Best Collaboration Tools123Collaboration platforms applications are software tools that adds broad social networking capabilities to work processes. Collaboration tools differ from community platforms in that they are focused on making internal teams more productive by enabling document sharing, workflow, social collaboration, etc.Casual1 52 TeamPage4 Communicator5 Streamserver9 610 for Work12 DaVinci13 SkyConnect14 Share16 e App23 Social Intranet24

Best Collaboration Tools

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Collaboration Tools Overview

What are Collaboration Tools?

Online collaboration software makes working together on professional projects easier and faster. It reduces bottlenecks in feedback and approval processes and allows for real-time communication. The three core areas of functionality for collaboration tools are:

  • Communication

  • Project & task management

  • File sharing & management

Some products stress one feature set over another. These take a best-of-breed approach, and work well if they offer integrations. For example, Slack is an online team collaboration app focused on messaging and file sharing. It also includes audio and video conferencing capabilities. For everything else, it integrates with other software tools.

Because they each have slightly different specialties, many of the tools above are not perfectly comparable. Depending on your business needs, you may want to invest in a few different types of collaboration tools. For example, many teams use a messaging application like Slack for casual communication and also use web conferencing software to host online meetings.

Online collaboration tools are closely related to a number of other types of software, including:

All of these platforms include collaboration features, though most are limited to a specific channel or type of interaction.

Sometimes collaboration tools can replace these more traditional solutions, but it is more common to integrate collaboration tools with existing communication and workflow structure. Often collaboration tools bring interactions that would otherwise be handled by separate platforms into a convenient central location.

Collaboration Tools Features & Capabilities


Some collaboration tools have communication capabilities at their core. Examples of online communication tools that specialize in this are include:

Other collaboration features are available but may have a limited scope. Communication features across collaboration tools include:

  • Options for integrated messaging. Live chat, comments within a file and private/group messages are all common
  • Privacy and access settings
  • Conference calling
  • Video chats with screen sharing
  • Project-based conversations

Project & Task Management

Another class of online collaboration tools have underlying project and task management capabilities at their core. These tools may not be as advanced as traditional project management platforms. However, they can be incredibly useful for online team collaboration and communication.

Examples of collaboration tools noted for significant project & task management features include:

Some products walk the line of collaboration and project management. For example, Wrike has many robust project management features, but it’s designed like a social network to make engaging with team members easy.

Access to advanced project management capabilities is usually more important for larger or interdepartmental teams. Collaboration features related to project & task management can include:

  • Workflow automation

  • Tracking location and changes to a file

  • Brainstorming tools/pinboards

  • Task lists and assignments. These are complete with due dates, sub-tasks and file attachment

  • Scheduling, calendar integration, reminders and alerts

  • Gantt charts

File Sharing & Management

Other online collaboration tools focus on document storage, sharing, and management. Examples of these products include:

They also offer significant opportunities for collaboration. Collaboration features central to file sharing include:

  • Security

  • Support for different file types

  • Comments and notes attached to files

  • Track changes and versioning

  • Editing permissions and access control

  • Shared folders

Online Collaboration Tools

Locally hosted collaboration solutions (like Redbooth Private Cloud) are less common than online SaaS collaboration tools. Online solutions are more abundant and often more convenient for end-users. They work particularly well for remote teams and employees who need to collaborate on common tasks.

They come in many forms, from mobile apps to browser extensions.

Some tools are industry and use case-specific. For example, and ConceptBoard are tools for graphic designers. On the other hand, Microsoft Yammer is more like a social network for corporate enterprises, regardless of department or industry. Other use cases for collaboration software include:

  • Creating an internal knowledge base for employees with a product like Confluence

  • Creating flow charts or mapping out ideas visually with a product like MindMeister

  • Creating group to-do lists with a product like Trello


Adoption is key to success with collaboration software. It is only effective if everyone on the team is on board with the software.

It is important to choose a collaboration tool that is easy to use. The tool should also fit your team’s culture and goals. There are dozens of collaboration products on the market -- and it’s ever-growing!

To help you find a good fit, consider these questions:

  • What types of projects will you collaborate on?

  • What are the steps of a typical project?

  • How does your team handle communication and workflow?

  • Where do you store project files?

  • How many people will be collaborating? How many departments?

  • Will project managers or team members be collaborating? Both?

  • What other platforms and apps does your team use? How does the tool handle integration?

  • How formal or informal will collaboration be? Will all discussions be related to work on specific projects, or will some be social?

  • Will all conversations be archived?

Collaboration Tools Comparison

To help you more easily compare different types of collaboration tools, consider these 3 key factors:

  1. What’s the main purpose this tool will serve? For example, are you looking for an easy to use team instant messaging app? Or do you need a web conferencing tool that will be easy for employees and clients to use? Or maybe you’re looking for a new company intranet, or file and document sharing solution. Figuring out what business need(s) the tool will serve will help you identify which set of collaboration tools to evaluate.

  2. Ease of use, which helps determine how widely adopted the software will be, is highly important. If you invest in a collaboration tool that has a steep learning curve, it’s less likely to be adopted by the rest of your team. Look for tools that have high ‘usability’ ratings on the product scorecard tab on TrustRadius to help narrow down the list of products you’re considering.

  3. What does your budget for collaboration and communication software look like? This will likely depend on whether you are self-employed, a contract worker, an SMB, or an enterprise business. Many collaboration tools in this category have either free versions or free trials for your team to test out. However, if your business needs a very budget-friendly solution, look for tools that have a ‘forever free’ option.

Pricing Information

Collaboration software is usually priced by user on a monthly subscription.

Most vendors offer a free tier for up to a certain number of users. The free tiers usually have a more limited set of features and capabilities. There are many basic free online collaboration options, including GoVisually, Trello, Podio and Google Drive for example.

For paid plans, pure collaboration tools focused on notes, tasks, and chat start around $8/mo. per user. For collaboration tools that include cloud storage, pricing starts at around $10/mo. per user, and goes up from there based on storage size.

Collaboration Products

Listings (126-150 of 271)

We don't have enough ratings and reviews to provide an overall score.

Casual is a visual project management tool. Teams can use Casual to plan and execute the workflows of their projects.

We don't have enough ratings and reviews to provide an overall score.

Our suite of agenda design, crowdsourcing, crowd computing, and group dynamics management tools improves outcomes for workgroups, projects, strategic initiatives, and organizational processes. ThinkTank's uniquely structured, patented collaboration software suite enables people to accelerate and enh…

We don't have enough ratings and reviews to provide an overall score.

Pyrus is a collaboration platform that supports workplace exchanges, transparently manages responsibility for every unit of work, and streamlines workflows. The Pyrus platform is available as a web service as well as a native app for iPhone, iPad, Android, and Windows Phone. This platform supports c…

We don't have enough ratings and reviews to provide an overall score.

Boardwalk Communicator lets business teams share spreadsheet data and consolidates changes without emailing attachments or dealing with the check-in/check-out complexities of intranets or the upload/download processes of file servers and file sharing services. The user interface, including integrate…

We don't have enough ratings and reviews to provide an overall score.

Convo is a collaboration tool built around a social network with integrations into third-applications like Google Drive, Twitter, and Dropbox.

We don't have enough ratings and reviews to provide an overall score.

Muut is an embedded community platform providing both embedded comments (e.g. blog comments, reviews on product pages etc.) and a full blown forum system that is embeddable onto a website on any platform.

We don't have enough ratings and reviews to provide an overall score.

Slenke is a virtual workspace that allows users to manage their company from anywhere. Through intuitive and easy to use features it allows businesses to manage project portfolios, individual projects, tasks, internal communication, time tracking, invoicing and file sharing.

We don't have enough ratings and reviews to provide an overall score.

Sideways 6 is an employee ideas platform that connects to Yammer to source, analyse and manage ideas without requiring employees to learn new software. The vendor takes this approach because they've found that it can be difficult to get employees to take up 'yet another app'. According to the vendor…

We don't have enough ratings and reviews to provide an overall score.

ConceptShare focuses exclusively on the review and approval process for creative teams in large companies. The vendor says that by integrating online proofing with workflow automation, ConceptShare helps shorten the review cycle so that users need fewer iterations, save time, and deliver better outp…

We don't have enough ratings and reviews to provide an overall score.

Zello for Work is designed to turn any smartphone into a user-friendly push-to-talk (PTT) device on any network. This can be done with the user’s existing smartphones or ruggedized devices. Zello users can speak in groups or to direct contacts, decreasing nonessential noise in the work environment.…

We don't have enough ratings and reviews to provide an overall score.

Workgroups DaVinici is a project management software solution dedicated to automating and providing transparency to the entire creative production process for creative and marketing teams. According to the vendor, it combines multi-tiered project management, workflow scheduling & automation, onl…

We don't have enough ratings and reviews to provide an overall score.

Mithi SkyConnect is a cloud based collaboration suite offering Cloud Email, Instant Messaging, Calendar, Document Collaboration and more. According to the vendor, the product offers near-zero server downtime and reliable multi-layered security. The collaboration apps are accessible from the web,…

We don't have enough ratings and reviews to provide an overall score.

DynaDo is a project management and collaboration solution. It includes tools such as Email, Project Management, Customer Support, File Storage, Discussion Forums, Calendar, Chat, and CRM.

We don't have enough ratings and reviews to provide an overall score.

iManage Share (formerly HP Linksite) is a document sharing and collaboration tool from iManage, a company divested from Hewlett-Packard in 2015.

We don't have enough ratings and reviews to provide an overall score.

Gtdagenda is a web-based project and task management application based on David Allen's GTD. Its features include Projects, Contexts, Next Actions, Goals and Checklists. It integrates with Evernote and Google calendar. It is also available as iPhone and Android mobile apps.

We don't have enough ratings and reviews to provide an overall score.

FoxyTasks is a web-based marketing project management solution. Some key features include: Project Planning, Budget Management, Clients Collaboration and Real-Time Document Collaboration.

We don't have enough ratings and reviews to provide an overall score.

Nutcache is a free, online invoicing and time management application targeted at freelancers and small businesses. Nutcache allows users to bill their clients, manage their expenses and keep track of their hours on each project. Through reporting, users can stay up-to-date on their business’ progres…

We don't have enough ratings and reviews to provide an overall score.

BusinessHub is a collaboration tool currently in private beta; it will be available to the public in fall 2015.

We don't have enough ratings and reviews to provide an overall score.

Conceptboard is a collaboration software built for teams of any size. Its primary features are project management, team whiteboards, integration into business workflows, and real-time collaboration.

We don't have enough ratings and reviews to provide an overall score.

Ekoapp is a collaboration tool built primarily around mobile communication at the enterprise level.

We don't have enough ratings and reviews to provide an overall score.

Red e App is a collaboration tool focused on employee communication through mobile devices. Red e App includes additional functionalities such as document management and data-driven analytics.

We don't have enough ratings and reviews to provide an overall score.

TrackMemo is a collaboration tool focused on providing a streamlined activity feed to notify users of anything relevant, from changes to a Google Doc to just messaging.

TrustRadius Top Rated for 2020

2020 Top Rated Collaboration Tools

There are plenty of options out there, but here's our shortlist of the best Collaboration Tools. These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. To qualify, a product must have 10 or more recent reviews and a trScore of 7.5 or higher, indicating above-average satisfaction for business technology. The products with the highest trScores appear first on the list. Read more about the Top Rated criteria.

Frequently Asked Questions

What are collaboration tools?

Collaboration tools help teams communicate, manage projects and tasks, and share and store files more efficiently. Not all online collaboration tools have the same set of capabilities, specific tools may specialize in one of the three areas above. Common use cases for collaboration software include:

  • Online meetings
  • Team messaging
  • Project & task management
  • File storage
  • Collaborative content creation

What are some free online collaboration tools?

Many collaboration software products have a free version available, though typically with more limited space or functionality. Popular free tools for small teams or SMBs include:

How much does collaboration software cost?

Along with free versions of the software, many collaboration tools range from $5 - $40 per user per month. Enterprise tier plans may cost more, depending on how many user licenses your business needs. Collaboration tools that provide cloud storage space may also increase based on the amount of space required.