Best Collaboration Tools123Collaboration platforms applications are software tools that adds broad social networking capabilities to work processes. Collaboration tools differ from community platforms in that they are focused on making internal teams more productive by enabling document sharing, workflow, social collaboration, etc.ClickWebinar1https://dudodiprj2sv7.cloudfront.net/product-logos/DT/6Y/CBTVP6C660RW.PNGComidor2https://dudodiprj2sv7.cloudfront.net/product-logos/rV/do/SXQW7T4DENFT.PNGXWiki Collaboration Suite3https://dudodiprj2sv7.cloudfront.net/product-logos/jb/aa/3JEENH5SMUFW.PNGInnovation Cloud4https://dudodiprj2sv7.cloudfront.net/vendor-logos/62/UY/VSN271D5N0SN-180x180.PNGINXPO Webcasting5https://dudodiprj2sv7.cloudfront.net/product-logos/Ig/Lg/43ULGEVBUZO4.JPEGAvaya Communicator6https://dudodiprj2sv7.cloudfront.net/vendor-logos/dB/Ik/GI6Q0DC0R20P-180x180.PNGMangoApps7https://dudodiprj2sv7.cloudfront.net/product-logos/X2/LI/G4HPGK0FRR5Q.PNGWorkBook8https://dudodiprj2sv7.cloudfront.net/product-logos/bW/Zh/9U8O3XXL71GP.JPEGGroupTweet9https://dudodiprj2sv7.cloudfront.net/product-logos/FP/Xf/N1UZRJEIA2QU.PNGStatusPage for HipChat10https://dudodiprj2sv7.cloudfront.net/product-logos/Bb/mW/F2PZNA9O9KWT.JPEGBolste11https://dudodiprj2sv7.cloudfront.net/product-logos/PO/kM/TGONMTVTWT3Z.PNGTIBCO Tibbr12https://dudodiprj2sv7.cloudfront.net/vendor-logos/kf/kH/RMNIMTW93FUN-180x180.PNGLiferay Digital Experience Platform (DXP)13https://dudodiprj2sv7.cloudfront.net/product-logos/k2/oa/612TV5WCJ19M.PNGWebEx Social14https://dudodiprj2sv7.cloudfront.net/product-logos/zD/rc/1ESS2PT4C9RB.JPEGOnSolve15https://dudodiprj2sv7.cloudfront.net/vendor-logos/tv/Ze/BCTCIBS7374J-180x180.JPEGCrowdbase16https://dudodiprj2sv7.cloudfront.net/vendor-logos/5q/zW/1V31TKKNN20S.pngAlma Suite17https://dudodiprj2sv7.cloudfront.net/product-logos/qC/b1/G8AU6OVUN2FR.PNGTettra18https://dudodiprj2sv7.cloudfront.net/product-logos/dc/nK/51Q9RISTWX6A.PNGWorkshare 919https://dudodiprj2sv7.cloudfront.net/product-logos/ZG/28/TO6ZOSTZ3DFT.PNGOnSemble20https://dudodiprj2sv7.cloudfront.net/product-logos/FV/pK/6JK0017UWWTF.PNGFrontify21https://dudodiprj2sv7.cloudfront.net/product-logos/lp/tV/WAFA98CVBNU7.PNGFlock22https://dudodiprj2sv7.cloudfront.net/vendor-logos/gY/jO/EFD6NHE7PDS3-180x180.JPEGFrame.io23https://dudodiprj2sv7.cloudfront.net/vendor-logos/9E/KH/PTP7QIXOGTCK-180x180.JPEGWorkrooms24https://dudodiprj2sv7.cloudfront.net/product-logos/lb/NO/MRWBPVC8IS3T.PNGPriority Matrix25https://dudodiprj2sv7.cloudfront.net/product-logos/cW/68/ZJ66KUK9G75K.PNG

Collaboration Tools

Best Collaboration Tools

TrustMaps are two-dimensional charts that compare products based on satisfaction ratings and research frequency by prospective buyers. Products must have 50 or more ratings to appear on this TrustMap, and those above the median line are considered Top Rated.

Collaboration Tools Overview

What are Collaboration Tools?

Collaboration software makes working together on professional projects easier and faster. It reduces bottlenecks in feedback and approval processes. The three core areas of functionality for collaboration tools are:

  • Communication
  • Project & task management
  • File sharing & management
Some products stress one feature set over another. These take a best-of-breed approach, and work well if they offer integrations. For example, Slack is an online team collaboration app focused on messaging and file sharing. For everything else, it integrates with other software tools.

Collaboration tools are closely related to a number of other types of software, including:

All of these platforms include collaboration features, though most are limited to a specific channel or type of interaction.

Sometimes collaboration tools can replace these more traditional solutions, but it is more common to integrate collaboration tools with existing communication and workflow structure. Often collaboration tools bring interactions that would otherwise be handled by separate platforms into a convenient central location.

Collaboration Tools Features & Capabilities

Communication

Some collaboration tools have communication capabilities at their core. Examples include Skype, Google Hangouts, and HipChat. Other collaboration features are available but may have a limited scope.
Communication features across collaboration tools include:

  • Options for integrated messaging. Live chat, comments within a file and private/group messages are all common
  • Privacy and access settings
  • Conference calling
  • Video chats with screensharing
  • Project-based conversations

Project & Task Management

Many online collaboration tools have basic project and task management capabilities. They are not usually as advanced as traditional project management platforms. Collaboration tools noted for significant project & task management features include:

Others walk the line of collaboration and project management. For example, Wrike features project management tools, but it’s designed like a social network to make engaging with team members easy.

Project management features are usually more important to larger teams. They also work for interdepartmental teams or teams within larger organizations. Collaboration features related to project & task management can include:

  • Workflow automation

  • Tracking location and changes to a file

  • Brainstorming tools/pinboards

  • Task lists and assignments. These are complete with due dates, sub-tasks and file attachment

  • Scheduling, calendar integration, reminders and alerts

  • Gantt charts

File Sharing & Management

Some tools focus on file sharing and management. These include:


They also offer significant opportunities for collaboration. Collaboration features central to file sharing include:

  • Security

  • Support for different file types

  • Comments and notes attached to files

  • Track changes and versioning

  • Editing permissions and access control

  • Shared folders

Online Collaboration Tools

Locally hosted collaboration solutions (like Redbooth Private Cloud) are less common than online SaaS collaboration tools. Online solutions are more abundant and often more convenient for end-users. They work particularly well for remote teams and employees who need to collaborate on common tasks.

They come in many forms, from mobile apps to browser extensions.

Some tools are industry and use case-specific. For example, Mural.ly and ConceptBoard are tools for graphic designers. On the other hand, Microsoft Yammer is more like a social network for corporate enterprises, regardless of department or industry. Other use cases for collaboration software include:

  • Creating an internal knowledge base for employees with a product like Confluence

  • Creating flow charts or mapping out ideas visually with a product like MindMeister

  • Creating group to-do lists with a product like Trello

Adoption

Adoption is key to success with collaboration software. It is only effective if everyone on the team is on board with the software.

It is important to choose a collaboration tool that is easy to use. The tool should also fit your team’s culture and goals. There are dozens of collaboration products on the market -- and it’s ever-growing!

To help you find a good fit, consider these questions:

  • What types of projects will you collaborate on?

  • What are the steps of a typical project?

  • How does your team handle communication and workflow?

  • Where do you store project files?

  • How many people will be collaborating? How many departments?

  • Will project managers or team members be collaborating? Both?

  • What other platforms and apps does your team use? How does the tool handle integration?

  • How formal or informal will collaboration be? Will all discussions be related to work on specific projects, or will some be social?

  • Will all conversations be archived?

Pricing Information

Collaboration software is usually priced by user on a monthly subscription.

Most vendors offer a free tier for up to a certain number of users. The free tiers usually have a more limited set of features and capabilities. There are many basic free online collaboration options, including GoVisually, Trello, Podio and Google Drive for example.

For paid plans, pure collaboration tools focused on notes, tasks, and chat start around $8/mo. per user. For collaboration tools that include cloud storage, pricing starts at around $10/mo. per user, and goes up from there based on storage size.

Collaboration Products

Listings (76-100 of 232)

ClickWebinar

1 Ratings

ClickWebinar, from GetReponse, allows users to run video conferences and webinars for up to 1000 participants. Features include audio & video, statistics for analyzing the success of webinars, and desktop screen sharing. They also offer mobile apps to schedule meetings, send invitations, and ...

Comidor

2 Ratings

Comidor provides the following capabilities: Task Management, Contact and Account Management, Embedded Email Client, Document Management, Social Media Unit, Workflows, CRM, Project Management, Finance, and Event, Issues and Topics Management

XWiki Collaboration Suite

1 Ratings

XWiki Collaboration Suite (XCS) is a software solution that is built on top of the XWiki Enterprise Open Source project. According to the vendor, XCS tackles 2 main use cases: Information & Knowledge Management Collaborative Work It is available on premise or as SaaS and is packaged with XWi...

Innovation Cloud

2 Ratings

Innovation Cloud is a free web-based tool for idea management. It enables users to submit, codevelop and execute ideas.

INXPO Webcasting

2 Ratings

From webcasts to virtual extensions of events, INXPO digital interactive broadcasting solutions help companies communicate with their customers, employees, partners, and prospects.

Avaya Communicator

11 Ratings

Avaya Communicator is a communications platform from Santa Clara-based Avaya that allows chat or IM, voice, and web conferencing to be deployed from within business applications. It replaces the Avaya Flare Experience product.

MangoApps

4 Ratings

MangoApps offers digital workplace solutions that combine intranet, collaboration, messaging, learning & 50+ built-in integrations for your business. MangoApps serves organizations with 50-50,000 employees in a broad range of industries from retail, healthcare, manufacturing, not-for-profit, ...

WorkBook

3 Ratings

Born in Copenhagen, Denmark, WorkBook is a worldwide leading project management solution. Designed for advertising and communications agencies with 30+ employees, the vendor says WorkBook is the perfect solution for multiple locations and collaboration through integrated conversations. Additional...

GroupTweet

2 Ratings

GroupTweet allows any number of contributors to Tweet from a single Twitter account without the need to share the organization's Twitter password. GroupTweet allows authorized contributors to Tweet directly from their own personal Twitter accounts (if desired) using any Twitter app each prefers. ...

Bolste

1 Ratings

Bolste™ is a complete business operating system, designed to simplify work-life and help businesses grow by streamlining communication and collaboration. The system brings together separate applications – email, chat, tasks, file-sharing, calendars, and more – into a single, simple platform. Ava...

TIBCO Tibbr

5 Ratings

Enterprise collaboration platform.

Liferay Digital Experience Platform (DXP)

26 Ratings

Liferay Digital Experience Platform is an enterprise-grade platform that enables companies to create and connect personalized digital experiences across web, mobile, social, in store and other touchpoints. It provides the technical foundation (deep integration, security and modularity) for a digi...

WebEx Social

7 Ratings

Cisco's WebEx Social is an enterprise social networking platform with features like content management and real-time communication, allowing for collaboration across departments.

OnSolve

1 Ratings

OnSolve is a collaboration software company created from the merge of MIR3, ECN, and Send Word Now. Their product suite contain alerting tools and other cloud-based collaboration and communication applications.

Crowdbase

1 Ratings

Crowdbase is collaboration software from the company of the same name in Quebec.

Alma Suite

5 Ratings

Alma Suite is a private social network for companies, that includes a task management tool, a private wikipedia for knowledge management, an idea manager, a game for training, professional profiles, discussion groups, news, instant messages, and postings. The vendor’s value proposition is that th...

Tettra

1 Ratings

Tettra helps teams that use Slack organize and share important knowledge in one central, searchable, manageable place.

Workshare 9

2 Ratings

Workshare’s platform is designed to empower professionals to compare, protect and share their high stakes documents on any device. Content owners can accurately track and compare amendments made by all contributors. While businesses have secure ways to work collaboratively and control the process...

OnSemble

1 Ratings

In addition to being an intranet solution, OnSemble is also an employee collaboration and engagement platform that allows users to build an intranet without any programming. The vendor’s value proposition is that OnSemble empowers over 55,000+ people and organizations with increased productivity...

Frontify

1 Ratings

Frontify is brand management software in the cloud. The purpose of Frontify is to gather all essential brand tools in one place, such as style guides, UI patterns, media assets, etc., with the goal of making brand information more accessible and simplifying the life of everyone working with a bra...

Flock

4 Ratings

Flock is a collaborative business messaging application developed by the small (but multinational) company of the same name, designed to compete with Slack. The company boasts that the app is a fast and reliable means of communication, and is available in a free edition.

Frame.io

1 Ratings

Frame.io in New York offers a video collaboration platform, supporting the video editing process by providing creative teams with time stamped comments, annotations and hashtags, and an accelerated sharing and approval process, as well as integrations with popularly used editing tools (e.g. Final...

Workrooms

1 Ratings

Get work done faster in one place. Workrooms® is the Collaboration tool combining the world of Project & Task Management with a full-fledged enterprise level cloud storage including file annotations, meta-information, preview, review & approval. Workrooms® is best used by teams of 5 or m...

Priority Matrix

We don't have enough ratings and reviews to provide an overall score.

Priority Matrix is a prioritization, collaborative, task management software used by more than 2500 businesses worldwide and 85,000 paid customers. Priority Matrix is used by customers who need visibility and alignment in team priorities. Priority Matrix uses the 4-quadrants to help customers pri...