Best Collaboration Tools123Collaboration platforms applications are software tools that adds broad social networking capabilities to work processes. Collaboration tools differ from community platforms in that they are focused on making internal teams more productive by enabling document sharing, workflow, social collaboration, etc.ContactOffice1https://media.trustradius.com/vendor-logos/eZ/uF/TADTJCO81ZDN-180x180.JPEGSamepage2https://media.trustradius.com/vendor-logos/Pz/4X/NH7K3BSWOTGU-180x180.PNGMikogo3https://media.trustradius.com/product-logos/cD/vq/GE9A3HNP47JM-180x180.JPEGProject Insight4https://media.trustradius.com/product-logos/pA/3B/0UOPC1NVKMS1-180x180.PNGSocialtext5https://media.trustradius.com/vendor-logos/mb/ff/NW7U2OFPGTCR-180x180.JPEGFrontify6https://media.trustradius.com/product-logos/n8/De/WAFA98CVBNU7-180x180.PNGLiferay Digital Experience Platform (DXP)7https://media.trustradius.com/product-logos/Sc/fo/612TV5WCJ19M-180x180.PNGinMotion8https://media.trustradius.com/product-logos/Hp/cy/T5SKHVD30XTT-180x180.JPEGDeltek WorkBook9https://media.trustradius.com/product-logos/DU/bl/9U8O3XXL71GP-180x180.JPEGTettra10https://media.trustradius.com/product-logos/tA/d6/51Q9RISTWX6A-180x180.PNGNuclino11https://media.trustradius.com/product-logos/x8/sc/UIFGV923OU8T-180x180.PNGBeehive Enterprise Collaboration Server12https://media.trustradius.com/vendor-logos/e7/6G/F3JK0T3RS775-180x180.PNGCA Flowdock13https://media.trustradius.com/product-logos/nq/uW/X7UWTW3WDGI3-180x180.PNGHighQ Collaborate14https://media.trustradius.com/vendor-logos/5K/L1/VBF0445ICM41-180x180.JPEGAvaya Communicator15https://media.trustradius.com/vendor-logos/dB/Ik/GI6Q0DC0R20P-180x180.PNGComidor16https://media.trustradius.com/product-logos/rV/do/SXQW7T4DENFT-180x180.PNGCrowdbase17https://media.trustradius.com/vendor-logos/5q/zW/1V31TKKNN20S.pngGroupTweet18https://media.trustradius.com/product-logos/FP/Xf/N1UZRJEIA2QU-180x180.PNGQuire19https://media.trustradius.com/product-logos/Kj/h3/FH0F30CJA2TD-180x180.JPEGWorkrooms20https://media.trustradius.com/product-logos/wk/xQ/MRWBPVC8IS3T-180x180.PNGBolste21https://media.trustradius.com/product-logos/PO/kM/TGONMTVTWT3Z-180x180.PNGOutput Time22https://media.trustradius.com/product-logos/2A/1y/C4P3R4NH6BL3-180x180.PNGInnovation Cloud23https://media.trustradius.com/product-logos/AX/QA/2TBMIBRBRVN0-180x180.JPEGGatherContent24https://media.trustradius.com/vendor-logos/BR/pN/C9LQR2O13DQ6-180x180.JPEGInteract Software25https://media.trustradius.com/product-logos/gS/UV/N3CU8FLM0ADG-180x180.JPEG

Best Collaboration Tools

TrustMaps are two-dimensional charts that compare products based on satisfaction ratings and research frequency by prospective buyers. Products must have 50 or more ratings to appear on this TrustMap.

Collaboration Tools Overview

What are Collaboration Tools?

Collaboration software makes working together on professional projects easier and faster. It reduces bottlenecks in feedback and approval processes. The three core areas of functionality for collaboration tools are:

  • Communication
  • Project & task management
  • File sharing & management
Some products stress one feature set over another. These take a best-of-breed approach, and work well if they offer integrations. For example, Slack is an online team collaboration app focused on messaging and file sharing. For everything else, it integrates with other software tools.

Collaboration tools are closely related to a number of other types of software, including:

All of these platforms include collaboration features, though most are limited to a specific channel or type of interaction.

Sometimes collaboration tools can replace these more traditional solutions, but it is more common to integrate collaboration tools with existing communication and workflow structure. Often collaboration tools bring interactions that would otherwise be handled by separate platforms into a convenient central location.

Collaboration Tools Features & Capabilities

Communication

Some collaboration tools have communication capabilities at their core. Examples include Skype, Google Hangouts, and HipChat. Other collaboration features are available but may have a limited scope.
Communication features across collaboration tools include:

  • Options for integrated messaging. Live chat, comments within a file and private/group messages are all common
  • Privacy and access settings
  • Conference calling
  • Video chats with screensharing
  • Project-based conversations

Project & Task Management

Many online collaboration tools have basic project and task management capabilities. They are not usually as advanced as traditional project management platforms. Collaboration tools noted for significant project & task management features include:

Others walk the line of collaboration and project management. For example, Wrike features project management tools, but it’s designed like a social network to make engaging with team members easy.

Project management features are usually more important to larger teams. They also work for interdepartmental teams or teams within larger organizations. Collaboration features related to project & task management can include:

  • Workflow automation

  • Tracking location and changes to a file

  • Brainstorming tools/pinboards

  • Task lists and assignments. These are complete with due dates, sub-tasks and file attachment

  • Scheduling, calendar integration, reminders and alerts

  • Gantt charts

File Sharing & Management

Some tools focus on file sharing and management. These include:


They also offer significant opportunities for collaboration. Collaboration features central to file sharing include:

  • Security

  • Support for different file types

  • Comments and notes attached to files

  • Track changes and versioning

  • Editing permissions and access control

  • Shared folders

Online Collaboration Tools

Locally hosted collaboration solutions (like Redbooth Private Cloud) are less common than online SaaS collaboration tools. Online solutions are more abundant and often more convenient for end-users. They work particularly well for remote teams and employees who need to collaborate on common tasks.

They come in many forms, from mobile apps to browser extensions.

Some tools are industry and use case-specific. For example, Mural.ly and ConceptBoard are tools for graphic designers. On the other hand, Microsoft Yammer is more like a social network for corporate enterprises, regardless of department or industry. Other use cases for collaboration software include:

  • Creating an internal knowledge base for employees with a product like Confluence

  • Creating flow charts or mapping out ideas visually with a product like MindMeister

  • Creating group to-do lists with a product like Trello

Adoption

Adoption is key to success with collaboration software. It is only effective if everyone on the team is on board with the software.

It is important to choose a collaboration tool that is easy to use. The tool should also fit your team’s culture and goals. There are dozens of collaboration products on the market -- and it’s ever-growing!

To help you find a good fit, consider these questions:

  • What types of projects will you collaborate on?

  • What are the steps of a typical project?

  • How does your team handle communication and workflow?

  • Where do you store project files?

  • How many people will be collaborating? How many departments?

  • Will project managers or team members be collaborating? Both?

  • What other platforms and apps does your team use? How does the tool handle integration?

  • How formal or informal will collaboration be? Will all discussions be related to work on specific projects, or will some be social?

  • Will all conversations be archived?

Pricing Information

Collaboration software is usually priced by user on a monthly subscription.

Most vendors offer a free tier for up to a certain number of users. The free tiers usually have a more limited set of features and capabilities. There are many basic free online collaboration options, including GoVisually, Trello, Podio and Google Drive for example.

For paid plans, pure collaboration tools focused on notes, tasks, and chat start around $8/mo. per user. For collaboration tools that include cloud storage, pricing starts at around $10/mo. per user, and goes up from there based on storage size.

Collaboration Products

Listings (76-100 of 259)

4 Ratings

ContactOffice is a private label cloud collaboration suite including messaging, collaboration and mobility technologies. It is a suite of web applications (Mail, Docs, Calendar, Contacts) that are accessible anytime, anywhere and from any device.

10 Ratings

Samepage is a collaboration solution focused on file management and communication. Its extensive list of third-party integrations include part of the Adobe Creative Cloud Suite, Google Maps and Drive, and Microsoft Office.

Project Insight is a web-based project and portfolio management software. Project teams can access, edit and update their projects information anytime, anywhere, with any supported browser, tablet and mobile device. Features for experienced project managers include: MS Project import/export, intelli…

4 Ratings

As it's name implies, Social Text focuses heavily on social capabilities and includes Twitter-like microblogging capabilities. The product competes with MindTouch,Confluence, Jive Team Collaboration and other collaboration platforms.

3 Ratings

Frontify is brand management software in the cloud. The purpose of Frontify is to gather all essential brand tools in one place, such as style guides, UI patterns, media assets, etc., with the goal of making brand information more accessible and simplifying the life of everyone working with a brand.…

5 Ratings

inMotion is a work management solution designed for enterprise creative and marketing teams. The vendor says that unlike other solutions, inMotion combines creative brief management, project management, online proofing, and reporting into a single solution that is designed to help users get their wo…

Now from Deltek (acquired 2017), WorkBook is a project management solution. Designed for advertising and communications agencies with 30+ employees, the vendor says WorkBook is the perfect solution for multiple locations and collaboration through integrated conversations. Additionally the vendor say…

4 Ratings

Nuclino aims to allow teams to organize and share knowledge easily. Create real-time collaborative documents and connect them instantly like a wiki. Use the tree, board, and graph view to explore and organize your knowledge visually. It's great for meeting notes, product requirements, docs, decision…

7 Ratings

Flowdock is a collaboration tool built around a chat and team inbox interface. Flowdock is available via app or as a browser-based solution. It was originally offered by Rally Software Development, which was acquired by CA Technologies.

HighQ in London offers Collaborate, their cloud-based enterprise collaboration platform, featuring secure file sharing but also means for sharing documents with users outside the enterprise, as well as a user-interface optimized for mobile devices and intuitive interface, with real-time communicatio…

2 Ratings

Comidor provides the following capabilities: Task Management, Contact and Account Management, Embedded Email Client, Document Management, Social Media Unit, Workflows, CRM, Project Management, Finance, and Event, Issues and Topics Management

3 Ratings

GroupTweet allows any number of contributors to Tweet from a single Twitter account without the need to share the organization's Twitter password. GroupTweet allows authorized contributors to Tweet directly from their own personal Twitter accounts (if desired) using any Twitter app each prefers. The…

1 Ratings

Get work done faster in one place. Workrooms® is the Collaboration tool combining the world of Project & Task Management with a full-fledged enterprise level cloud storage including file annotations, meta-information, preview, review & approval. Workrooms® is best used by teams of 5 or more…

1 Ratings

Bolste™ is a complete business operating system, designed to simplify work-life and help businesses grow by streamlining communication and collaboration. The system brings together separate applications – email, chat, tasks, file-sharing, calendars, and more – into a single, simple platform. Availa…

1 Ratings

Output Time is a collaboration tool that bundles Project management, Time tracking, Invoicing, Team Collaboration and Expenses Management etc. It is available as Online and Self-Hosted Project Management versions.

TrustRadius Top Rated for 2019

2019 Top Rated Collaboration Tools

There are plenty of options out there, but here's our shortlist of the best Collaboration Tools. These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. To qualify, a product must have 10 or more recent reviews and a trScore of 7.5 or higher, indicating above-average satisfaction for business technology. The products with the highest trScores appear first on the list. Read more about the Top Rated criteria.

Slack

2954 ratings

Google Drive

3609 ratings

Dropbox Business

544 ratings

Trello

1398 ratings

Asana

1084 ratings

Evernote

1397 ratings

Jabber

213 ratings

Confluence

969 ratings

Basecamp

943 ratings

Skype for Business

1874 ratings

MS SharePoint

1494 ratings