and a full blown forum system that is embeddable onto a website on any platform.

We don't have enough ratings and reviews to provide an overall score.

Slenke’s mission is to help create a connected workplace and give people working in it a simpler way to get work done. Slenke is a workplace collaboration software to manage your company from anywhere. Through intuitive and easy to use features it allows businesses to manage project portfolios,...

We don't have enough ratings and reviews to provide an overall score.

UK company Glasscubes offers their eponymous collaboration platform, featuring document management, file sharing and synchronization, and other project management tools.

We don't have enough ratings and reviews to provide an overall score.

GoVisually provides a collaboration tool of the same name for graphic designers. The company was founded by Kiran S. Kumar and is headquartered in Sydney.

11 Ratings

Campfire is really a group chat / team collaboration platform. It allows users to create a shared space where members can collaborate by group texting.

We don't have enough ratings and reviews to provide an overall score.

ConceptShare provides solutions for the creative operations management market. The company's customers include: Macy’s, Sony and Microsoft. Founded in 2006, ConceptShare is based in Ontario Canada.

We don't have enough ratings and reviews to provide an overall score.

Zello Inc provides an enterprise solution that enables organizations to create secure, private and managed networks that are designed to exceed their 2-way radio needs. Their solution spans multiple industries and includes freight and trucking, cell phone carriers, security and government, air an...

We don't have enough ratings and reviews to provide an overall score.

MetaCommunications develops workflow and collaborative productivity solutions that help marketing and creative teams around the world be more productive. Meta's flagship product, Workgroups DaVinci™, is the only software solution to combine project management, online co...

We don't have enough ratings and reviews to provide an overall score.

Mithi exists to provide the collaboration advantage to businesses & help enterprises manage & secure email data The world is getting more specialized, complex and fast. You need to work with diverse apps, services, and people to develop designs, build products, deliver services & get ...

We don't have enough ratings and reviews to provide an overall score.

DynaDo is a project management and collaboration solution. It includes tools such as Email, Project Management, Customer Support, File Storage, Discussion Forums, Calendar, Chat, and CRM.

We don't have enough ratings and reviews to provide an overall score.

iManage Share (formerly HP Linksite) is a document sharing and collaboration tool from iManage, a company divested from Hewlett-Packard in 2015.

We don't have enough ratings and reviews to provide an overall score.

Gtdagenda is a web-based project and task management application based on David Allen's GTD. Its features include Projects, Contexts, Next Actions, Goals and Checklists. It integrates with Evernote and Google calendar. It is also available as iPhone and Android mobile apps.

We don't have enough ratings and reviews to provide an overall score.

FoxyTasks is a web-based marketing project management solution. Some key features include: Project Planning, Budget Management, Clients Collaboration and Real-Time Document Collaboration.

We don't have enough ratings and reviews to provide an overall score.

Nutcache is a free, online invoicing and time management application targeted at freelancers and small businesses. Nutcache allows users to bill their clients, manage their expenses and keep track of their hours on each project. Through reporting, users can stay up-to-date on their business’ prog...

We don't have enough ratings and reviews to provide an overall score.

iMeet Central by PGi (formerly the application was known as "Central Desktop") is a collaboration and project management solution. Key features include file-sharing and collaboration with internal and external team members, project and task management, workflows and databases for process automati...

5 Ratings

4th Office is collaboration software with built-in chat capability, an intelligent personal assistant, and a card-based user interface.

We don't have enough ratings and reviews to provide an overall score.

BusinessHub is a collaboration tool currently in private beta; it will be available to the public in fall 2015.

We don't have enough ratings and reviews to provide an overall score.

Conceptboard is a collaboration software built for teams of any size. Its primary features are project management, team whiteboards, integration into business workflows, and real-time collaboration.

We don't have enough ratings and reviews to provide an overall score.

Ekoapp is a collaboration tool built primarily around mobile communication at the enterprise level.

We don't have enough ratings and reviews to provide an overall score.

Grove is a collaboration platform built around an internet relay chat (IRC) server. The key features include workflow automation, private messaging, and third-party integrations with tools like GitHub and Heroku.

We don't have enough ratings and reviews to provide an overall score.

Red e App is a collaboration tool focused on employee communication through mobile devices. Red e App includes additional functionalities such as document management and data-driven analytics.

We don't have enough ratings and reviews to provide an overall score.

TrackMemo is a collaboration tool focused on providing a streamlined activity feed to notify users of anything relevant, from changes to a Google Doc to just messaging.