Best Collaboration Tools123Collaboration platforms applications are software tools that adds broad social networking capabilities to work processes. Collaboration tools differ from community platforms in that they are focused on making internal teams more productive by enabling document sharing, workflow, social collaboration, etc.Concord1https://dudodiprj2sv7.cloudfront.net/product-logos/W4/Fs/RWMET1CHQNZM.JPEGNutcache2https://dudodiprj2sv7.cloudfront.net/product-logos/YL/OQ/K9LRDWU134T1.PNGiMeet Central by PGi3https://dudodiprj2sv7.cloudfront.net/vendor-logos/VK/tK/KH35GK7QZWID-180x180.PNG4thOffice4https://dudodiprj2sv7.cloudfront.net/vendor-logos/ug/lq/AZ92BIHRNRUX-180x180.PNGBusinessHub5https://dudodiprj2sv7.cloudfront.net/product-logos/4g/nw/L79HFZMU7W4R.pngConceptboard6https://dudodiprj2sv7.cloudfront.net/vendor-logos/BM/lC/ATQ3PUPW8TKV-180x180.PNGEko7https://dudodiprj2sv7.cloudfront.net/vendor-logos/Rm/os/TDBGCO0DHTU9-180x180.JPEGGrove8https://dudodiprj2sv7.cloudfront.net/vendor-logos/VV/Ko/XNQ7PKQ8K6UJ-180x180.PNGRed e App9https://dudodiprj2sv7.cloudfront.net/vendor-logos/nn/8m/0VM5MEDRXZHT-180x180.PNGSitrion Social Intranet10https://dudodiprj2sv7.cloudfront.net/vendor-logos/lh/r0/DL56R3IJKQCB-180x180.JPEGTrackmemo11https://dudodiprj2sv7.cloudfront.net/vendor-logos/Sj/YU/99LUAGCW0580-180x180.PNGLotusLive Engage12https://dudodiprj2sv7.cloudfront.net/vendor-logos/pB/Jj/SEO8QKLQWG7P-180x180.JPEGBiba13https://dudodiprj2sv7.cloudfront.net/vendor-logos/u4/Rk/X650B9T7NTXW-180x180.PNGGrouputer14https://dudodiprj2sv7.cloudfront.net/product-logos/Ja/Sy/0DW4DATEDPUK.pngSwiftKanban15https://dudodiprj2sv7.cloudfront.net/product-logos/uQ/ta/BT3PFAHH88KG.JPEGJust16https://dudodiprj2sv7.cloudfront.net/product-logos/zQ/ai/R02G337E16CO.JPEGNomadesk17https://dudodiprj2sv7.cloudfront.net/product-logos/nP/ji/BWCVLJASF5IH.PNGTallyFox Tallium18https://dudodiprj2sv7.cloudfront.net/product-logos/hI/3Y/L58GBASLC877.pngEarliz19https://dudodiprj2sv7.cloudfront.net/product-logos/wJ/Qg/ZEO9ZSKFB671.PNGOutput Messenger20https://dudodiprj2sv7.cloudfront.net/product-logos/ou/ZP/7OARPT0U5X0J.PNGCallidus Connect21https://dudodiprj2sv7.cloudfront.net/vendor-logos/sW/OA/CZD3RG21S16S-180x180.JPEGHubgets22https://dudodiprj2sv7.cloudfront.net/product-logos/cO/9O/RMZG8LX9WHD1.JPEGCodesk23https://dudodiprj2sv7.cloudfront.net/product-logos/WT/XN/8BA9ZKQ617IK.pngAdoddle24https://dudodiprj2sv7.cloudfront.net/product-logos/Yv/zJ/SND2ZP61O8LQ.PNGFlightPath25https://dudodiprj2sv7.cloudfront.net/product-logos/8I/w7/S47ZDE433TVT.PNG

Collaboration Tools

Best Collaboration Tools

TrustMaps are two-dimensional charts that compare products based on satisfaction ratings and research frequency by prospective buyers. Products must have 50 or more ratings to appear on this TrustMap, and those above the median line are considered Top Rated.

Collaboration Tools Overview

What are Collaboration Tools?

Collaboration software makes working together on professional projects easier and faster. It reduces bottlenecks in feedback and approval processes. The three core areas of functionality for collaboration tools are:

  • Communication
  • Project & task management
  • File sharing & management
Some products stress one feature set over another. These take a best-of-breed approach, and work well if they offer integrations. For example, Slack is an online team collaboration app focused on messaging and file sharing. For everything else, it integrates with other software tools.

Collaboration tools are closely related to a number of other types of software, including:

All of these platforms include collaboration features, though most are limited to a specific channel or type of interaction.

Sometimes collaboration tools can replace these more traditional solutions, but it is more common to integrate collaboration tools with existing communication and workflow structure. Often collaboration tools bring interactions that would otherwise be handled by separate platforms into a convenient central location.

Collaboration Tools Features & Capabilities

Communication

Some collaboration tools have communication capabilities at their core. Examples include Skype, Google Hangouts, and HipChat. Other collaboration features are available but may have a limited scope.
Communication features across collaboration tools include:

  • Options for integrated messaging. Live chat, comments within a file and private/group messages are all common
  • Privacy and access settings
  • Conference calling
  • Video chats with screensharing
  • Project-based conversations

Project & Task Management

Many online collaboration tools have basic project and task management capabilities. They are not usually as advanced as traditional project management platforms. Collaboration tools noted for significant project & task management features include:

Others walk the line of collaboration and project management. For example, Wrike features project management tools, but it’s designed like a social network to make engaging with team members easy.

Project management features are usually more important to larger teams. They also work for interdepartmental teams or teams within larger organizations. Collaboration features related to project & task management can include:

  • Workflow automation

  • Tracking location and changes to a file

  • Brainstorming tools/pinboards

  • Task lists and assignments. These are complete with due dates, sub-tasks and file attachment

  • Scheduling, calendar integration, reminders and alerts

  • Gantt charts

File Sharing & Management

Some tools focus on file sharing and management. These include:


They also offer significant opportunities for collaboration. Collaboration features central to file sharing include:

  • Security

  • Support for different file types

  • Comments and notes attached to files

  • Track changes and versioning

  • Editing permissions and access control

  • Shared folders

Online Collaboration Tools

Locally hosted collaboration solutions (like Redbooth Private Cloud) are less common than online SaaS collaboration tools. Online solutions are more abundant and often more convenient for end-users. They work particularly well for remote teams and employees who need to collaborate on common tasks.

They come in many forms, from mobile apps to browser extensions.

Some tools are industry and use case-specific. For example, Mural.ly and ConceptBoard are tools for graphic designers. On the other hand, Microsoft Yammer is more like a social network for corporate enterprises, regardless of department or industry. Other use cases for collaboration software include:

  • Creating an internal knowledge base for employees with a product like Confluence

  • Creating flow charts or mapping out ideas visually with a product like MindMeister

  • Creating group to-do lists with a product like Trello

Adoption

Adoption is key to success with collaboration software. It is only effective if everyone on the team is on board with the software.

It is important to choose a collaboration tool that is easy to use. The tool should also fit your team’s culture and goals. There are dozens of collaboration products on the market -- and it’s ever-growing!

To help you find a good fit, consider these questions:

  • What types of projects will you collaborate on?

  • What are the steps of a typical project?

  • How does your team handle communication and workflow?

  • Where do you store project files?

  • How many people will be collaborating? How many departments?

  • Will project managers or team members be collaborating? Both?

  • What other platforms and apps does your team use? How does the tool handle integration?

  • How formal or informal will collaboration be? Will all discussions be related to work on specific projects, or will some be social?

  • Will all conversations be archived?

Pricing Information

Collaboration software is usually priced by user on a monthly subscription.

Most vendors offer a free tier for up to a certain number of users. The free tiers usually have a more limited set of features and capabilities. There are many basic free online collaboration options, including GoVisually, Trello, Podio and Google Drive for example.

For paid plans, pure collaboration tools focused on notes, tasks, and chat start around $8/mo. per user. For collaboration tools that include cloud storage, pricing starts at around $10/mo. per user, and goes up from there based on storage size.

Collaboration Products

Listings (126-150 of 228)

Concord

We don't have enough ratings and reviews to provide an overall score.

Concord is a free cloud-based contract lifecycle management platform for creating, signing, and managing contracts. The platform provides unlimited e-signatures and unlimited contracts for an unlimited number of users. Concord’s interface includes collaboration tools to streamline contract...

Nutcache

We don't have enough ratings and reviews to provide an overall score.

Nutcache is a free, online invoicing and time management application targeted at freelancers and small businesses. Nutcache allows users to bill their clients, manage their expenses and keep track of their hours on each project. Through reporting, users can stay up-to-date on their business’...

iMeet Central by PGi

We don't have enough ratings and reviews to provide an overall score.

iMeet Central by PGi (formerly the application was known as "Central Desktop") is a collaboration and project management solution. Key features include file-sharing and collaboration with internal and external team members, project and task management, workflows and databases for process...

4thOffice

5 Ratings

4th Office is collaboration software with built-in chat capability, an intelligent personal assistant, and a card-based user interface.

BusinessHub

We don't have enough ratings and reviews to provide an overall score.

BusinessHub is a collaboration tool currently in private beta; it will be available to the public in fall 2015.

Conceptboard

We don't have enough ratings and reviews to provide an overall score.

Conceptboard is a collaboration software built for teams of any size. Its primary features are project management, team whiteboards, integration into business workflows, and real-time collaboration.

Eko

We don't have enough ratings and reviews to provide an overall score.

Ekoapp is a collaboration tool built primarily around mobile communication at the enterprise level.

Grove

We don't have enough ratings and reviews to provide an overall score.

Grove is a collaboration platform built around an internet relay chat (IRC) server. The key features include workflow automation, private messaging, and third-party integrations with tools like GitHub and Heroku.

Red e App

We don't have enough ratings and reviews to provide an overall score.

Red e App is a collaboration tool focused on employee communication through mobile devices. Red e App includes additional functionalities such as document management and data-driven analytics.

Sitrion Social Intranet

We don't have enough ratings and reviews to provide an overall score.

Sitrion Social Intranet is a unified social workplace for Microsoft SharePoint.

Trackmemo

We don't have enough ratings and reviews to provide an overall score.

TrackMemo is a collaboration tool focused on providing a streamlined activity feed to notify users of anything relevant, from changes to a Google Doc to just messaging.

LotusLive Engage

We don't have enough ratings and reviews to provide an overall score.

LotusLive Engage is IBM's video conferencing and survey building platform with a dynamic dashboard and project management capabilities.

Biba

We don't have enough ratings and reviews to provide an overall score.

Biba is a communications platform that implements features such as online meetings, video conferencing, and business chat.

Grouputer

We don't have enough ratings and reviews to provide an overall score.

Grouputer is a collaboration and meeting management platform for both face-to-face and web meetings.

SwiftKanban

We don't have enough ratings and reviews to provide an overall score.

SwiftKanban is a web-based electronic enterprise/portfolio Kanban and visual management app for both co-located and distributed teams and enterprises. SwiftKanban combines Scrum, Kanban, and visual management into a tool for Lean/Agile software development, visual project management, and business...

Just

We don't have enough ratings and reviews to provide an overall score.

Just is a collaboration tool built around an interactive activity stream, content, document and event management, and automated workflows.

Nomadesk

We don't have enough ratings and reviews to provide an overall score.

Nomadesk is a business file sharing and synchronization platform. It allows employees at enterprises to access secure data remotely, while complying with corporate IT requirements. Nomadesk file security features are a main differentiator from free cloud storage solutions. Security features...

TallyFox Tallium

We don't have enough ratings and reviews to provide an overall score.

Swiss company TallyFox Social Technologies offers the TallyFox Tallium enterprise knowledge management, collaboration, and content management platform in the Tallium Communnity and Tallium Network editions, for sharing expert knowledge across disparate groups in an easily searched and reliable...

Earliz

We don't have enough ratings and reviews to provide an overall score.

Earliz is online project management and monitoring software. Video tutorials are included with this solution. Users have the option to choose English, French, Spanish or Italian as the language of their interface. Documents can be shared and team members can communicate via blogs, forums, chats or...

Output Messenger

We don't have enough ratings and reviews to provide an overall score.

Output Messenger is a leading secure and private instant messaging solution designed for all businesses. This solution provides real time chat on the user’s desktop and mobile through single user credentials. The solution also allows users to securely share ideas.

Hubgets

We don't have enough ratings and reviews to provide an overall score.

Hubgets is a collaboration tool that enables customers to connect with their teams and customers via voice, video and chat.

Codesk

We don't have enough ratings and reviews to provide an overall score.

Codesk provides online workspace and teamwork tools for small enterprises. Some key features include: Social Feeds, Discussions, and Task Lists.

Adoddle

We don't have enough ratings and reviews to provide an overall score.

Asite's Adoddle is cloud-deployed collaboration software at the corporate level, with features such as document management, project management, and information modeling.

FlightPath

We don't have enough ratings and reviews to provide an overall score.

FlightPath is a collaboration software solution positioned as a meeting management solution.