Best Collaboration Tools123Collaboration platforms applications are software tools that adds broad social networking capabilities to work processes. Collaboration tools differ from community platforms in that they are focused on making internal teams more productive by enabling document sharing, workflow, social collaboration, etc.Frontify1https://dudodiprj2sv7.cloudfront.net/product-logos/lp/tV/WAFA98CVBNU7.PNGFlock2https://dudodiprj2sv7.cloudfront.net/vendor-logos/gY/jO/EFD6NHE7PDS3-180x180.JPEGTelligent Community3https://dudodiprj2sv7.cloudfront.net/vendor-logos/lf/kJ/26TMHP7F0FFL-180x180.JPEGOutput Time4https://dudodiprj2sv7.cloudfront.net/product-logos/wO/vF/C4P3R4NH6BL3.PNGSocialPort5https://dudodiprj2sv7.cloudfront.net/vendor-logos/6v/J6/TPUZBZONJB5G-180x180.PNGTeem6https://dudodiprj2sv7.cloudfront.net/product-logos/OS/3c/WSD5VG057MKU.JPEGProject Insight7https://dudodiprj2sv7.cloudfront.net/product-logos/A1/8i/0UOPC1NVKMS1.PNGinMotion8https://dudodiprj2sv7.cloudfront.net/product-logos/Mq/kl/RNT6NXTG2DK5.GIFClickWebinar9https://dudodiprj2sv7.cloudfront.net/product-logos/DT/6Y/CBTVP6C660RW.PNGComidor10https://dudodiprj2sv7.cloudfront.net/product-logos/rV/do/SXQW7T4DENFT.PNGXWiki Collaboration Suite11https://dudodiprj2sv7.cloudfront.net/product-logos/jb/aa/3JEENH5SMUFW.PNGInnovation Cloud12https://dudodiprj2sv7.cloudfront.net/vendor-logos/62/UY/VSN271D5N0SN-180x180.PNGINXPO Webcasting13https://dudodiprj2sv7.cloudfront.net/product-logos/Ig/Lg/43ULGEVBUZO4.JPEGConcord14https://dudodiprj2sv7.cloudfront.net/product-logos/W4/Fs/RWMET1CHQNZM.JPEGMangoApps15https://dudodiprj2sv7.cloudfront.net/product-logos/X2/LI/G4HPGK0FRR5Q.PNGWorkBook16https://dudodiprj2sv7.cloudfront.net/product-logos/bW/Zh/9U8O3XXL71GP.JPEGGroupTweet17https://dudodiprj2sv7.cloudfront.net/product-logos/FP/Xf/N1UZRJEIA2QU.PNGHoney18https://dudodiprj2sv7.cloudfront.net/vendor-logos/tj/o2/A0GIRJM03ZP8-180x180.JPEGSAP Jam19https://dudodiprj2sv7.cloudfront.net/vendor-logos/sW/OA/CZD3RG21S16S-180x180.JPEGStatusPage for HipChat20https://dudodiprj2sv7.cloudfront.net/product-logos/Bb/mW/F2PZNA9O9KWT.JPEGBolste21https://dudodiprj2sv7.cloudfront.net/product-logos/PO/kM/TGONMTVTWT3Z.PNGTIBCO Tibbr22https://dudodiprj2sv7.cloudfront.net/vendor-logos/kf/kH/RMNIMTW93FUN-180x180.PNGLiferay Digital Experience Platform (DXP)23https://dudodiprj2sv7.cloudfront.net/product-logos/k2/oa/612TV5WCJ19M.PNGWebex Social24https://dudodiprj2sv7.cloudfront.net/product-logos/zD/rc/1ESS2PT4C9RB.JPEGOnSolve25https://dudodiprj2sv7.cloudfront.net/vendor-logos/tv/Ze/BCTCIBS7374J-180x180.JPEG

Collaboration Tools

Best Collaboration Tools

TrustMaps are two-dimensional charts that compare products based on satisfaction ratings and research frequency by prospective buyers. Products must have 50 or more ratings to appear on this TrustMap, and those above the median line are considered Top Rated.

Collaboration Tools Overview

What are Collaboration Tools?

Collaboration software makes working together on professional projects easier and faster. It reduces bottlenecks in feedback and approval processes. The three core areas of functionality for collaboration tools are:

  • Communication
  • Project & task management
  • File sharing & management
Some products stress one feature set over another. These take a best-of-breed approach, and work well if they offer integrations. For example, Slack is an online team collaboration app focused on messaging and file sharing. For everything else, it integrates with other software tools.

Collaboration tools are closely related to a number of other types of software, including:

All of these platforms include collaboration features, though most are limited to a specific channel or type of interaction.

Sometimes collaboration tools can replace these more traditional solutions, but it is more common to integrate collaboration tools with existing communication and workflow structure. Often collaboration tools bring interactions that would otherwise be handled by separate platforms into a convenient central location.

Collaboration Tools Features & Capabilities

Communication

Some collaboration tools have communication capabilities at their core. Examples include Skype, Google Hangouts, and HipChat. Other collaboration features are available but may have a limited scope.
Communication features across collaboration tools include:

  • Options for integrated messaging. Live chat, comments within a file and private/group messages are all common
  • Privacy and access settings
  • Conference calling
  • Video chats with screensharing
  • Project-based conversations

Project & Task Management

Many online collaboration tools have basic project and task management capabilities. They are not usually as advanced as traditional project management platforms. Collaboration tools noted for significant project & task management features include:

Others walk the line of collaboration and project management. For example, Wrike features project management tools, but it’s designed like a social network to make engaging with team members easy.

Project management features are usually more important to larger teams. They also work for interdepartmental teams or teams within larger organizations. Collaboration features related to project & task management can include:

  • Workflow automation

  • Tracking location and changes to a file

  • Brainstorming tools/pinboards

  • Task lists and assignments. These are complete with due dates, sub-tasks and file attachment

  • Scheduling, calendar integration, reminders and alerts

  • Gantt charts

File Sharing & Management

Some tools focus on file sharing and management. These include:


They also offer significant opportunities for collaboration. Collaboration features central to file sharing include:

  • Security

  • Support for different file types

  • Comments and notes attached to files

  • Track changes and versioning

  • Editing permissions and access control

  • Shared folders

Online Collaboration Tools

Locally hosted collaboration solutions (like Redbooth Private Cloud) are less common than online SaaS collaboration tools. Online solutions are more abundant and often more convenient for end-users. They work particularly well for remote teams and employees who need to collaborate on common tasks.

They come in many forms, from mobile apps to browser extensions.

Some tools are industry and use case-specific. For example, Mural.ly and ConceptBoard are tools for graphic designers. On the other hand, Microsoft Yammer is more like a social network for corporate enterprises, regardless of department or industry. Other use cases for collaboration software include:

  • Creating an internal knowledge base for employees with a product like Confluence

  • Creating flow charts or mapping out ideas visually with a product like MindMeister

  • Creating group to-do lists with a product like Trello

Adoption

Adoption is key to success with collaboration software. It is only effective if everyone on the team is on board with the software.

It is important to choose a collaboration tool that is easy to use. The tool should also fit your team’s culture and goals. There are dozens of collaboration products on the market -- and it’s ever-growing!

To help you find a good fit, consider these questions:

  • What types of projects will you collaborate on?

  • What are the steps of a typical project?

  • How does your team handle communication and workflow?

  • Where do you store project files?

  • How many people will be collaborating? How many departments?

  • Will project managers or team members be collaborating? Both?

  • What other platforms and apps does your team use? How does the tool handle integration?

  • How formal or informal will collaboration be? Will all discussions be related to work on specific projects, or will some be social?

  • Will all conversations be archived?

Pricing Information

Collaboration software is usually priced by user on a monthly subscription.

Most vendors offer a free tier for up to a certain number of users. The free tiers usually have a more limited set of features and capabilities. There are many basic free online collaboration options, including GoVisually, Trello, Podio and Google Drive for example.

For paid plans, pure collaboration tools focused on notes, tasks, and chat start around $8/mo. per user. For collaboration tools that include cloud storage, pricing starts at around $10/mo. per user, and goes up from there based on storage size.

Collaboration Products

Listings (76-100 of 237)

3 Ratings

Frontify is brand management software in the cloud. The purpose of Frontify is to gather all essential brand tools in one place, such as style guides, UI patterns, media assets, etc., with the goal of making brand information more accessible and simplifying the life of everyone working with a bra...

5 Ratings

Flock is a collaborative business messaging application developed by the small (but multinational) company of the same name, designed to compete with Slack. The company boasts that the app is a fast and reliable means of communication, and is available in a free edition.

1 Ratings

Output Time is a collaboration tool that bundles Project management, Time tracking, Invoicing, Team Collaboration and Expenses Management etc. It is available as Online and Self-Hosted Project Management versions.

1 Ratings

SocialPort is a social communication management system that allows organizations share content on social platforms, enabling them to grow relationships and exhibit thought leadership in their industry. rFactr also provides social content training that prepares each individual in a business to eng...

1 Ratings

Teem (formerly EventBoard) is cloud-based software for organizing and optimizing internal events and meetings. Teem allows employees to meet and book conference rooms, to efficiently manage workspaces and meeting resources, and to measure and analyze their company’s meeting and collaboration beha...

3 Ratings

Project Insight is a web-based project and portfolio management software. Project teams can access, edit and update their projects information anytime, anywhere, with any supported browser, tablet and mobile device. Features for experienced project managers include: MS Project import/export, inte...

3 Ratings

inMotion is a work management solution designed for enterprise creative and marketing teams. The vendor says that unlike other solutions, inMotion combines creative brief management, project management, online proofing, and reporting into a single solution that is designed to help users get their...

1 Ratings

ClickWebinar, from GetReponse, allows users to run video conferences and webinars for up to 1000 participants. Features include audio & video, statistics for analyzing the success of webinars, and desktop screen sharing. They also offer mobile apps to schedule meetings, send invitations, and ...

2 Ratings

Comidor provides the following capabilities: Task Management, Contact and Account Management, Embedded Email Client, Document Management, Social Media Unit, Workflows, CRM, Project Management, Finance, and Event, Issues and Topics Management

1 Ratings

Concord is a free cloud-based contract lifecycle management platform for creating, signing, and managing contracts. The platform provides unlimited e-signatures and unlimited contracts for an unlimited number of users. Concord’s interface includes collaboration tools to streamline contra...

4 Ratings

MangoApps offers digital workplace solutions that combine intranet, collaboration, messaging, learning & 50+ built-in integrations for your business. MangoApps serves organizations with 50-50,000 employees in a broad range of industries from retail, healthcare, manufacturing, not-for-profit, ...

3 Ratings

Born in Copenhagen, Denmark, WorkBook is a worldwide leading project management solution. Designed for advertising and communications agencies with 30+ employees, the vendor says WorkBook is the perfect solution for multiple locations and collaboration through integrated conversations. Additional...

2 Ratings

GroupTweet allows any number of contributors to Tweet from a single Twitter account without the need to share the organization's Twitter password. GroupTweet allows authorized contributors to Tweet directly from their own personal Twitter accounts (if desired) using any Twitter app each prefers. ...

6 Ratings

Honey is a collaboration solution designed around content management and a social networking platform. Along with integrations with Google Drive, Dropbox, Box, and LinkedIn, Honey is available as both a browser-based solution and through mobile applications.

3 Ratings

SAP Jam is a social network collaboration tool with integrated collaborative processes for knowledge, learning, and HR management. SAP Jam also includes capabilities for the entire sales, marketing, and customer service lifecycles.

1 Ratings

Bolste™ is a complete business operating system, designed to simplify work-life and help businesses grow by streamlining communication and collaboration. The system brings together separate applications – email, chat, tasks, file-sharing, calendars, and more – into a single, simple platform. Ava...

1 Ratings

OnSolve is a collaboration software company created from the merge of MIR3, ECN, and Send Word Now. Their product suite contain alerting tools and other cloud-based collaboration and communication applications.