Best Collaboration Tools123Collaboration platforms applications are software tools that adds broad social networking capabilities to work processes. Collaboration tools differ from community platforms in that they are focused on making internal teams more productive by enabling document sharing, workflow, social collaboration, etc.Slenke1https://media.trustradius.com/vendor-logos/z9/Hn/72PEHFEU1FSN-180x180.PNGAttensa Streamserver2https://media.trustradius.com/vendor-logos/mK/PP/CEDL4HJ6DPWN-180x180.JPEGDynaDo3https://media.trustradius.com/vendor-logos/sJ/Oc/MONWX02P6CFA-180x180.PNGGtdagenda4https://media.trustradius.com/product-logos/2h/hn/TBSKVJBZMK6X-180x180.JPEGFoxyTasks5https://media.trustradius.com/vendor-logos/Tu/e0/ALQLBGGCIZEL-180x180.PNGBusinessHub6https://media.trustradius.com/product-logos/4g/nw/L79HFZMU7W4R.pngConceptboard7https://media.trustradius.com/vendor-logos/BM/lC/ATQ3PUPW8TKV-180x180.PNGEko8https://media.trustradius.com/vendor-logos/Rm/os/TDBGCO0DHTU9-180x180.JPEGRed e App9https://media.trustradius.com/vendor-logos/nn/8m/0VM5MEDRXZHT-180x180.PNGSitrion Social Intranet10https://media.trustradius.com/vendor-logos/lh/r0/DL56R3IJKQCB-180x180.JPEGTrackmemo11https://media.trustradius.com/vendor-logos/Sj/YU/99LUAGCW0580-180x180.PNGBiba12https://media.trustradius.com/vendor-logos/u4/Rk/X650B9T7NTXW-180x180.PNGGrouputer13https://media.trustradius.com/product-logos/Ja/Sy/0DW4DATEDPUK.pngAdoddle14https://media.trustradius.com/product-logos/Jp/iZ/SND2ZP61O8LQ-180x180.PNGWorkhive15https://media.trustradius.com/product-logos/Uq/0Y/3GV7EEGEG2J5-180x180.PNGBrazen16https://media.trustradius.com/product-logos/xg/D7/UX62U2U3VMIL.pngSecureSheet17https://media.trustradius.com/product-logos/eN/zB/3RTJECINPTU4.pngtheEMPLOYEEapp18https://media.trustradius.com/product-logos/vE/nW/8T3SVWCPOJOF.pngIdearium19https://media.trustradius.com/vendor-logos/1t/bv/PUG6TP5QS86E-180x180.PNGClearvale20https://media.trustradius.com/product-logos/3b/mJ/GP37KKH8RSIJ-180x180.JPEGHyperOffice Enterprise Collaboration Suite21https://media.trustradius.com/vendor-logos/CT/fG/BWZC842TGZWG-180x180.PNGInvotra22https://media.trustradius.com/product-logos/Tb/yS/A72EG25JE864-180x180.PNGNeudesic Pulse23https://media.trustradius.com/product-logos/bn/1r/5U6XGA19UM72-180x180.JPEGStream Workspace24https://media.trustradius.com/product-logos/T3/VV/E9PV9FEHZ0SL-180x180.PNGThoughtFarmer25https://media.trustradius.com/product-logos/VK/HI/HQ241RCNB0QJ-180x180.PNG

Best Collaboration Tools

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Collaboration Tools Overview

What are Collaboration Tools?

Collaboration software makes working together on professional projects easier and faster. It reduces bottlenecks in feedback and approval processes. The three core areas of functionality for collaboration tools are:

  • Communication
  • Project & task management
  • File sharing & management
Some products stress one feature set over another. These take a best-of-breed approach, and work well if they offer integrations. For example, Slack is an online team collaboration app focused on messaging and file sharing. For everything else, it integrates with other software tools.

Collaboration tools are closely related to a number of other types of software, including:

All of these platforms include collaboration features, though most are limited to a specific channel or type of interaction.

Sometimes collaboration tools can replace these more traditional solutions, but it is more common to integrate collaboration tools with existing communication and workflow structure. Often collaboration tools bring interactions that would otherwise be handled by separate platforms into a convenient central location.

Collaboration Tools Features & Capabilities

Communication

Some collaboration tools have communication capabilities at their core. Examples include Skype, Google Hangouts, and HipChat. Other collaboration features are available but may have a limited scope.
Communication features across collaboration tools include:

  • Options for integrated messaging. Live chat, comments within a file and private/group messages are all common
  • Privacy and access settings
  • Conference calling
  • Video chats with screensharing
  • Project-based conversations

Project & Task Management

Many online collaboration tools have basic project and task management capabilities. They are not usually as advanced as traditional project management platforms. Collaboration tools noted for significant project & task management features include:

Others walk the line of collaboration and project management. For example, Wrike features project management tools, but it’s designed like a social network to make engaging with team members easy.

Project management features are usually more important to larger teams. They also work for interdepartmental teams or teams within larger organizations. Collaboration features related to project & task management can include:

  • Workflow automation

  • Tracking location and changes to a file

  • Brainstorming tools/pinboards

  • Task lists and assignments. These are complete with due dates, sub-tasks and file attachment

  • Scheduling, calendar integration, reminders and alerts

  • Gantt charts

File Sharing & Management

Some tools focus on file sharing and management. These include:


They also offer significant opportunities for collaboration. Collaboration features central to file sharing include:

  • Security

  • Support for different file types

  • Comments and notes attached to files

  • Track changes and versioning

  • Editing permissions and access control

  • Shared folders

Online Collaboration Tools

Locally hosted collaboration solutions (like Redbooth Private Cloud) are less common than online SaaS collaboration tools. Online solutions are more abundant and often more convenient for end-users. They work particularly well for remote teams and employees who need to collaborate on common tasks.

They come in many forms, from mobile apps to browser extensions.

Some tools are industry and use case-specific. For example, Mural.ly and ConceptBoard are tools for graphic designers. On the other hand, Microsoft Yammer is more like a social network for corporate enterprises, regardless of department or industry. Other use cases for collaboration software include:

  • Creating an internal knowledge base for employees with a product like Confluence

  • Creating flow charts or mapping out ideas visually with a product like MindMeister

  • Creating group to-do lists with a product like Trello

Adoption

Adoption is key to success with collaboration software. It is only effective if everyone on the team is on board with the software.

It is important to choose a collaboration tool that is easy to use. The tool should also fit your team’s culture and goals. There are dozens of collaboration products on the market -- and it’s ever-growing!

To help you find a good fit, consider these questions:

  • What types of projects will you collaborate on?

  • What are the steps of a typical project?

  • How does your team handle communication and workflow?

  • Where do you store project files?

  • How many people will be collaborating? How many departments?

  • Will project managers or team members be collaborating? Both?

  • What other platforms and apps does your team use? How does the tool handle integration?

  • How formal or informal will collaboration be? Will all discussions be related to work on specific projects, or will some be social?

  • Will all conversations be archived?

Pricing Information

Collaboration software is usually priced by user on a monthly subscription.

Most vendors offer a free tier for up to a certain number of users. The free tiers usually have a more limited set of features and capabilities. There are many basic free online collaboration options, including GoVisually, Trello, Podio and Google Drive for example.

For paid plans, pure collaboration tools focused on notes, tasks, and chat start around $8/mo. per user. For collaboration tools that include cloud storage, pricing starts at around $10/mo. per user, and goes up from there based on storage size.

Collaboration Products

Listings (126-150 of 259)

We don't have enough ratings and reviews to provide an overall score.

Slenke is a virtual workspace that allows users to manage their company from anywhere. Through intuitive and easy to use features it allows businesses to manage project portfolios, individual projects, tasks, internal communication, time tracking, invoicing and file sharing.

We don't have enough ratings and reviews to provide an overall score.

DynaDo is a project management and collaboration solution. It includes tools such as Email, Project Management, Customer Support, File Storage, Discussion Forums, Calendar, Chat, and CRM.

We don't have enough ratings and reviews to provide an overall score.

Gtdagenda is a web-based project and task management application based on David Allen's GTD. Its features include Projects, Contexts, Next Actions, Goals and Checklists. It integrates with Evernote and Google calendar. It is also available as iPhone and Android mobile apps.

We don't have enough ratings and reviews to provide an overall score.

FoxyTasks is a web-based marketing project management solution. Some key features include: Project Planning, Budget Management, Clients Collaboration and Real-Time Document Collaboration.

We don't have enough ratings and reviews to provide an overall score.

BusinessHub is a collaboration tool currently in private beta; it will be available to the public in fall 2015.

We don't have enough ratings and reviews to provide an overall score.

Conceptboard is a collaboration software built for teams of any size. Its primary features are project management, team whiteboards, integration into business workflows, and real-time collaboration.

We don't have enough ratings and reviews to provide an overall score.

Ekoapp is a collaboration tool built primarily around mobile communication at the enterprise level.

We don't have enough ratings and reviews to provide an overall score.

Red e App is a collaboration tool focused on employee communication through mobile devices. Red e App includes additional functionalities such as document management and data-driven analytics.

We don't have enough ratings and reviews to provide an overall score.

TrackMemo is a collaboration tool focused on providing a streamlined activity feed to notify users of anything relevant, from changes to a Google Doc to just messaging.

We don't have enough ratings and reviews to provide an overall score.

Biba is a communications platform that implements features such as online meetings, video conferencing, and business chat.

We don't have enough ratings and reviews to provide an overall score.

Grouputer is a collaboration and meeting management platform for both face-to-face and web meetings.

We don't have enough ratings and reviews to provide an overall score.

Asite's Adoddle is cloud-deployed collaboration software at the corporate level, with features such as document management, project management, and information modeling.

We don't have enough ratings and reviews to provide an overall score.

Workhive is a web based team communication and collaboration solution. Native apps for iPhone and Android are available.

We don't have enough ratings and reviews to provide an overall score.

Brazen is a social collaboration software solution built to assist companies with recruiting and HR to engage with potential employees from anywhere.

We don't have enough ratings and reviews to provide an overall score.

Securesheet is a collaboration software solution offered by SecureSheet Technologies LLC. It is built to provide customers with secure, multi-user spreadsheets for businesses of any field or size.

We don't have enough ratings and reviews to provide an overall score.

theEMPLOYEEapp is a collaboration platform built specifically for internal employee communications offered by APPrise Mobile.

We don't have enough ratings and reviews to provide an overall score.

Idearium is business innovation software. Some key features include: Idea Management, Focused Innovation and Rewards Management.

We don't have enough ratings and reviews to provide an overall score.

Clearvale gives users an enterprise social network with profiles, active streams, and a member directory. Clearvale also provides mobile applications, social analytics, and document management.

We don't have enough ratings and reviews to provide an overall score.

Invotra is a fully-hosted, cloud-deployed collaboration solution centered on content and document management, information architecture, data-driven analytics, and overall collaboration.

We don't have enough ratings and reviews to provide an overall score.

Neudesic Pulse is a collaboration platform centered around dynamic knowledge sharing accessible across devices. Neudesic Pulse includes task management capabilities along with integration with key Microsoft products, like SharePoint, Dynamics, and Outlook.

We don't have enough ratings and reviews to provide an overall score.

Stream is a collaboration tool built as an intranet / extranet solution that uses dashboards to streamline communications and workspaces.

We don't have enough ratings and reviews to provide an overall score.

ThoughtFarmer is OpenRoad's intranet collaboration platform. It is available through either cloud or self-hosted deployment.

TrustRadius Top Rated for 2019

2019 Top Rated Collaboration Tools

There are plenty of options out there, but here's our shortlist of the best Collaboration Tools. These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. To qualify, a product must have 10 or more recent reviews and a trScore of 7.5 or higher, indicating above-average satisfaction for business technology. The products with the highest trScores appear first on the list. Read more about the Top Rated criteria.

Slack

2954 ratings

Google Drive

3609 ratings

Dropbox Business

544 ratings

Trello

1398 ratings

Asana

1084 ratings

Evernote

1397 ratings

Jabber

213 ratings

Confluence

969 ratings

Basecamp

943 ratings

Skype for Business

1874 ratings

MS SharePoint

1494 ratings